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Servicing, repairs and installation of domestic heating systems. Servicing and repair of communal heating and the inspection and testing of water tanks and related remedial works.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sutton Housing Partnership Limited
Sutton Gate, 1 Carshalton Road, Surrey
For the attention of: Sarah Baxter
SP10 4BF Sutton
UNITED KINGDOM
Telephone: +44 1707339800
E-mail:
Fax: +44 1707339801

Internet address(es):

General address of the contracting authority: http://www.suttonhousingpartnership.org.uk/

Electronic access to information: http://http://www.echelonconsultancy.co.uk/eDocs

Further information can be obtained from: echelon Consultancy Ltd on behalf of Sutton Housing Partnership
219a Hatfield Road
AL1 4TB St Albans
UNITED KINGDOM
E-mail:
Internet address: http://www.echelonconsultancy.co.uk/eDocs

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: echelon Consultancy Ltd on behalf of Sutton Housing Partnership
219a Hatfield Road
AL1 4TB St Albans
UNITED KINGDOM
E-mail:
Internet address: http://www.echelonconsultancy.co.uk/eDocs

Tenders or requests to participate must be sent to: echelon Consultancy Ltd on behalf of Sutton Housing Partnership
219a Hatfield Road
AL1 4TB St Albans
UNITED KINGDOM
E-mail:
Internet address: http://www.echelonconsultancy.co.uk/eDocs

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Servicing, repairs and installation of domestic heating systems. Servicing and repair of communal heating and the inspection and testing of water tanks and related remedial works.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The main place the services will be provided are:
- Beddington;
- Belmont;
- Carshalton;
- Cheam;
- Coulsdon;
- Croydon;
- Hackbridge;
- Mitcham;
- Mordon;
- Sutton;
- Wallington;
- Worcester Park.

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Servicing, repairs and installation of domestic heating systems. Servicing and repair of communal heating systems and the inspection and testing of water tanks and related remedial works for all stock in the Sutton Housing Partnership stock portfolio. Please note that Bidders will be able to access the ITT documents and details are provided in the PQQ available at www.echelonconsultancy.co.uk/eDocs

‘Sutton Housing Partnership‘ (‘SHP‘) is responsible for council housing in Sutton, an Arms Length Management Organisation which owns and manages housing for over 6 500 council tenants and 1 500 leaseholders. SHP places a focus on client satisfaction and aims to be in the upper quartile for its peer group.
SHP is looking to manage the on-going servicing, repairs and maintenance of its domestic heating systems (‘the Programme‘). This shall include servicing and repair of communal heating systems and the inspection and testing of water tanks and related remedial works for all stock in the SHP portfolio. Installation of replacement heating systems are also required on the basis of a 15-year life-cycle.
SHP is inviting expressions of interest from suitably qualified and experienced service providers to deliver the Programme. The successful service provider will be expected to deliver safe, well-led and effective services to service users, and work in partnership with SHP and shall pursue a partnered solution to choice of boiler, guarantee (including delivery) which can be shared with SHP's reinvestment partners in delivering the fuel switch and upgrade programmes.
SHP are considering whether to deliver the Programme via a 3* or a 4* service. Accordingly, tenderers will be asked to provide two prices as part of their tender submission, one for a 3* and one for a 4* service. SHP will evaluate all prices submitted for 3* and 4* service in a single evaluation, in accordance with the criteria set out in the tender documents. The contract will be awarded to the highest individual score submitted, whether for the 3* or 4* service. If the winning score is for a 3* service, the contract will be for 3* service; accordingly, if the winning score is for a 4* service, the contract will be for 4* service.
The contract is to run for an initial term of 5 years with an option at SHP's sole discretion to renew the contract for a further 5 years, giving a total potential of 10 years. The total annual value of the contract excluding VAT is estimated to be 1 611 000 GBP and the component parts are as follows:
- Domestic servicing and in risk 570 000 GBP;
- Domestic out of scope work 50 000 GBP;
- Domestic boiler replacement based on 10 % 816 000 GBP;
- Commercial servicing 55 000 GBP;
- Commercial repairs 40 000 GBP;
- Communal tank inspections and legionella samples 45 000 GBP;
- Communal tank repairs 20 000 GBP;
- Electrical servicing programme (smoke detectors and storage heaters) 15 000 GBP.
II.1.6)Common procurement vocabulary (CPV)

50720000, 45331100, 45259300, 44600000, 44611500, 45232430, 71610000, 71315200, 71315210, 71530000, 79212000, 79311000, 71317210, 50700000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Servicing, repairs and installation of domestic heating systems. Servicing and repair of communal heating systems and the inspection and testing of water tanks and related remedial works. The estimates annual value of the contract excluding VAT is: 1 611 000 GBP and a potential total value over 10 years of 16 110 000 GBP.
The domestic gas related services will either be awarded on a 3 star or 4 star basis. The details of how this decision will be made is provided in the ITT documents.
Further details of the numbers of properties included in the contract is provided in the ITT documents which are fully available to review to all bidders. Details of how to access the ITT is provided in the PQQ document.
Estimated value excluding VAT: 16 110 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for an initial term of 5 years with a possibility of an extension of 5 further years. Break clauses are detailed in the contract documents provided as part of the ITT documents.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids must state on their face that the bidding members are a consortium. The contracting authority reserves the right to require a lead contractor to undertake primary contractual liability or to require that 1 or more parties are jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contracts, the contractor and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions will relate in particular to social and/or environmental regeneration conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent the 2015 Public Contracts Regulations. This can be obtained from http:// www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with the 2015 Public Contracts Regulations. This can be obtained from http:// www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

Minimum level(s) of standards possibly required: As set-out in the PQQ http:// www.echelonconsultancy.co.uk/eDocs

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Applicants will be required to complete a pre-qualification questionnaire consistent with the 2015 Public Contracts Regulations. This can be obtained from http:// www.echelonconsultancy.co.uk/eDocs and must be returned by the date stipulated.

Minimum level(s) of standards possibly required:

As set-out in the PQQ http:// www.echelonconsultancy.co.uk/eDocs

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ECH671SUTTONGAS
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.1.2016 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
13.1.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. The contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply. The reason the contract is not divided into smaller Lots is due to the integrated nature of the model developed by Sutton Housing Partnership.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2 below

Body responsible for mediation procedures

VI.4.2) below

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will allow a period of at least 10 calendar days between the date it gives to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement.
If, by midnight on the second working day of the ten day standstill period, the contracting authority receives a request in writing from a candidate as to why it was unsuccessful, the contracting authority is required to provide additional information to the candidate. That information must be provided at least three working days before the expiry of the 10 days' standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact in Section I.1). An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under the Public Contract Regulations 2015 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason).
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court Royal Court of Justice
Strand
WC2 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:
3.12.2015