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West Sussex Local Involvement Network (LINk).

Voluntary ex ante transparency notice

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

West Sussex County Council
room 18, West Wing, County Hall
For the attention of: Kim Medhurst
PO19 1RG Chichester
Telephone: +44 1243382168

Internet address(es):

General address of the contracting authority/entity:

Address of the buyer profile:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
West Sussex Local Involvement Network (LINk).
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: West Sussex.

NUTS code UKJ24

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
West Sussex Local Involvement Network (LINk).
II.1.5)Common procurement vocabulary (CPV)

75200000, 75100000

II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 240 000,00 GBP

Section IV: Procedure

IV.1)Type of procedure
Award of a contract without prior publication of a contract notice in the Official Journal of the European Union (in the cases listed in Section 2 of Annexes D1, D2 or D3 as appropriate)
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The current contractual arrangement expires on 31.3.2012. By issuing a one year contract, to expire 31.3.2013 (with the caveat to extend further if absolutely necessary pending any further delay from the DH with the introduction of Healthwatch), WSCC would continue to work with a known, good quality service provider to ensure there is a smooth transition from the LINk to HealthWatch. Especially as the services delivered via the LINk will need to be scaled down through a transitional period as the new Healthwatch vehicle is mobilised.
Going to the market for a one year contract could mean a potential new provider would be appointed who would need time to set up and network before beginning gaining customer views of Health and Social Services. This would not be attractive or practical for either WSCC or any provider to take on.
Originally the White Paper proposed that from 2012 local HealthWatch would retain existing LINks’ responsibilities and have additional functions included. The responsibility of WSCC to commission support to the LINk during 2011/12, as set out in the 2007 Act, remains, therefore it is necessary for the LINk to continue and develop into Healthwatch for the revised date of April 2013.
The procurement process for a service provider(s) to deliver a Local Healthwatch for West Sussex with a view to complete the procurement and award a contract by October 2012. This will enable a minimum 6 month transition period to flex the requirements to meet our statutory duty for the LINk while mobilising the new service to meet the statutory duty for Healthwatch from 1.4.2013, if the current timetable is maintained by the DH.
The transition period will further benefit through close collaborative working with Help and Care, as a known provider to jointly develop and transition to HealthWatch.
The single tender approach would make savings through cost avoidance by not undertaking a full procurement for this one year transition period. Given the complexity of the issues surrounding this contract and the time required to bed in and become familiar with this contract and the agencies within West Sussex it is unlikely that full service would be experienced if there were to be a change in provider. This was experienced when the contract was initially set up.
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

Contract No: 2147 Lot title: West Sussex Local Involvement Network (LINk).
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Help and Care
The Pokesdown Centre, 896 Christchurch Road
BH7 6DL Pokesdown

V.4)Information on value of contract
Total final value of the contract
Value: 240 000,00 GBP
If annual or monthly value Number of years 1
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: