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CBC-0273-T-AD Leisure Management Services

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Central Bedfordshire Council
Priory House
Contact point(s): +44 3003005997
For the attention of: Procurement Team
SG17 5TQ Chicksands
Telephone: +44 3003008000
Fax: +44 3003008216

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
CBC-0273-T-AD Leisure Management Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Central Bedfordshire

NUTS code UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Central Bedfordshire Council is seeking an experienced and competent service provider or providers with a proven track record, wishing to be considered to tender for the provision of leisure management services in up to five centres across Central Bedfordshire. The facilities included within this contract are Saxon Pool and Leisure Centre - Biggleswade, Flitwick Leisure Centre, Sandy Sports and Community Centre and Houghton Regis Leisure Centre. The contract will include an option to re-open the swimming pool at Houghton Regis Leisure Centre which is currently closed, but this will be dependant on the costs submitted within bids. Within the length of the contract it is likely that Flitwick Leisure Centre will be rebuilt and the Council will include an opportunity for the contract to be varied through negotiation with the winning contractor to take account of the new facilities.
The appointed Contractor will be expected to deliver services that are equitable, sustainable and demonstrate a best value approach as defined by the Government. The Contractor will be required to demonstrate innovative ideas and how they will assist the Council with delivery of its Leisure Services to maximise its ability to contribute to the new Public Health agenda, and other corporate wide outcomes that the Council provides to its communities.
Early expressions of interest are encouraged via the Councils electronic tendering system In-tend.
A marketing/presentation event for service providers invited on to the tender short list will be held on Thursday 15 August 2013 (successful Contractors will be invited by phone and email). This will involve visits to all four sites included within the package.
The tender evaluation will be based on a combination of quality and financial return and tender documents providing further details will be released to short listed contractors week commencing 19 August 2013, allowing an 8 week period before tender submission. We expect to award the contract week commencing 16 December 2013.
The contract will be for 7 years with an option to extend, subject to both parties agreement, with various extensions for up to a further 7 years. The successful contractor will commence the contract from 1 April 2014. The Council considers that TUPE may apply to this contract. Within the Contract the Council will be including the option, to include during the contract term other community facilities where sporting activities take place, such as community halls and village halls.
Approximate Estimated Value of Contract
It is anticipated that the Council will receive a payment from the service provider(s).
Proposed Timescale
7 years with an option to extend for up to a further 7 years
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 168 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Leisure Management Services
1)Short description
Bidders are invited to tender for management of Leisure Centres in Central Bedfordshire
2)Common procurement vocabulary (CPV)


3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Bidders will be evaluated on financial and quality.
Minimum level(s) of standards possibly required: Bidders will be evaluated on financial and quality.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Bidders will be evaluated on financial and quality.
Minimum level(s) of standards possibly required:
Bidders will be evaluated on financial and quality.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.8.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: