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/p>II.1)DescriptionII.1.1)Title attributed to the design contest/project by the contracting authority/entity:Programme Design and Management for Remote Sensing Tests with Oil in Ice.

Design contest notice

This contest is covered by: Directive 2004/17/EC (Utilities)

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

International Association of Oil and Gas Producers
209-215 Blackfriars Road
For the attention of: Dr John Campbell
SE1 8NL London
UNITED KINGDOM
Telephone: +44 2076332352
E-mail:
Fax: +44 2076332350

Internet address(es):

General address of the contracting authority/entity: www.ogp.org.uk

Further information can be obtained from: International Association of Oil and Gas Producers
209-215 Blackfriars Road
For the attention of: Dr John Campbell
SE1 8NL London
UNITED KINGDOM
Telephone: +44 2076332352
Fax: +44 2076332350
Internet address: www.ogp.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: International Association of Oil and Gas Producers
209-215 Blackfriars Road
For the attention of: Dr John Campbell
SE1 8NL London
UNITED KINGDOM
Telephone: +44 2076332352
Fax: +44 2076332350
Internet address: www.ogp.org.uk

Tenders or requests to participate must be sent to: International Association of Oil and Gas Producers
209-215 Blackfriars Road
For the attention of: Dr John Campbell
SE1 8NL London
UNITED KINGDOM
Telephone: +44 2076332352
Fax: +44 2076332350
Internet address: www.ogp.org.uk

I.2)Type of the contracting authority
1.3)Main activity
Exploration and extraction of gas and oil
1.4)Contract award on behalf of other contracting authorities/entities

Section II: Object of the design contest/description of the project

II.1)Description
II.1.1)Title attributed to the design contest/project by the contracting authority/entity:
Programme Design and Management for Remote Sensing Tests with Oil in Ice.
II.1.2)Short description:
The overall project goal is to advance our understanding of existing remote sensor capabilities for detecting and mapping oil in different ice and weather environments. The primary objectives are to:
1) Acquire continuous spectral, hydroacoustic and electromagnetic signatures with oil spilled on top of and underneath a solid ice sheet in the CRREL test basin. Use this data set to:
- Determine the capabilities of specific sensors in the specific test tank scenarios;
- Validate theoretical models;
- Specify design parameters for dedicated, improved Arctic sensors in the future.
2) Conduct theoretical modelling (using the CRREL test data for validation) that will allow predictions of sensor performance and likely operating windows in a wider range of oil-in-ice scenarios; and
3) Recommend the most effective sensors or sensor combination in a series of present day operational scenarios, based on data collected in the US Army Corps of Engineers Cold Regions Reserach and Engineering Laboratory (CRREL) test programme and model predictions.

NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=107040

II.1.3)Common procurement vocabulary (CPV)

90741100, 90741200, 90741300

Section III: Legal, economic, financial and technical information

III.1)Criteria for the selection of participants:
Novelty of approach, proven trakc record in Arctic projects, cost.
III.2)Information about a particular profession

Section IV: Procedure

IV.1)Type of contest
Open
IV.2)Names of participants already selected
IV.3)Criteria to be applied in the evaluation of projects:
Innovative approach.
Clear understanding of the challenge.
Proven track record.
Competitive and realistic cost.
IV.4)Administrative information
IV.4.1)File reference number attributed by the contracting authority/entity:
IV.4.2)Conditions for obtaining contractual documents and additional documents
Time limit for receipt of requests for documents or for accessing documents: 2.8.2013
IV.4.3)Time-limit for receipt of projects or requests to participate
Date: 16.8.2013 - 12:00
IV.4.4)Date of dispatch of invitations to participate to selected candidates
IV.4.5)Language(s) in which projects or requests to participate may be drawn up
English.
IV.5)Rewards and jury
IV.5.1)Information about prize(s):
IV.5.2)Details of payments to all participants
IV.5.3)Follow-up contracts
Any service contract following the contest will be awarded to the winner or one of the winners of the contest: yes
IV.5.4)Decision of the jury
The decision of the jury is binding on the contracting authority/entity: no
IV.5.5)Names of the selected members of the jury

