Section I: Contracting authority
I.1)Name, addresses and contact point(s)
For the attention of: Paul Carter
LA1 4YW Lancaster
Telephone: +44 1524593364
Fax: +44 1524843087
General address of the contracting authority: https://in-tendhost.co.uk/lancaster/
Address of the buyer profile: http://www.lancs.ac.uk/depts/purchase/buyerprofiles.html
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Main Contractor for the Remodel of the Lancaster University Library.
II.1.2)Type of contract and location of works, place of delivery or of performance Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Lancaster University Library.
NUTS code UKD4
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s) Lancaster University is seeking to appoint a main contractor for the remodel/ refurbishment of the Library to provide a state of the art facility which meets the Universitys strategic international aspirations. We are seeking a Contractor with prior experience of works in occupied premises over a phased period.
The Library constitutes 14,500 m² of space which is comprised of the original 1967 building with an extension which was built in 1996.
The 1967 building (8,328 m²) is to be fully refurbished whilst the 1996 wing (4,629 m²) will have a lighter refurbishment, the whole refurbishment will take place in phases to enable the building to remain operational throughout the work.
The refurbishment will commence on site in summer 2014 and it is estimated that with a phased approach it will take up to 2 years to complete.
Under this project it is possible the contractor and its supply chain will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes utilising the CITB National Skills Academy.
The Contractors who reach tender stage will be asked to take part in an interview/ presentation which will be judged by key stakeholders and senior management within the University.
This tender is being conducted electronically using the Lancaster University e-tendering system which can be found at https://in-tendhost.co.uk/lancaster/To receive documents new users must first register and obtain log in details. Existing users should log in to the web site and express interest.
II.1.6)Common procurement vocabulary (CPV) II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 8 500 000 and 9 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project the contractor and its supply chain may be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes and other added value contributions by the contractor and its supply chain in order to support community programmes promoted by Lancaster University. Accordingly the contract performance conditions may relate in particular to secondary considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Potential bidders may be excluded from the tender process for reasons such as being bankrupt, having been convicted of an offence concerning professional misconduct, not having paid taxes or not having contributed to social security systems.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Sound economic and financial standing demonstrated by evidence of relevant risk indemnity insurance documentation, audited accounts and annual report or relevant extracts in the event that you are not normally required to publish accounts.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire will be issued to shortlist the interested suppliers.
This will be used to evaluate their technical, economic and financial suitability under the following headings: Selection of Economic Operators, Organisation Information, Economic and Financial Capability, Technical Capability, Project SpecificExperience, Health and Safety Issues, Environmental issues, Equal Opportunities and Corporate Responsibility.
All complete questionnaires will be assessed and ranked.
A minimum of the 5 highest ranked candidates who are able to demonstrate the required capability and experience will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.12.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.1.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders Date: 2.1.2014 - 12:30
Electronically at Lancaster University.Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Lancaster University staff only.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
University Secretary, Lancaster University
LA1 4YW Lancaster
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: