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ICT Partnership Services Contract.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hinckley and Bosworth Borough Council
Hinckley Hub, Rugby Road
For the attention of: Glennis Brightmore
LE10 0FR Hinckley
UNITED KINGDOM
Telephone: +44 1455255624

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
ICT Partnership Services Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services

NUTS code UKF2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Information technology services. Information technology requirements review services. Maintenance and repair of information technology equipment. Software support services. Hinckley and Bosworth Borough Council is looking to conclude an outsourced Information and Communication Technology Contract on behalf of itself and delegated authority from Melton Borough Council, Blaby District Council and Oadby and Wigston Borough Council, together known as the Leicestershire ICT Partnership.
Hinckley and Bosworth Borough Council will be the delegated Lead Authority and the sole contracting party on the procurement of outsourced Information and Communication Technology Contract and the other council's stated herein will be designated users.
This contract will be to provide an outsourced Information and Communication Technology Contract to the Leicestershire ICT Partnership. The Leicestershire ICT Partnership (LICTP) includes:
- Hinckley and Bosworth Borough Council (delegated lead and Contracting Authority);
- Melton Borough Council;
- Blaby District Council; and
- Oadby and Wigston Borough Council.
In addition, it is expected that the Leicestershire ICT Partnership will expand during the life of this contract through further delegation of service to Hinckley and Bosworth Borough Council (HBBC). Therefore this contract should include the ability for new ‘partners’ to join the shared service.
New Partners will delegate the ICT Service to HBBC under section 101 of the Local Government Act 1972. HBBC will then extend this contract to deliver to the new partner. It should be noted that HBBC have already received enquiries to join the partnership.
The initial contract period will be for 5 years, with options to extend for up to 2 years, in 1 year increments.
The contract will include the delivery of the following services to the Leicestershire ICT Partnership.
Core Services:
- Service Desk;
- End User Services;
- Infrastructure Services;
- Networks (Voice and Data);
- Disaster Recovery and Business Continuity;
- Business Applications;
- ICT Projects;
- Application Systems Management and Services;
-Software Management.
Optional Services:
- Web Development;
- Hardware Support and Management.
II.1.6)Common procurement vocabulary (CPV)

72222300, 72223000, 50312600, 72261000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract will include the delivery of the following services to the Leicestershire ICT Partnership.
Core Services:
- Service Desk;
- End User Services;
- Infrastructure Services;
- Networks (Voice and Data);
- Disaster Recovery and Business Continuity;
- Business Applications;
- ICT Projects;
- Application Systems Management and Services;
- Software Management.
Optional Services:
- Web Development;
- Hardware Support and Management.
The initial contract period will be for 5 years, with options to extend for up to 2 years, in 1 year increments.
In terms of value, the total contract is currently in the region of 5 500 000 GBP but this could extend to 20 000 000 GBP with growth of the Partnership.
Estimated value excluding VAT:
Range: between 4 000 000 and 20 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial contract period will be for 5 years, with options to extend for up to 2 years, in 1 year increments.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The right to require guarantees is reserved and will be set out during the procurement process.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As detailed within the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As detailed within the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As detailed within the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed within the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 6.5.2015
IV.3.4)Time limit for receipt of tenders or requests to participate
7.5.2015 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Hinckley:-Information-technology-services./2RS94VN4YA

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/2RS94VN4YA

GO Reference: GO-2015327-PRO-6477838.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
27.3.2015