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Catering & Hospitality Services for Brighton's Cultural Quarter.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brighton & Hove City Council
Kings House Grand Avenue, Hove
Contact point(s): Helen Spiers
BN3 2SR Brighton
UNITED KINGDOM
Telephone: +44 1273294059
E-mail:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Catering & Hospitality Services for Brighton's Cultural Quarter.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: City of Brighton & Hove.

NUTS code UKJ21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Together, Brighton and Hove City Council (BHCC) and Brighton Dome and Festival Limited (BDFL) invite submissions from companies (including social enterprises), wishing to tender for commercial catering & hospitality services at multiple sites across the estates Royal Pavilion and Museums (RPM) & Brighton Dome. The proposal is for a concession agreement or agreements.
II.1.6)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000, 55330000, 55300000, 55000000, 55410000, 55400000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Together, Brighton and Hove City Council (BHCC) and Brighton Dome and Festival Limited (BDFL) invite submissions from companies (including social enterprises), wishing to tender for commercial catering & hospitality services at multiple sites across the estates Royal Pavilion and Museums (RPM) & Brighton Dome. The proposal is for a concession agreement or agreements.
Estimated value excluding VAT:
Range: between 1 500 000,00 and 11 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend for upto 24 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: LOT 1
1)Short description
All requirements across all venues.
2)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000, 55330000, 55300000, 55000000, 55410000, 55400000

3)Quantity or scope
All requirements across all venues.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: LOT 2
1)Short description
Royal Pavilion Tearoom & Hove Museum Tearoom (daytime catering).
2)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000, 55330000, 55300000, 55000000, 55410000, 55400000

3)Quantity or scope
Royal Pavilion Tearoom & Hove Museum Tearoom (daytime catering).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: LOT 3
1)Short description
Functions at BDFL & Royal Pavilion, Brighton Museum, Preston Manor.
2)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000, 55330000, 55300000, 55000000, 55410000, 55400000

3)Quantity or scope
Functions at BDFL & Royal Pavilion, Brighton Museum, Preston Manor.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: LOT 4
1)Short description
Brighton Gallery Café & Cart, Dome Foyer New Café, Pavilion Theatre Café - daytime & performance times.
2)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000, 55330000, 55300000, 55000000, 55410000, 55400000

3)Quantity or scope
Brighton Gallery Café & Cart, Dome Foyer New Café, Pavilion Theatre Café - daytime & performance times.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: LOT 5
1)Short description
Brighton Dome & Festival Performance Bars - performances and when required for functions.
2)Common procurement vocabulary (CPV)

55500000, 55520000, 55523000, 55330000, 55300000, 55000000, 55410000, 55400000

3)Quantity or scope
Brighton Dome & Festival Performance Bars - performances and when required for functions.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any deposits and bonds required by the Contracting Authority will be set out in the tenderdocuments.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of the main terms and conditions of financing and payment will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be asked tocomplete a pre-qualification questionnaire where all requirements will be detailed. Expressions of interest mustbe by completed pre qualification questionnaire - obtained from South East Business Portal.

https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants will be requiredto complete a pre-qualification questionnaire consistent with the provisions of Directive 2004/18/EC. Thequestionnaire is available from the South East Business Portal,

https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001.

Interested parties should register and then search for opportunities against Brighton and Hove City Council.Questionnaires must be returned to the correspondance address in Section 1, and must be returned in anunamrked envelope by the date stipulated in IV.3.4.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with the provisions ofDirective 2004/18/EC. The questionnaire is available from the South East Business Portal,

https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001.

Interested parties should register and then search for opportunities against Brighton and Hove City Council.Questionnaires must be returned to the correspondance address in Section 1, and must be returned in an unmarked envelope by the date stipulated in IV3.4.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 25
Objective criteria for choosing the limited number of candidates: As set out in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
1120
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
20.7.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
The Council confirms this requirement is a Part B service and is therefore outside the full ambit of the Public Contract Regulations. The Council is voluntarily advertising this Part B service in the Official Journal in keepingwith the spirit of the Public Procurement Regime. This notice is issued so as to increase competition and so that the procurement process is conducted in a fair and open manner. The submission of this notice is not an indication that the Council considers the contract to be a Part A service and accordingly the Council shall not be restricted to those Regulations which are exclusively applicable to Part A services. Tenderers should also note that TUPE will apply to this contract. Details will be made available at Invitation to Tender stage. The initial contract period is for 5 years with an option to extend for 24 months.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
29.6.2012