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Provision of a Strategic Partner for Elective Care Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yeovil District Hospital NHS Foundation Trust
Higher Kingston
For the attention of: Katie Mattravers
BA21 4AT Yeovil
UNITED KINGDOM
Telephone: +44 1935384486
E-mail:

Internet address(es):

General address of the contracting authority: http://www.yeovilhospital.nhs.uk

Electronic access to information: https://tactica-live.advanced365.com/app/rfq/rwlentrance_s.asp?PID=7057&B=SOUTHWEST

Electronic submission of tenders and requests to participate: https://tactica-live.advanced365.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of a Strategic Partner for Elective Care Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The services will be delivered predominately at the Trust facilities at Yeovil District Hospital but may potentially include other locations used to deliver the Trust‘s surgical and clinical activities as part of the joint venture.

NUTS code UKK2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Yeovil District Hospital NHS Foundation Trust (‘the Trust’) is seeking a Strategic Partner for Elective Care Services (‘the Partner’) to invest and assist the Trust in improving and transforming the delivery of surgical services being provided by the Trust.
These services will be provided to the Trust through the establishment of a joint venture body (‘JV’) between Trust and the Partner in which both parties will take an equity stake.
The Partner will be required to deliver efficiencies in advising on, implementing and managing the provision of NHS surgical services at the Trust and participating in the strategic management of the joint venture as a business partner with the aim of increasing the efficiency, cost effectiveness and quality of the elective care services and achieving growth through securing new commercial opportunities (‘the Partnering Services’).
The Partnering Services are expected to include (but are not limited to):
- Advising on and delivering operational efficiencies and business improvements to the performance of existing surgical services at the Trust;
- Advising on the specification, design, layout and functionality of the surgical wing of a proposed new mixed -function facility to be built by the Trust from which the Trust and the JV Partner will deliver future surgical services (‘the New Facility’);
- Advising on the management of the future delivery of surgical services at the New Facility by the Trust;
- Advising on investing in the fit-out of the shell of the New Facility‘s surgical space;
- Advising on, implementing and managing the delivery of the Partner’s efficiency solution and practices at the New Facility;
- Contributing to the business planning and commercial development of the JV over the term of the partnership.
The Partner will be expected to explore potential management, governance and clinical staffing models for the JV and the New Facility as part of the competitive dialogue process.
The scheme is expected to involve the JV entering into a lease for the surgical space in the New Facility which is expected to be operational in 2018 (‘the Operational Commencement Date’).
The Partner may be required to invest in the fit-out of the New Facility as well as supplying the equipment to be installed in the New Facility. The Partner may be required to install the equipment they have sourced and/or co-ordinate with the Trust ‘s construction provider in its installation of the equipment.
The partnership is expected to be adaptive to support and invest in the Trust’s current and future surgical and clinical needs and the delivery of Partnering Services by the JV partner will need to be flexible to meet changing needs, commissioning approaches and the move towards integration of health care services in the community.
There will be a transitional period between the establishment of the JV and the Operational Commencement Date (during which it is anticipated that the Partner will deliver some of the Partnering Services). From the Operational Commencement Date, the contract will run for an initial term of 10 years with an option to extend for up to a further 5 years.
The Trust anticipates that, once established, the JV will bid for opportunities to deliver relevant elective care surgical services to other Trusts.
Further details of the opportunity are provided in the Memorandum of Information accompanying the pre-qualification questionnaire (see section VI.3) - Additional Information) for details of how to obtain these documents).
II.1.6)Common procurement vocabulary (CPV)

