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Design & Print Framework

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kingston upon Thames
Guildhall
Contact point(s): Commissioning & Procurement Team
For the attention of: Sarah Hadland
KT1 1EU Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085475184
E-mail:

Internet address(es):

General address of the contracting authority: www.kingston.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Design & Print Framework
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 9

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds four years: Lots 1 & 2 - 4 years
Lot 3 - 2 years, 8 months with optional extension of 1 year and 4 months

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 1 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Graphic design services. Advertising campaign services. Internet or intranet client application development services. Printing and related services. The Royal Borough of Kingston upon Thames invites tenders for the provision of design and print services.
The contract is comprised of three Lots:
Lot 1 - Digital Design (development of micro-sites and ongoing support, digital banner advertising, app development, social media and e-mail marketing campaigns and associated services)
Lot 2 - Design for Print (graphic design for print output, creative concept and brand development, creative page layout, typesetting and text layout)
Lot 3 - Print Services (printing of business cards, leaflets, publications, flyers, magazines, pamphlets, newsletters, posters, reports, pad sets, forms and envelopes and similar services; printing onto paper and card; finishing including perfect binding, saddle stitching, wire stitching, drilling, die cutting, folding, varnishing, laminating, trimming, creasing and perforation).
The Authority intends to establish a framework contract and intends to appoint three suppliers to each Lot of the framework.
The Authority reserves the right to appoint more than three suppliers to each Lot.
Tenderers may bid for more than one Lot.
The framework will operate on a direct award or mini-competition MEAT basis.
II.1.6)Common procurement vocabulary (CPV)

79822500, 79341400, 72421000, 79800000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 - Digital Design
Lot 2 - Design for Print
Lot 3 - Print Services
Estimated value excluding VAT:
Range: between 300 000 and 1 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Digital Design
1)Short description
Development of micro-sites and ongoing support, digital banner advertising, app development, social media and e-mail marketing campaigns and associated services.
2)Common procurement vocabulary (CPV)

72421000, 79341400

3)Quantity or scope
Three (3) organisations to be appointed to this Lot.
Work to be awarded on direct award or mini competition basis (MEAT must be proven)
Estimated value excluding VAT:
Range: between 50 000 and 700 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Design for Print
1)Short description
Graphic design for print output, creative concept and brand development, creative page layout, typesetting and text layout.
2)Common procurement vocabulary (CPV)

79822500

3)Quantity or scope
Three (3) organisations to be appointed to this Lot.
Work to be awarded on direct award or mini competition basis (MEAT must be proven)
Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Print Services
1)Short description
Printing of business cards, leaflets, publications, flyers, magazines, pamphlets, newsletters, posters, reports, pad sets, forms and envelopes and similar services; printing onto paper and card; finishing including perfect binding, saddle stitching, wire stitching, drilling, die cutting, folding, varnishing, laminating, trimming, creasing and perforation.
2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope
Three (3) organisations to be appointed to this Lot.
Work to be awarded on direct award or mini competition basis (MEAT must be proven)
Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots
There is an optional extension to this Lot, to be exercised at the authority's discretion, of up to an additional 16 months (taking the duration of the contract to 48 months)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details are provided in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details are provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Details are provided in the tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Details are provided in the tender documents.
Minimum level(s) of standards possibly required: Details are provided in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the tender documents.
Minimum level(s) of standards possibly required:
Details are provided in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price (for each Lot). Weighting 60

2. Quality (for each Lot - percentage weightings under each lot are a proportion of this 40%). Weighting 40

3. Lot 1 Quality (Method Statement Questions are titled MS1 Process - 30%; MS2 Accessibility - 20%; MS3 Experience & Resources - 20%; MS4 Added Value/Innovation - 30%). Weighting 40

4. Lot 2 Quality (Method Statement Questions are titled MS1 Process -50% ; MS2 Experience & Resources - 20%; MS3 Added Value/ Innovation - 20%). Weighting 40

5. Lot 3 Quality (Method Statement Questions are titled MS1 Process - 30% ; MS2 Experience & Resources -20% ; MS3 Added Value/Innovation - 35%; MS4 Environment - 15%). Weighting 40

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SB - COMS - DESIGN & PRINT 2013
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.6.2013 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 140 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 19.6.2013
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Communications representative
Commissioning & Procurement representative
Democratic Support representative

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=58022551

GO Reference: GO-2013426-PRO-4763115
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:
26.4.2013