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Provision of energy related services and addressing of backlog-maintenance as a performance contract.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

George Eliot Hospital NHS Trust
College Street
For the attention of: Price Steve
CV10 7DJ Nuneaton
Telephone: +44 2476865271

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Provision of energy related services and addressing of backlog-maintenance as a performance contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
George Eliot Hospital NHS Trust (George Eliot) is looking for a preferred partner to undertake a review of its estate and the subsequent implementation of more energy-efficient technologies and eliminate a proportion of backlog-maintenance.
This will be undertaken as an energy-performance contract, where guarantees are required on the performance of the service in terms of kilowatt-hours, cash and/or carbon.
The estate is compact and based principally on a single site.
Heating is distributed primarily by steam, and the Trust is open to options including (a) remaining steam-based, (b) moving to hot-water-based, or (c) a hybrid or phased approach.
The Trust wishes to reduce its energy-consumption. It also wishes to optimise the supply of energy: currently there are 3 steam-raising boilers (all reaching end-of-life) and a solution may comprise local generation of electricity (e.g. using combined heat-and-power and/or renewable energy-generation).
The key objectives are to reduce net operating cost, energy-consumption and carbon-emissions. The project should also reduce backlog-maintenance. It should ensure proper availability of services throughout the project-implementation phase, and a proper level of resilience and back-up, according to the needs of an acute hospital site (including HTMs), thereafter.
George Eliot wish to use the Competitive Dialogue process to establish the best course of action for the Trust, given the complexities of the site, the options surrounding steam vs. hot-water distribution of heat and alternative technology-approaches for supply-optimisation and demand-reduction.
The provisional timetable is:
- Following PQQ to shortlist to maximum eight providers to undertake a Dialogue;
- Site visits 31.3 to 1.4.2015; subsequent visits available if required;
- Initial Dialogue 9-10.4.2015;

- 2nd phase of Dialogue with max three providers;

- Site visit 22-23.4.2015;

- 2nd Dialogue 5.5.2105;

- Contract Award (subject to Alcatel and Board approval) 15.5.2015.
Bidders will need to ensure the availability of resources for site visits and Dialogue meetings. Guarantees will be required over a set period of time not exceeding 20 years. A proportion of the performance risk will be transferred to the preferred partner.
Bidders should note that George Eliot has engaged Capita Property and Infrastructure Limited to manage the procurement process and to assist in subsequent client-side project-support.
II.1.6)Common procurement vocabulary (CPV)

71314200, 71315000, 45300000, 71314000, 44622000, 79993000, 45220000, 31000000, 44621200, 71314310, 71321200, 50700000, 45251200, 65410000, 45251220, 71314300, 31682000, 45251250, 45210000, 45200000, 45251000, 65400000, 71320000, 51100000, 71313000, 45315300, 31527260, 42500000, 66000000, 09300000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
There are 2 aspects, the capital investment followed by the revenue savings and costs. The range given below includes the capital and revenue totals combined over the life of the contract.
Estimated value excluding VAT:
Range: between 1 000 000 and 20 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Duration in months: 240 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to MoI document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to MoI document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to MoI document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to MoI document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an e-mail with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs/ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ITT to access the content - Click the 'Express Interest' button at the top of the page - This will move the PQQ/ITT into your 'My PQQs/My ITTs' page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ITT Details' box.
3. Responding to the tender - Click 'My Response' under 'PQQ/ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.3.2015 - 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.3.2015 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: