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Home to School Transport by Bus / Coach, and also by Special Educational Needs (SEN) and Mainstream Taxis.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rutland County Council
Council Offices, Catmose Street
For the attention of: Andrew Harris
LE15 6HP Oakham
UNITED KINGDOM
E-mail:

Internet address(es):

General address of the contracting authority: www.rutland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Home to School Transport by Bus / Coach, and also by Special Educational Needs (SEN) and Mainstream Taxis.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Transporting students by bus or coach, and special needs students by taxi, from the County of Rutland to their respective educational establishments, both in the county and further afield as described in the tender documents.

NUTS code UKF22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Rutland County Council requires the services of appropriately licensed Bus and Coach operators, and Hackney Carriage or Private Hire operators, to provide Home to School and Home to College transport on a number of bus / coach routes and taxi routes. The number of routes and the routes themselves are determined by the needs of students in the 2014-15 cohort, and the tender documents will show the most recent estimate of the routes available. At the time of preparing this notice, it is thought that there may be approximately 7 (seven) bus / coach routes and approximately 17 (seventeen) taxi routes available, although those figures may change if so warranted by the authorized travel needs of students. Changes may occur prior to the issue of the tender document, during the tender process, and / or during the currency of the contract.
The transport provision is for a mix of ages, and, particularly for the SEN taxis, for a range of abilities. Some of the taxi routes, which will be defined in the tender documents, will require an escort (passenger assistant). This will be a responsible adult other than the driver, holding a suitable first aid qualification, who will ensure that passengers travel in such a manner that they pose no harm or risk to themselves, the driver or any other passengers. An escort's duties may include having to assist passengers between pick-up and drop-off points and the in / out of the vehicle. Both drivers and escorts will need satisfactory DBS (Disclosure & Barring Service) checks conducted through Rutland County Council.
II.1.6)Common procurement vocabulary (CPV)

60100000, 60120000, 60172000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: The initial contracts will be concluded separately for each route within the lots and will be for a period of three years, subject to the continuing need for that route / service. The Council reserves the right to extend the term of any or all of the lots / routes through the exercise of up to two further one year extensions, giving a potential term of up to five years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Home to School Transport - Bus and Coach Routes
1)Short description
The tender documents will specify the Bus and Coach routes against which tenders should be submitted. This lot involves routes where students are transported by bus or coach from the County of Rutland to their respective educational establishments, both in the county and further afield as defined in the tender document. Bids may be made for one or more routes, and awards of contract will take place on a route by route basis.
2)Common procurement vocabulary (CPV)

60100000, 60172000

3)Quantity or scope
Unless shown otherwise in the tender documents, services will be required on school days only.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Home to School Transport - Taxi Services
1)Short description
The tender documents will specify the Taxi routes against which tenders should be submitted. This lot involves routes where students are transported by taxi from the County of Rutland to their respective educational establishments, both in the county and further afield as defined in the tender document. Some routes will require an escort. Bids may be made for one or more routes, and awards of contract will take place on a route by route basis.
2)Common procurement vocabulary (CPV)

60100000, 60120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bidders will need to satisfy the Authority that they have the necessary financial resilience and capability to fund / or secure funding sufficient to undertake the services
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The financing arrangements will be agreed with the successful bidders and set out in the final contracts.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Bidders must state clearly on the pre-qualification questionnaire the nature of their business, e.g. limited company, partnership. Companies should indicate whether the staff allocated to this contract are employed or self-employed.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The services are to be undertaken in accordance with all relevant legislation and standards.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers may be excluded if a director / partner / proprietor is in the state of bankruptcy, has been convicted of a criminal offence related to business or professional conduct, has committed grave misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Company turnover, pre-tax profit, organisation's net worth, present cash and credit position, meeting banking arrangements, meeting obligations to pay creditors and/ or staff. Tenderer's information and reputable credit checking agencies may be used in this evaluation.
Minimum level(s) of standards possibly required: A pre-qualification questionnaire must be completed and economic viability and resilience demonstrated.
III.2.3)Technical capacity
Minimum level(s) of standards possibly required:
A pre-qualification questionnaire must be completed, and minimum standards of technical and professional ability demonstrated sufficient to undertake the services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Selection criteria and weightings are listed in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 2.5.2014 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.5.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Within each of the two lots there will be set out in the tender documentation the description of the expected routes, minimum vehicle size, the annual operational cycle, and (for taxis) any requirement for an escort. Unless shown otherwise, routes are for school days only. Bidders may tender for one or more routes within either (or both) of the lots, and do not have to tender for all the routes in any lot.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Chief Executive, Rutland County Council
Council Offices, Catmose Street
LE15 6HP Oakham
UNITED KINGDOM
Telephone: +44 1572722577

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Rutland County Council will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer for each route and a precise statement of when the standstill period is expected to end. Any challenge or appeal against the award decision must be communicated to the address stated in I.1 above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (As Amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this period may be reduced to 30 days in certain circumstances). Where a legal challenge is launched the Contracting Authority would be obliged to suspend the making of a contract. Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and / or shortened and / or a fine imposed by the Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.3.2014