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Strategic Estate Partnership.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hinchingbrooke Health Care NHS Trust
Hinchingbrooke Hospital, Hinchingbrooke Park
Contact point(s): Contracts and Procurement Department
For the attention of: Procurement Category Manager
PE29 6NT Huntingdon
UNITED KINGDOM
Telephone: +44 1480418788
E-mail:

Internet address(es):

General address of the contracting authority: http://www.hinchingbrooke.nhs.uk

Electronic access to information: https://www.delta-esourcing.com/

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Strategic Estate Partnership.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKH12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Architectural, construction, engineering and inspection services. Supervision of building work. Construction project management services. Construction supervision services. Building services consultancy services. Construction consultancy services. Construction-related services. Site-investigation services. Quantity surveying services. Urban planning services. Environmental planning. Refurbishment work. Business and management consultancy services. Development services of real estate. Evaluation consultancy services. Environmental issues consultancy services. Property management services of real estate on a fee or contract basis. Energy-management services. Land rental or sale services. Land management services. Hinchingbrooke Health Care NHS Trust (the Trust) is seeking a private sector partner (the Partner) to work alongside the Trust in providing an intelligent estates strategy function that supports the Trust's strategic and clinical vision (and the region's health and social care strategy) to enable service change, improve the quality of care for residents in the region and drive efficiency in the Trust's operations including potentially through (but not limited to): estates rationalisation; capital programme planning; master-planning; raising finance and investment; strategic service transformation planning; and also the provision of procurement support and project/contract management of a range of services in relation to New Projects.
These services are expected to be provided through a joint venture body (JV) established between the Trust and the Partner. The Trust is interested in the JV seeking other commercial and income generation opportunities in the public and private sector market and proposing innovative proposals to support the region's health and social care strategy and at the same time maximizing income or reducing costs to the Trust.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71247000, 71541000, 71520000, 71315210, 71530000, 71500000, 71510000, 71324000, 71410000, 90712000, 45453100, 79410000, 70110000, 79419000, 90713000, 70330000, 71314200, 70320000, 70332100, 79418000, 70332200, 70332000, 70331000, 71315300, 71315400, 50700000, 79993000, 90911200, 79710000, 98341120, 55520000, 98311100, 77314000, 50400000, 63712400, 90524000, 90500000, 79992000, 72253000, 71317200, 79000000, 79996000, 75100000, 75112000, 75122000, 66000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Partner will provide the Priority Services (see below) through the JV upon appointment or shortly after. Responsibility for coordinating and managing the provision of services through the JV may be transferred to the Partner during the partnership term. The Partner will also provide adaptable assistance and support to the Trust in conducting procurement processes observing EU law principles and for the Trust as a 'Contracting Authority'.
The Partner will be expected to deliver Priority Services consisting of Strategic Estates Services. This includes the provision of consultancy support services to provide: estates strategy advice (with a focus on achieving efficiencies); updating the existing estates strategy to support the Trust's strategic vision and clinical vision and drive efficiency in its' operations; and the preparation, review and updating of a partnership business plan to cover the proposed need, phasing of estate transformation and timing of the delivery of any proposed new projects or refurbishment projects to deliver capital requirements (New Projects) across the Trust's estate. The Partner is also expected to provide access to, arrange and deliver private sector capital where required to finance New Projects. New Projects may involve (but are not limited to) capital works; medical equipment projects;, information technology projects; refurbishment works; disposal and/or acquisition of land; facilities to support NHS services and related health and social care services including commercial developments.
Initial New Projects may include:
i) the work required to secure outline planning consent for a master plan,
ii) the delivery of a car parking solution, including securing any required planning consent, and
(iv) supporting the Trust with the completion of a land sale to a developer. Further details of the Priority Projects are provided in the Memorandum of Information.
To ensure value for money when projects and services are required (and in observing EU procurement principles on the Trust's behalf) it is expected that the Partner, through the JV, will provide assistance to the Trust in relation to any secondary procurement undertaken to competitively tender the supply chain for each New Project or Secondary Service required. The Partner (through the JV) will therefore provide an integrator role in supporting the procurement of and coordinating third-party providers to deliver schemes and services for the benefit of the Trust. This integrator role includes the provision of operational project management services in coordinating and managing external contractors engaged to deliver any proposed and approved New Projects to deliver capital requirements for works, fabrication or traditional estate project procurements and also any external contractors required to deliver Secondary Services (as defined below) approved by the Trust.
In the short-term, Secondary Services are not a priority for the Trust but in the longer-term the Partner may be required to plan, support the Trust in procuring, co-ordinate and manage Secondary Services which may include:
