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Following a successful develoment and implementation of a highways asset management systems utilising geographical referencing / scaling systems and technology. Blackpool Council wishes to negotiate a variation to the current contract with current ...

VOLUNTARY EX ANTE TRANSPARENCY NOTICE

This notice is published by a contracting authority (covered by Directive 2004/18/EC)

SECTION I: CONTRACTING AUTHORITY/ENTITY

I.1)NAME, ADDRESSES AND CONTACT POINT(S)

Blackpool Council
1 Clifton Street
Attn: Mike Kirkman
FY1 1JD Blackpool
UNITED KINGDOM
Tel. +44 1253478509
E-mail:
Fax +44 1253477329

Internet address(es)

General address of the contracting authority/entity http://www.blackpool.gov.uk

I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Regional or local authority
General public services
The contracting authority is purchasing on behalf of other contracting authorities Yes
I.3)MAIN ACTIVITY OR ACTIVITIES OF THE CONTRACTING ENTITY

SECTION II: OBJECT OF THE CONTRACT

II.1)DESCRIPTION
II.1.1)Title attributed to the contract
Highways Asset Management Web based GIS / Geographical Scaling system and related services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category: No 8

NUTS code UKD42

II.1.3)The notice involves
II.1.4)Short description of the contract or purchase(s)
Following a successful develoment and implementation of a highways asset management systems utilising geographical referencing / scaling systems and technology. Blackpool Council wishes to negotiate a variation to the current contract with current contractor, Gaist Ltd. to provide additional related services.
II.1.5)Common procurement vocabulary (CPV)

38221000

II.1.6)Contract covered by the Government Procurement Agreement (GPA)
Yes
II.2)TOTAL FINAL VALUE OF CONTRACT(S)
II.2.1)Total final value of contract(s)

SECTION IV: PROCEDURE

IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Negotiated without a call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC or 2004/17/EC respectively
c) The works/goods/services can be provided only by a particular tenderer for reasons that are: TechnicalConnected with the protection of exclusive rights
f) New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive Yes

The Council wishes to commission additional services from a current service contactor, Gaist Ltd, who were procured following an OJEU process ref: 2009/S 184-265648. The stated value range was 600 000 to 2 000 000 GBP. The additional work now to be commissioned is well within the overall financial scope for the initial procurement and in the council's view would therefore be complaint with the Public Contracts Regulations. However, the council as part of its due diligence procedures has elected to post this voluntary notice.

The Council, working with Gaist, has been successful in developing innovative approaches and improvements in highway maintenance achieved through better use of data and the application of technology. The Department for Transport (Element 2 asset management funding in 2009/10) supported the Council in this development. A requirement of Element 2 funding was that the learning from the investment could be applied elsewhere.
The DfT are currently in discussions with Blackpool on developing a series of pilot programmes to test the Blackpool / Gaist asset management system in other live local authority environments (Highways Maintenance Efficiency Programme - HMEP). If these pilots are a success, the toolkit produced through this investment will be made available to all highway authorities. The expected cost of undertaking these pilots and providing support services to the participaing authorities (funding which will be used with the Council’s supplier) is likely to be 300 000 GBP to 600 000 GBP approximately although final costs are yet to be determined and may considerably exceed this.
The Council believes that the technical requirements and specialist knowledge of Gaist Ltd in developing innovative and cutting-edge highways information systems involving real time processing of telematic data and 4D geographical database solutions and, real time navigation systems, are essential if the work envisaged by DfT is to be successfully delivered to provide a return on investment and, can not be obtained elsewhere. The council and its supplier claim sole IPR in the bespoke treatment surveys that form the basis for the robust financial models that support the asset register. The work involved in HMEP will also incorporate training Council staff in the use of these unique survey methods which is one of the fundamental reasons why Blackpool Council has gained recognition for HMEP.
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
IV.2.2)An electronic auction has been used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority/entity
IV.3.2)Previous publication(s) concerning the same contract

SECTION V: AWARD OF CONTRACT

V.1)DATE OF CONTRACT AWARD DECISION:
V.2)NUMBER OF OFFERS RECEIVED:
V.3)NAME AND ADDRESS OF ECONOMIC OPERATOR IN FAVOUR OF WHOM THE CONTRACT AWARD HAS BEEN TAKEN

Gaist Ltd
18 Crosshills Station Road 0871 522 7864
BD20 7EH Keighley
UNITED KINGDOM

V.4)INFORMATION ON VALUE OF CONTRACT
V.5)THE CONTRACT IS LIKELY TO BE SUB-CONTRACTED
No

SECTION VI: COMPLEMENTARY INFORMATION

VI.1)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS
No
VI.2)ADDITIONAL INFORMATION
VI.3)PROCEDURES FOR APPEAL
VI.3.1)Body responsible for appeal procedures

U.K High Courts

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This is subject to the Public Contracts Regulations 2006. Anyone wishing to lodge a claim are requested to also notify the Council as per the contact deatils in Section 1 of this notice.
VI.3.3)Service from which information about the lodging of appeals may be obtained

Contact deatils in Section 1 of this notice

VI.4)DATE OF DISPATCH OF THIS NOTICE:
1.9.2011