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
1.0 Background
The International Association of Oil and Gas Producers (OGP) in support of the Arctic Oil Spill Response Technology - Joint Industry Programme (JIP) is seeking fully costed proposals (technical and complete cost proposals) for a contractor to design and conduct research experiments to test and evaluate the performance of various surface and subsea remote sensing technologies with crude oil on, encapsulated in, and under ice, in conditions that include low visibility The experiments will use the climate controlled test basin at the U.S. Army Corps of Engineers-Cold Regions Research and Engineering Laboratory (CRREL) located in Hanover, New Hampshire, USA.
2.0 Statement of work
The overall project goal is to advance our understanding of existing remote sensor capabilities for detecting and mapping oil in different ice and weather environments. The primary objectives are to:
1) Acquire continuous spectral, hydroacoustic and electromagnetic signatures with oil spilled on top of and underneath a solid ice sheet in the CRREL test basin. Use this data set to:
- Determine the capabilities of specific sensors in the specific test tank scenarios;
- Validate theoretical models;
- Specify design parameters for dedicated, improved Arctic sensors in the future;
2) Conduct theoretical modelling (using the CRREL test data for validation) that will allow predictions of sensor performance and likely operating windows in a wider range of oil-in-ice scenarios; and
3) Recommend the most effective sensors or sensor combination in a series of present day operational scenarios, based on data collected in the CRREL test programme and model predictions.
CRREL will provide a climate-controlled ice test tank and all on-site test support services required for the period October-December 2013 (tentative timing). This support includes full documentation of the ice growth and physical properties, the provision of mounting platforms above and below the ice and maintenance of sensor systems when the primary contractor is absent.
Specific work scopes to meet the first two objectives are outlined below.
2.1. CRREL Sensor Test Programme
- Provide a qualified test coordinator and project manager (with alternates).
- Develop a project test plan, design, and schedule
- Use relevant state of knowledge reports already prepared, to identify the most appropriate technologies and then work with sensor manufacturers and providers to obtain, schedule, install, operate and maintain:
- different airborne sensors, such as: optical (UV to thermal IR), laser fluorosensor, microwave (radiometer/active system, FMCW radar, lidar, high definition cameras/videos (still low light)
- different subsea sensors including: optical, sonar (multifrequency, variable beam widths, different distances from ice bottom), laser fluorosensor, cameras **Note: The Arctic JIP Remote Sensing TWG will work with the contractor to advise on the selection and potentially assist in obtaining the necessary surface and subsea remote sensors to be evaluated in this project
- Work with CRREL to implement the timing of remote sensing instrumentation installation, inspection, remote data logging, data quality assurance, calibration, maintenance and removal. All instrumentation must be capable of operating for extended periods in extreme temperatures.
- Document the ice conductivity/permittivity, and another required electromagnetic properties through all phases of ice growth and melt (this should be done in coordination with CRREL support staff with possible shared responsibility - to be determined after contract award).
- Ensure all remote sensing instrumentation is operational, remains calibrated, and collects valid data (with secure back-up) throughout the duration of the project.
- Obtain and provide raw data sets for each sensor, archiving the raw data in as much detail as possible (to facilitate any need to reprocess in the future). The delivered data must be compatible with normal commercial image processing and data analysis tools.
- Ensure that HSE plans and procedures are formulated, followed and documented.
2.2 Theoretical Modelling
The theoretical modeling should encompass the full range of CRREL test parameters and beyond (e.g. thicker ice, deeper water, higher elevations, thicker oil). In other words, it should put the experimental design in a theoretical context (a hypothesis) and then validate the hypothesis with the experimental results obtained in the basin. Based on positive validations of model predictions against the test data, the models will be used to predict sensor performance with parameters beyond the test bounds.
2.3 Final Report
Final Report deliverables for the project will cover:
- Objective 1: Chapters summarising methodologies, sensor specifications and data sets. Discussion and results will focus on determining performance limits for each sensor/technology to detect crude oil on, encapsulated in, and under sea ice. Discuss how different sensor outputs can be combined to provide a more useful output to responders (thin vs. thick oil, oil fingerprinting etc.) - often referred to as data fusion.
- Objective 2: Chapters describing the theoretical models, validation results with test data and predictions of sensor data over a wider range of parameters. Modelling work be provided as full report (or as a stand-alone chapter in the final report). The implementation of the model, test runs and results are to be provided in "MATLAB and/or Mathematica” format.
- Objective 3: Recommendations on the most effective sensor packages to detect and map oil in different Arctic spill scenarios, based on the test data and modelling predictions. Scenarios will be selected and scoped in discussion with the JIP Technical Working Group. Recommendations need to be presented in an effective graphical format that provides clear guidance to responders and the agencies charged with making response decisions in an emergency.
3.0 Proposal
This RFP does not commit OGP to contract for any supply or service. Those responding are advised that OGP will not pay for any costs incurred in preparation of a response to this invitation. All correspondence and documentation associated with this invitation will be in English. Submissions and information will not be shared with other potential contractors.
Clarity in presentation is important so the reviewer can easily understand the objectives of the project, how they will be accomplished and what outcomes can be expected without having to contact the contractor for additional data or clarification. Tables, charts, photographs or other graphics are encouraged where their inclusion will provide a better understanding of the project problem statement, objectives or methodologies.
3.1 Proposal format
The proposal should include a table of contents with section numbering and titles that correspond below.
Section Number and Title General Section Description:
1.0 Executive Summary Stand-alone synopsis of the proposal.
2.0 Organisational Capabilities and Project Management Qualifications of contractor to conduct proposed research.
