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Security and Safety Systems, Repairs, Maintenance, Supply and Installation Framework 2015-2019.

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Waltham Forest
Laurel House, Waltham Forest Town Hall, Forest Road, Walthamstow
Contact point(s): CCTV Manager
For the attention of: Mr Neil Howard
E17 4JF London
UNITED KINGDOM
Telephone: +44 2084968010
E-mail:

Internet address(es):

General address of the contracting authority: www.walthamforest.gov.uk/

Address of the buyer profile: www.londontenders.org

Electronic access to information: www.londontenders.org

Electronic submission of tenders and requests to participate: www.londontenders.org

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

London Borough of Enfield
Civic Centre, Silver Street, Enfield
EN1 3XA London
UNITED KINGDOM

London Borough of Newham
Newham Dockside, 1000 Dockside Road
E6 2QU London
UNITED KINGDOM

London Borough of Redbridge
Redbridge Town Hall, 128-142 High Road
IG1 1DD Ilford
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Security and Safety Systems, Repairs, Maintenance, Supply and Installation Framework 2015-2019.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Outer London - East, North East and North.

NUTS code UKI21

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
The London Borough of Waltham Forest has obtained expressions of interest and is appointing a suitably qualified and experienced provider, with proven capability to deliver its integrated CCTV and Security system repairs, maintenance, supply and installation service to the Council and it's collaborative partners (London Boroughs of Enfield, Newham and Redbridge), comprising of but not limited to:
- The planned and reactive repair and maintenance of existing CCTV Cameras, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems.
- The programmed replacement of existing CCTV Cameras, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems.
- The supply of equipment and installation of CCTV Cameras, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems under Capital projects.
- The supply, installation and planned/reactive repair and maintenance of CCTV Camera, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems back office support software and hardware, including licensing requirements where applicable.
- The supply, installation and planned/reactive repair and maintenance of Building Management Systems (BMS).
- The supply, installation and planned/reactive repair and maintenance of CCTV Camera, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems transmission networks, including wireless and fibre optic cable solutions, and CCTV ducting as required.
- The supply and installation of CCTV Camera mounting towers, poles, columns and column bases as required.
- Radio, fibre and network management to include the design and maintenance of security and resilience to CoCo and other data standards and layer 3 switch management and support.
- The maintenance of the technical construction files for the Certification of Approved devices for Civil Traffic Enforcement.
- The supply, installation, management, support and planned/reactive repair and maintenance of Automatic Number Plate Recognition (ANPR) systems to comply with NADC and police standards.
The duration of the Framework Agreement will be for a period of 4 years (2015-2019).
The Framework Agreement shall cover CCTV Cameras, Alarm Receiving Centre (ARC), Control Room Monitoring, Intruder, Fire, Lone Worker, Community and Personal Alarm and Door Entry and Access Control systems within the street and open spaces scene, car parks (surface and multi-storey), markets (open and enclosed), housing estates, corporate buildings, schools and/or other locations as designated by the client.
The contracting Authority will be awarding the Framework Agreement to a single contractor, with a commencement date of the 1.4.2015.
In addition to the contracting Authority and the following collaborative partners:
London Borough of Enfield
London Borough of Newham
London Borough of Redbridge
This Framework Agreement will also be available for access and call-off by the following Public Sector Organisations:
All East London Solutions (ELS) member Authorities as named in the following link:

https://govx.socitm.net/spaces/els/

All remaining London Boroughs (including the City of London) as named in the following link: http://www.london.gov.uk/contact-us/public-services-enquiries/london-borough-links

Transport for London (TfL).
II.1.5)Common procurement vocabulary (CPV)

92222000, 32000000, 50000000, 32200000, 51300000, 32570000, 35120000, 32230000, 48730000, 50340000, 50610000, 31625000, 32231000, 32234000, 32223000, 32235000, 35125000, 35121000, 45312000, 45317000, 31625300, 31625200, 32323500, 32552600, 35121700, 35125300, 42961100, 45312100, 45312200, 50324200

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 50 000 000,0 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 70
2. Quality. Weighting 30
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
9KAJ-K7PNME
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2020/S 113-198979 of 10.6.2014

Contract notice

of 29.7.2014

Section V: Award of contract

Contract No: 9KAJ-K7PNME
V.1)Date of contract award decision:
21.4.2015
V.2)Information about offers
Number of offers received: 3
Number of offers received by electronic means: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

OpenView Security Solutions Limited
OpenView House, Chesham Close
RM7 7PJ Romford
UNITED KINGDOM
E-mail:
Telephone: +44 8450719110
Internet address: www.openviewgroup.com
Fax: +44 8450719111

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 50 000 000 GBP
Excluding VAT
Total final value of the contract:
Value: 50 000 000,0 GBP
Excluding VAT
If annual or monthly value:
Number of years: 4
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The Framework Agreement will be available for access and call-off by all the Public Sector Organisations named in sections I.4 and II.1.4 of this OJEU Contract Award Notice.
The contracting Authority cannot guarantee to potential contractors any business through this Framework Agreement.
The award process of contractors invited to the Invitation to Tender (ITT) stage were set out in the ITT ‘Instructions to Tenderers’ document and will be in accordance with the following criteria:
Price - 70 % (by electronic auction)
Quality - 30 %
The contracting Authority accepts no responsibility for any costs in relation to the preparation or submission of tenders.
Potential contractors should note that, in accordance with the UK Government's policies on transparency, the contracting Authority will be under the obligation to publish the Invitation to Tender (ITT) document, and the text of any contract, subject to possible redactions at the discretion of the contracting Authority. The contracting Authority undertakes to use its best endeavours to hold confidential any commercially sensitive information provided, subject to the contracting Authority's overriding obligations under the Freedom of Information Act 2000 and its transparency obligations.
The participating Authorities are committed to delivering social, economic and environmental benefits to their respective residents and local businesses. Contractors were asked to propose solutions to deliver the social, economic and environmental benefits specified in the on-line Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT) documents and to pay the National or London living wage to employees, including their sub-contractors working on participating Authorities contracts in accordance with the criteria set by the Living Wage Foundation and/or GLA.
The contracting Authority will be awarding the Framework Agreement to a single contractor, with a commencement date of the 1.7.2015.

The completed PQQ and ITT submissions for this opportunity were only received electronically via www.londontenders.org. 3 ITT submissions were received electronically via this e-tendering portal.

All communications regarding this opportunity were only accepted through the discussions' portal via http://www.londontenders.org. Written responses were provided to all enquiries and any points of clarification or information were circulated to all prospective contractors via the www.londontenders.org email system.

No submissions for this opportunity were received from SMEs or from EU states outside the UK. No submissions were received from non-EU states.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000
Internet address: www.justice.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution
International Dispute Resolution Centre, 70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail:
Telephone: +44 2075366000
Internet address: www.cedr.com

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 and 32A of the Public Contracts Regulations 2006 and The Public Contracts (Amendment) Regulations 2009, the Contracting Authority incorporated a minimum 10 calendar day standstill period starting from the day after the contract award decision was notified to all the applicants. This period allowed unsuccessful applicants to seek further debriefing from the London Borough of Waltham Forest before the contract is entered into. Applicants had 2 working days from the notification of the award decision to request additional debriefing and that provision has to be provided a minimum of 3 working days before the expiry of the standstill period. Applicants have the right to appeal as provided for within the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
VI.3.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM
E-mail:
Telephone: +44 2072761234
Internet address: www.gov.uk/government/organisations/cabinet-office

VI.4)Date of dispatch of this notice:
28.5.2015