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Core business systems - integrated solution.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sussex Police
Malling House, Church Lane
For the attention of: Gary Bailey
BN7 2DZ Lewes
UNITED KINGDOM
Telephone: +44 1273404121
E-mail:
Fax: +44 1273404266

Internet address(es):

General address of the contracting authority: www.sussex.police.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Core business systems - integrated solution.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Sussex, UK.

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000,00 and 4 000 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
Sussex Police are seeking an integrated core business solution including crime recording, crime investigation, custody, case preparation and intelligence.
This contract is primarily for use by Sussex Police but due to ongoing collaboration work there is also a need to make the solution available for use by Surrey Police.
II.1.6)Common procurement vocabulary (CPV)

48000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Sussex Police are seeking an integrated core business solution including crime recording, crime investigation, custody, case preparation and intelligence. The contract scope includes design, development, implementation and ongoing support / maintenance of the new solution, working in partnership with Sussex Police.
Estimated value excluding VAT:
Range: between 500 000 and 4 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The option to extend the agreement beyond 60 months to cover ongoing licensing, maintenance, support and upgrades.
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond and/or parent guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a tender is submitted on behalf of a group (more than 1) of contractors, such group shall assume legal form by incorporation, partnership, or otherwise as will enable them to contract as a single legal entity.
It will be necessary for the satisfactory performance of this contract for the group to state a single address to which the contracting authority can refer all matters relating to the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any suppliers who express their interest in bidding for the contract shall be required to register their interest on the Sussex Police e-tendering Portal and must complete a pre-qualification questionnaire in relation to the services. Tenderers who satisfy any of the criteria for rejection set out in Regulation 23, Public Contracts Regulations 2006 shall be treated as ineligible. Tenderers may be requested to provide such evidence as is reasonably necessary to allow Sussex Police to establish that the aforementioned criteria does not apply to them.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this tender:
1. Register your company on the eSourcing portal (this is only required once)

- Browse to the eSourcing Portal: https://sussexpolice.bravosolution.co.uk and click the link to register,

- Accept the terms and conditions and click 'Continue',
- Enter your correct business and user details,
- Note the username you chose and click 'Save' when complete,
- You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender
- Login to the portal with the username/password,
- Click the 'PQQs / ITTs Open To All Suppliers' link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
- Click on the relevant PQQ/ ITT to access the content,
- Click the 'Express Interest' button at the top of the page,
- This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box.
3. Responding to the tender
- Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining),
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The intention is to take approximately six suppliers to ITT stage, based on highest ranking. Responses will be scored in line with PQQ criteria set out in Schedule A. Maximum scores for each requirement are set out in the technical questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The intention is to take approximately six suppliers to ITT stage, based on highest ranking. Responses will be scored in line with PQQ criteria set out in Schedule A. Maximum scores for each requirement are set out in the technical questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Enforced change in strategy, unforeseen and outside of contracting authority's control, due to the mandated framework supplier declining the request to run a further competition. Existing system risks make this requirement urgent meaning normal OJEU timescales are impractical.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 16.7.2012 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.7.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
20.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Sussex Police Authority
Telephone: +44 8456070999
Internet address: www.sussex.police.uk

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Sussex Police Authority will incorporate a standstill period at the point information regarding the proposed award of contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI2005 No.5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the HIGH Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
29.6.2012