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Display of Printed Material in GP Surgery Waiting Rooms.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Public Health England
Wellington House, 133-155 Waterloo Road
For the attention of: Hussain Adil
SE1 8UG London
UNITED KINGDOM
Telephone: +44 20832776672
E-mail:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Business Service Authority
NHS BSA

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Display of Printed Material in GP Surgery Waiting Rooms.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: England only.

NUTS code UKC,UKD,UKE,UKK,UKJ,UKG,UKF,UKI,UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This will be run as an open tender using the Light Touch Regime.
PHE and NHS BSA wish to procure a supplier (s) to provide the display of printed material in general practitioner (GP) surgery waiting rooms for Public Health England (PHE).
The anticipated outcome of this activity is the appointment of 1 or more contractors.
What is Public Health England trying to achieve?
1. The guaranteed display of A5 and/or DL size public health information leaflets in as many GP surgery waiting rooms in England as possible.
2. The display of A3 posters in as many GP surgery waiting rooms in England as possible.
3. The guaranteed display of A5 or DL size public health information leaflets in as many pharmacies in England as possible.
II.1.6)Common procurement vocabulary (CPV)

75122000, 75130000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This will be a 2 year contract with the option to extend 1 further 12 month period.
There is no commitment to volume.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
PHE wishes to establish this contract for use by the following UK public sector bodies (and any future successors to these organisations):
- Public Health England,
- NHS Business Services Authority.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Each authority will use this contract independently, raising their own POs and paying invoices separately in accordance with their SFIs.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions:
How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): www.phe.bravosolution.co.uk and click the link to 'Register',

- Accept the terms and conditions and click ‘Continue’,
- Enter your correct business and user details,
- Note the username you chose and click ‘Save’ when complete,
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the Tender:
- Login to the portal with the username/password,
- Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier),
- Click on the relevant PQQ/ITT to access the content,
- Click the ‘Express Interest’ button at the top of the page,
- This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only),
- You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the Tender:
- Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason, if declining),
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
- Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT,
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
- You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance, please consult the online help or contact the eTendering help desk.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: These will be covered within the ITT.
Minimum level(s) of standards possibly required: The company must be solvent.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
These will be covered within the ITT.
Minimum level(s) of standards possibly required:
The organisation must be able to deliver and place our leaflets in their own racks to at least 2 500 GP surgeries in England.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.10.2015 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.10.2015