85111100, 85121300, 85112200, 85110000, 85111200, 85112000, 85141200, 85141210, 85141000, 85120000, 75122000, 85140000, 45453100, 51400000, 79625000, 79624000, 71315200, 79415200, 72220000, 72221000, 79410000, 79413000, 79418000, 72266000, 72267000, 79500000, 48814200, 48814300, 48814400, 33698000, 33190000, 33191000, 33192000, 33100000, 33197000, 33169000, 33169500, 33171000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of current surgical services at the Trust being provided in Yeovil District Hospital is estimated to be in the region of 13 700 systematisable day case procedures.
The volume of cases is spilt as follows: 1 400 orthopaedics, 1 300 ophthalmology, 4 000 endoscopy and 7 000 other day cases.
The New Facility is expected to be completed in 2018 with an anticipated surgical department consisting of a 5 theatre multi-speciality centre plus 3 GI rooms. The overall floor area is expected to be approximately 2 000 m². The facility will be built to provide for expansion in the future. The figures are based on current business case estimates and the final configuration may differ.
The potential return for the Partner will depend on many commercial factors including (but not limited to) the performance of the JV, the demand of NHS surgical procedures at the Trust, the contribution and equity investment of the Partner, the levels of efficiencies achieved and new opportunities attained by the JV. The terms of risk share and returns will be negotiated through the competitive dialogue process.
This estimated systematisable activity for the contract range will be 7 000 000 GBP-10 000 000 GBP pa based on current tariffs.
Indicative values range of 105 000 000 and 150 000 000 GBP given below is based on the above assumptions of surgical activity over the maximum 15 year term and not the potential return for the appointed Partner. These figures are not intended to limit or restrict the scope, value and activity of the partnership as the Partner will be expected to grow the business with the Trust as part of the joint venture.
Bidders should seek independent legal and commercial advice in relation to the potential value of the opportunity of the scheme as a whole.
Estimated value excluding VAT:
Range: between 105 000 000 and 150 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract between the Trust and the Partner will be for an initial term of 10 years with an option to extend for a further 5 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 180 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Trust reserves the right to require a parent company guarantee, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the Invitation to Participate in Competitive Dialogue (ITPD) and/or the contractual documentation and will be developed throughout the competitive dialogue procedure.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium. The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 57 to 63 of Directive 2014/24/EU and Regulations 57 to 63 of the Public Contracts Regulations 2015 and as set out in the pre-qualification questionnaire available from the address in section I.1).

Suppliers are required to express an interest in the OJEU process and complete PQQ documents (where applicable) via the Trust‘s e-Portal system TACTICA - which is accessed at https://tactica-live.advanced365.com - please make sure that you are registered to avoid any future delays.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 58 to 63 of Directive 2014/24/EU and Regulation 58 to 63 of the Public Contracts Regulations 2015 and as set out in the Pre-Qualification Questionnaire which is available from the address in section I.1).
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 58 to 63 of Directive 2014/24/EU and Regulation 58 to 63 of the Public Contracts Regulations 2015 and as set out in the Pre-Qualification Questionnaire which is available from the address in section I.1).
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire which is available from the address in Section I.1).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RA4 YDHPROC0013
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 30.12.2015 - 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.12.2015 - 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.1.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or respond to this tender, you must register your interest to this tender on the following site: https://tactica-live.advanced365.com

Section II.I.9) (Variants) - The Trust reserves the right to invite variant proposals and final details of whether variants will be invited will be provided to bidders that are shortlisted to participate in the competitive dialogue stages of the procurement.
Section II.1.2) (c) (Additional Service Categories) - No 1, No 11 and No 12. The Partner may also be required to source equipment and products for the fit-out of the New Facility.

Section IV.3.3) (Conditions for obtaining documents) - The pre-qualification questionnaire and memorandum of information are available upon request from https://tactica-live.advanced365.com

Procurement documents are available to view through the portal referred to in section I.1) above (Electronic Access to Information) and can be accessed by logging onto TACTICA; https://tactica-live.advanced365.com suppliers will be able to download relevant information stored within the document section of the RFT (Request for Tender).

Bidders should note that the Procurement Documents are draft documents at this stage, providing indicative information of the Trust‘s intended approach in the procurement process and are for general information only. The Trust reserves the right to vary, amend and update any aspects of the Procurement Documents and final details and versions of the Procurement Documents will be confirmed to applicants successful in being selected to participate in the relevant tender stages of the procurement procedure.
Section IV.3.4) (Time-limit for requests to participate) - Expressions of interest must be by way of completion and return of the pre-qualification questionnaire (in accordance with the requirements set out in the pre-qualification questionnaire) by the date and time specified in Section IV.3.4).
Expressions of interest must be received before the deadline. Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid such issues as technical difficulties with the electronic system that may be due to the high volumes of traffic attempting to submit applications on the same date at the same time. Expressions of interest delivered after the date and time specified or to a different address, electronically or otherwise, will not be considered.

Should you experience any problems with https://tactica-live.advanced365.com then please contact Katie Mattravers (contact details in section I.1) in the first instance or use the help-desk number displayed on the TACTICA website.

The contracting authority reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this contract notice.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Yeovil District Hospital NHS Foundation Trust
Higher Kingston
BA21 4AT Yeovil
UNITED KINGDOM
E-mail:
Telephone: +44 1935384348
Internet address: http://www.yeovilhospital.nhs.uk
Fax: +44 1935426850

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Yeovil District Hospital NHS Foundation Trust
Higher Kingston
BA21 4AT Yeovil
UNITED KINGDOM
E-mail:
Telephone: +44 1935384348
Internet address: http://www.yeovilhospital.nhs.uk
Fax: +44 1935426850

VI.5)Date of dispatch of this notice:
27.11.2015