Facility Support Services - such as Facilities Management (including Estates Helpdesk and Energy Management (and incidental energy generation); Catering; Cleaning; Laundry; Parking and Traffic Management; Security (Infrastructure); Portering; Pest Control; Grounds and Gardens Maintenance; and Clinical and General Waste;
Customer Facing Services - such as Reception Services, Customer Satisfaction Services, Patient Contact Centre services; and
Corporate Back Office Services.
The opportunity is to provide a strategic, commercial, development, investment, project management and contract management role in delivering capital projects, including the installation of medical capital equipment to support the Trust's strategic vision and clinical vision, as may be required. The scope does not include the provision of directly delivering the detailed design and construction aspects of the New Projects or the provision of Secondary Services themselves..
Estimated value excluding VAT: 150 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract between the Trust and the Partner will be for an initial term of 10 years with an option to extend (exercisable during the initial term) for a further 5 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire available from the address in Section I.3 (Communication) above.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire available from the address in Section I.3 (Communication) above.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire available from the address in Section I.3 (Communication) above.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority for the purposes of this Contract Notice means the Trust and any successor in title, including any organisation or entity which has taken over the functions and responsibilities of the Trust (including by way of re-organisation or merger.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire available from the address in Section I.3 (Communication) above.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire available from the address in Section I.3 (Communication) above.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire available from the address in Section I.3 (Communication) above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire available from the address in Section 1.3 (Communication).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
4615/FAC/NRDM
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.1.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
22.1.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
3.2.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Section II.1.5 and II.2.6 (Estimated Total Value/Estimated Value): The estimated value represents the potential value of new capital projects and refurbishments which the Partner may be required to deliver over the 15 year partnership period only. This does not include the remuneration the Partner may earn for managing the Secondary Services.
It is difficult to provide an accurate projection of the potential returns that the Partner could make in managing and generating efficiencies in relation to the Secondary Services as a viable payment mechanism will be explored as part of the competitive dialogue process. It also depends on the scale of services the Trust decides to approve to be managed by the Partner. The potential value of Secondary Services which the Partner (through the JV) may be required to manage during the partnership may be up to (Nick Ryan to confirm total facilities annual spend multiplied by 15 years) GBP per annum based on the value of current services.
The potential return to the Partner from delivering developed assets and providing services will depend on many commercial factors including (but not limited to) the number of schemes and services approved by Trust to be managed by the JV, the performance of the Partner, market conditions, and the arrangements for financing activities and sharing returns agreed in establishing the JV. Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity of the scheme as a whole.
[Section II.1.6 (Lots):]
Section II.2.10 (Variants) - The Trust reserves the right to invite variant proposals and final details of whether variants will be invited will be provided to bidders that are shortlisted to participate in the competitive dialogue stage of the procurement.
Section IV.2.2 (Time-limit for requests to participate) - Expressions of interest must be by way of completion and return of the prequalification questionnaire (in accordance with the requirements set out in the prequalification questionnaire) by the date and time specified in Section IV.2.2.
Expressions of interest must be received before the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid such issues as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time. Expressions of interest delivered after the date and time specified or to a different address, electronically or otherwise, will not be considered.
The Trust reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
Bidders should note that the procurement documents (including the Invitation to Participate in Dialogue) are draft documents at this stage, providing indicative information of the Trust's intended approach in the procurement process and are for general information only. The Trust reserves the right to vary, amend and update any aspects of the procurement documents and final details and versions of the procurement documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure.

A Bidders' Day will be held on Thursday 7th January at 14:00 at Partnership Suite (Gnd Fl MARS Building), Hinchingbrooke Hospital, Hinchingbrooke Park, Huntingdon, PE29 6NT For those interested in attending, please register your interest with

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Huntingdon:-Architectural%2C-construction%2C-engineering-and-inspection-services./S5B5QQ8X6N

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/S5B5QQ8X6N

GO Reference: GO-20151218-PRO-7477098
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Hinchingbrooke Healthcare NHS Trust
Hinchingbrooke Park
Pe29 6NT Cambridgeshire
UNITED KINGDOM
Telephone: +44 1480418787

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Hinchingbrooke Healthcare NHS Trust
Hinchingbrooke Park
Pe29 6NT Cambridgeshire
UNITED KINGDOM
Telephone: +44 1480418787

VI.5)Date of dispatch of this notice:
18.12.2015