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Repair and Maintenance of M & E equipment.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwick District Council
Riverside House, Milverton Hill
CV32 5HZ Leamington Spa
UNITED KINGDOM
Telephone: +44 1926456201

Internet address(es):

Address of the buyer profile: www.warwickdc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Repair and Maintenance of M & E equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services

NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Repair and maintenance services. Lift-maintenance services. Lifts, skip hoists, hoists, escalators and moving walkways. Lifts. Goods lifts. Mechanical lifts. Burglar and fire alarms. Fire-alarm systems. Burglar-alarm systems. Alarm systems. Repair and maintenance services of electrical and mechanical building installations. Lightning arrestors. Lightning-protection equipment. Lightning-protection works. Windows, doors and related items. Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery. Heat-exchange units and machinery for liquefying air or other gases. Air-conditioning installations. Parts of air-conditioning machines. Repair and maintenance of plant. Repairs, service and maintenance for automatic doors, lifts, fire alarms, intruder alarms, AC ventilation, legionella and water management and lightning protection.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50750000, 42416000, 42416100, 42416120, 42416130, 31625000, 31625200, 31625300, 35121700, 50710000, 31216000, 31216100, 45312310, 44221000, 42510000, 42511000, 42512000, 42512500, 45259000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2018

Information about lots

Lot No: 1 Lot title: Service and maintenance of Automatic Doors
1)Short description
Planned service and reactive repair of WDC automatic door installations.
2)Common procurement vocabulary (CPV)

50000000, 50710000, 44221000

3)Quantity or scope
Estimated value excluding VAT: 10 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2018
5)Additional information about lots
Estimated value is the annual estimated value for this lot.
Lot No: 2 Lot title: Lift Service and Maintenance
1)Short description
Planned service and reactive repair of WDC lift installations.
2)Common procurement vocabulary (CPV)

42416000, 42416100, 42416120, 42416130, 50710000, 50750000, 50000000

3)Quantity or scope
Estimated value excluding VAT: 80 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2018
5)Additional information about lots
Estimated value, is the estimated annual value for this lot.
Lot No: 3 Lot title: Corporate Fire Alarm Maintenance
1)Short description
Planned service and reactive repair of automatic fire detection systems in WDC corporate stock.
2)Common procurement vocabulary (CPV)

50710000, 50000000, 31625000, 31625200, 35121700

3)Quantity or scope
Estimated value excluding VAT: 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2018
5)Additional information about lots
Estimated value, is the estimated annual value of this lot.
Lot No: 4 Lot title: Corporate Intruder Alarm Maintenance
1)Short description
Planned service and reactive repair intruder alarm systems in WDC corporate stock.
2)Common procurement vocabulary (CPV)

50710000, 50000000, 31625000, 31625300

3)Quantity or scope
Estimated value excluding VAT: 30 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2018
5)Additional information about lots
Estimated value, is the estimated annual value of this Lot.
Lot No: 5 Lot title: AC Ventilation
1)Short description
Planned maintenance and reactive repair of WDC owned AC and ventilation plant.
2)Common procurement vocabulary (CPV)

50710000, 50000000, 42510000, 42511000, 42512000, 42512500, 45259000

3)Quantity or scope
Estimated value excluding VAT: 30 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2018
5)Additional information about lots
Estimated value, is the estimated annual value of this lot.
Lot No: 6 Lot title: Legionella and Water Management
1)Short description
Delivery of an agreed programme of water quality management.
2)Common procurement vocabulary (CPV)

50710000, 50000000

3)Quantity or scope
Estimated value excluding VAT: 35 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2018
5)Additional information about lots
Estimated value, is the estimated annual value of this lot.
Lot No: 7 Lot title: Lightning Protection
1)Short description
Planned testing, maintenance and repairs of WDC lightning protection installations.
2)Common procurement vocabulary (CPV)

50710000, 50000000, 31216000, 31216100, 45312310

3)Quantity or scope
Estimated value excluding VAT: 4 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2013. Completion 31.3.2018
5)Additional information about lots
Estimated value is the estimated annual value of the lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.7.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
31.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: P88X5B58X7. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 9.7.2012 by 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email . GO Reference: GO-201261-PRO-3966597.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
1.6.2012