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Collection of household waste from approximately 55,000 properties; the collection of bulky waste upon request; the collection of clinical waste from approximately 70 customers; the collection of commercial waste from approximately 900 customers; the ...

Voluntary ex ante transparency notice

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Amber Valley Borough Council
Town Hall, Market Place, Ripley, Derbyshire
Contact point(s): Julian Townsend
For the attention of: Julian Townsend
DE5 3BT Ripley
UNITED KINGDOM
Telephone: +44 1773841316
E-mail:
Fax: +44 1773841616

Internet address(es):

General address of the contracting authority/entity: www.ambervalley.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Environment
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Waste and Recycling Collection Contract for the Borough of Amber Valley.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: The Borough of Amber Valley, Ripley, Derbyshire.

NUTS code UKF12

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Collection of household waste from approximately 55,000 properties; the collection of bulky waste upon request; the collection of clinical waste from approximately 70 customers; the collection of commercial waste from approximately 900 customers; the collection of recyclables through processes prescribed by the tenderer, including delivery to outlets and septic tank emptying services.
II.1.5)Common procurement vocabulary (CPV)

90511000, 90460000, 90511200, 90511400, 90524100

II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 42 000 000,00 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
Award of a contract without prior publication of a contract notice in the Official Journal of the European Union (in the cases listed in Section 2 of Annexes D1, D2 or D3 as appropriate)
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
Other justification for the award of the contract without prior publication of a contract notice in the OJEU
The contract falls outside the scope of application of the Directive

The Council awarded an eight year contract (commenced in June 2005) with a value of £22million to the winning bidder identified as a result of a restricted procedure carried out pursuant to OJEU Contract Notice 2004/S 134-114553 of 05/07/2004. That Contract Notice advertised a 7-year contract with the possibility to extend for a further 3 years. The Council proposes to extend that contract for a further 7 years to expire in June 2020 and also to vary the contract to replace source separation of recyclables with a co-mingled collection service and extend the existing limited garden waste collection service to one that is Borough-wide. The value of the contract over the extended period is set out above. The Council considers that these changes are not material for EU procurement law purposes and that the variation remains within the scope of the original OJEU advertisement and the contract awarded (and therefore no further Contract Notice in the OJEU is required to be issued) because: · The Council did not prescribe the method of collection as part of the original procurement specification and the Council is requiring the manner of service delivery to be updated as part continuous improvement in a long-term service contract. Bidders other than those initially admitted were therefore not precluded and the Council is not of the opinion that any additional bidders would have been attracted, or bids priced differently, on the basis of a 7-year extension rather than a 3-year extension. · The Council does not consider that the scope of the contract is being extended because the collection of household waste and recyclables from the kerbside of individual households was included within the general scope of the services in the original service specification. Garden waste is a type of household waste. · Although it bestows revenue income for an additional five years to Veolia, the economic balance of the contract is changed in favour of the Council in that the annual cost of the service is reduced immediately from £3.2million to £2.7million instead of waiting for the outcome of a procurement exercise in June 2013 and service improvements will be secured at almost £9.00 less per household than the initial contract. The extension and savings therefore represents value for money to the Council.

IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Financial. Weighting 50
2. Ability. Weighting 8
3. Service. Weighting 23
4. Technical. Weighting 5
5. Tech/Env. Weighting 5
6. Quality. Weighting 4
7. Policy. Weighting 4
8. Environmental. Weighting 1
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
CON/015
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2004/S 134-114553 of 5.7.2004

Section V: Award of contract

Lot title: Waste and Recycling Collection Contract.
V.1)Date of contract award decision:
28.3.2012
V.2)Information about offers
Number of offers received:2
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Veolia Environmental Services
Kingswood House, Kingswood Crescent Staffordshire
WS11 8JP Cannock
UNITED KINGDOM
E-mail:
Telephone: +44 2035672000
Internet address: www.veoliaenvironmentalservices.co.uk
Fax: +44 2035672001

V.4)Information on value of contract
Total final value of the contract
Value: 42 000 000,00 GBP
Excluding VAT
If annual or monthly value Number of years 15
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
II.2.1 and V.4 The total final value figure is in respect of the value of the proposed contract extension over the 7 year period.
IV.2.1 - These were the award criteria used during the original procurement exercise in response to the Contract Notice published in 2004.
V.1 - At its meeting on 28.3.2012 the Council resolved unanimously to support the principle of officers negotiating the extension of the existing waste and recycling collection contract with Veolia Environmental Services until June 2020 and report back to Full Council for its decision.
V.2 - This is the number of tenders received during the original procurement exercise in response to the Contract Notice published in 2004.
The Council was notified at the end of 2010 that the level of external grant it could receive in 2011/12 and 2012/13 would reduce, and since that time it has been seeking to achieve budget savings of £2million. In February 2012 it was advised that the revenue budget for 2012/13 would be reliant on the drawdown of reserves, which would not be sustainable beyond 2013/14. A re-balancing of revenue income and costs needs to take place and this includes securing reductions in the cost of existing contracts in advance of their termination dates. This proposed extension of contract could secure substantial savings during 2012/13, instead of waiting until the expiry date of June 2013.
Other significant reasons for this extension are that it would:
· address the key issues raised by residents during a recent consultation exercise, namely the ability to place recyclables in one container, have plastics collected at kerbside, and the option of a Borough-wide garden waste service, and address them earlier;
· increase the weight of dry recycling by over 1,250 tonnes per year;
· reduce the weight of residual waste collected to approximately 22,800 tonnes from its 2010/11 figure of 31,220 tonnes; and.
· increase the Council’s recycling and composting performance from 11,500 tonnes (26.9 %) to approximately 20,000 tonnes (47 %).
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Amber Valley Borough Council
Town Hall, Market Place, Ripley, Derbyshire
DE5 3BT Ripley
UNITED KINGDOM
E-mail:
Telephone: +44 1773841316
Internet address: www.ambervalley.gov.uk
Fax: +44 1773841616

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals In accordance with Regulation 47D to 47K of the Public Contracts Regulations 2006 (as amended).
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
7.6.2012