3.0 Problem Statement Research question and/or problem to be addressed.
4.0 Project Description Expanded narrative with contractors' interpretation of required processes and products.
5.0 Background Relevant findings from previous research.
6.0 Goals and Objectives Target goals and objectives.
7.0 Methodology Planned activities to achieve goals and objectives including identification of risks and risk mitigation strategies.
8.0 Deliverables Expected deliverables to be developed.
9.0 Schedule Chart showing milestones and timeline.
10.0 Staff Expertise of key personnel to be engaged.
11.0 Health, Safety, and Environment (HSE) Information should be provided on Health, Safety, and Environment (HSE) procedures as appropriate for the type of work to be performed.
12.0 Cost Proposal Breakdown of costs for each project milestone.
The following points provide additional guidance on the expected content and scope of selected sections.
Organisational and Project Management Capabilities
Provide information on your organisation describing its capabilities, project management processes and level of technical expertise in the subject area under investigation. The proposal should demonstrate the ability of the organisation to accomplish the project successfully by describing similar successful research projects using the same or similar facilities in the past. The use of subcontractors in specialised areas is encouraged to ensure the highest possible level of technical and operational experience is brought to bear on the project. This particularly applies to the relatively new and rapidly expanding area of under-ice surveillance with AUVs and airborne Frequency Modulated Continuous Wave (FMCW) Radar.
Schedule
Separate work activities into discrete elements where either project deliverables or key tasks are completed. Provide a chart which shows the project start at time zero and the running number of days as the project progresses.
Staff/Personnel
Identify the Principal Investigator (PI) for the project and provide information on his/her educational background, project management experience, practical or analytical work experience, scientific publications or other supporting information. All other support staff should be identified with similar background materials. Delineate the roles that support staff will play. Provide statements on the continuity of personnel affiliated with the project throughout its duration. The PI will be considered the key staff person for this project. OGP must be consulted before replacing the PI. Alternates should be identified in the proposal for the PI with similar work and publication experience.
4.0 Meetings
The contractor shall include a project initiation meeting, monthly progress reviews, and meetings prior to the preparation of draft final report. The project initiation meeting and a meeting prior to the preparation of the draft final report will be conducted face-to-face. Monthly progress review meetings will be conducted by teleconference with web presentations, as appropriate. The contractor shall prepare and send written records of all meetings conducted to Programme Manager.
5.0 Travel
The contractor shall list all proposed trips and the number of personnel involved.
6.0 Project Timing
Completion is targeted within nine months, including review time. Expect two revisions of the draft report before going final.
7.0 Deliverables
7.1 Monthly Progress Reviews
Provide monthly progress reviews. The review report should include a brief summary of preceding work and overall progress made against the schedule and any technical, schedule, or cost problems encountered. List significant meetings conducted, consultations, or other contacts made in connection with the contract.
7.2 Test Plan
Provide a project test plan, design, and schedule with full details on the process of sensor selection and acquisition, sensor mounting, and operation for extended periods at extreme temperatures in test basin. The test plan should use CRREL's in-house resources as much as possible, for example to cover the long-term maintenance of systems during continuous data acquisition.
7.3 Raw Data seta
The contractor must be diligent in archiving the raw data in as much detail as possible (so that it could be reprocessed if there was ever a need to do that). The delivered data must be compatible with normal commercial image processing and data analysis tools.
7.2 Final Report
The contractor will prepare a draft final and a final report. The contractor will need to coordinate their report and exchange necessary data with CRREL to enable an integrated product. Expect two revisions before completing the final. OGP will require twenty-one days to review each report. OGP will submit comments on the report to the contractor who will provide a final report that addresses all of OGP's comments prior to the contract end date.
8.0 Cost Proposal
The contractor must detail the time and costs that will be required to complete the project. For each key deliverable and/or task, list the number of hours that each individual on the project team will dedicate to the project. Hourly rates and total costs for reach individual must be provided for each key deliverable/task. Specify policies regarding subcontract or expense mark-ups. Expenses related to travel (if required) must be broken down to show the task item where the costs will be incurred. All costs are to be estimated in United States Dollars.
9.0 Evaluation criteria
The JIP will assess the submissions with regard to their technical approach and degree of innovation, the qualifications and capabilities of the company, project manager, principal investigators and key personnel, demonstrated contract performance, cost, and levels of outside support such as networks, partnerships and links to related research efforts. Information should be provided on Health, Safety and Environment (HSE) as appropriate for the type of work to be performed. Preference will be given to organisations that demonstrate an intent to use the available project support at CRREL and also to build upon the recommendations of the recently completed Arctic JIP State of Knowledge reports.
10.0 Responses

Provide all relevant information related to the proposal no later than 16th August 2013). Documents should be in ‘Word' and ‘pdf' formats and sent to . The proposal should provide contact information including: Name, mailing address, phone number(s), fax number, and e-mail of designated company point of contact.

OGP representatives may or may not choose to meet with the contractor as part of the selection process. Any discussions would only be for clarification of potential capability to meet the technical requirements of the scope of work.
11.0 Questions

Questions regarding this announcement shall be submitted by e-mail to OGP, to (). Questions should not contain proprietary or classified information. Responses to questions will be distributed to all potential contractors. OGP does not undertake to respond to questions received within five working days of the clo

(MT Ref:107040)
IV.5.5) Names of the selected members of the jury
1.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
23.7.2013