Dementia friendly communities project.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Hampshire County Council
Adult Services, 3rd Floor West E11 Court, The Castle
For the attention of: Angie Woods
SO23 8UQ Winchester
UNITED KINGDOM
Telephone: +44 1962847948
E-mail:
Internet address(es):
General address of the contracting authority: http://www.hants.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
The Castle Hampshire
Contact point(s): Hampshire County Council
For the attention of: Angie Woods
SO23 8QU Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire
Tenders or requests to participate must be sent to: Hampshire County Council
The Castle Hampshire
Contact point(s): Hampshire County Council
For the attention of: Dementia Friendly Communities Tender
SO23 8UQ Winchester
UNITED KINGDOM
Internet address: http://in-tendhost.co.uk/hampshire
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Dementia friendly communities project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Hampshire.
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Hampshire.
NUTS code UKJ33
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Hampshire County Council want to develop "Dementia Friendly Community" in Hampshire. A dementia friendly community is one in which it is possible for the greatest number of people to live a good life with dementia: where people with dementia are enabled to live as independently as possible and to continue to be part of their community, but at the same time are met with understanding and given support where necessary. Hampshire County Council is inviting expressions of interest from organisations that are able to undertake a project to bring about change to support people with dementia and their carers, to continue to live as "normal" a life as possible, and to stay connected to their communities for as long as they would like to. The project should deliver:
- Groups of empowered people with dementia and their carers who will have a voice and role developing services and support that enable them to "live well" with dementia,
- An engaged community enthusiastic about and supportive of people with dementia that promotes inclusivity in its universal services e.g. leisure centres, opticians, shops, restaurants, hairdressers.
The exercising of an option to extend this contract will be subject to further funding currently being sought from the European Interreg IVA France (channel) - England Programme.
- Groups of empowered people with dementia and their carers who will have a voice and role developing services and support that enable them to "live well" with dementia,
- An engaged community enthusiastic about and supportive of people with dementia that promotes inclusivity in its universal services e.g. leisure centres, opticians, shops, restaurants, hairdressers.
The exercising of an option to extend this contract will be subject to further funding currently being sought from the European Interreg IVA France (channel) - England Programme.
II.1.6)Common procurement vocabulary (CPV)
98000000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 170 000,00 and 380 000,00 GBP
Range: between 170 000,00 and 380 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: Contract of a 12 month duration with the option to extend the contract for a further period of up to 12 months. A 'set up period' of up to 3 months prior to service commencement is anticipated.
Description of these options: Contract of a 12 month duration with the option to extend the contract for a further period of up to 12 months. A 'set up period' of up to 3 months prior to service commencement is anticipated.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 15 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment in GBP. Terms of payment as set out in the conditions of contract included in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Where a consortium is interested in delivering this project, the group will be required to nominate a lead partner with whom the Service Purchasers can enter into a contract or form themselves into a single legal entity for the purpose of the contract before the contract is awarded.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Potential Providers must supply copies of their full report and audited accounts for the previous 2 financial years. If the most recent accounts submitted are for a financial year ending more than 10 months ago then Providers must also submit their most recent.
Set of management accounts. Where a Potential Provider has submitted accounts.
Information and been awarded a contract by Hampshire County Council within the last three months: the Potential Provider must submit the title of the contract awarded, the department with whom the contract has been entered in to and the estimated value.
Of the contract. Failure to provide the required accounts or contract information will result in the Potential Provider being excluded.
Minimum level(s) of standards possibly required: A copy of your audited accounts for the last 2 financial years; if you qualify for the small business exemption, a copy of your statutory accounts for your last 2 financial years; a statement of turnover, profit & loss account, balance sheet and a director's/managing.
Partners report (if available) for the most recent 2 years of trading; A statement of turnover, profit & loss account, balance sheet and a director's/managing partners report (if available) for the most recent year of trading; management accounts including a profit & loss account and balance sheet for the period of trading; a statement of your cash flow forecast, projected profit & loss account and balance sheet for the current year and a bank letter outlining the current cash and credit position; alternative means of demonstrating financial status if trading for less than one year (e.g. a copy of your business plan, cash flow forecast, details of your start up capital/loans or management accounts). To support the financial assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk.
Score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the PQQ. The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 - fail.
Score of between 26 and 49 - pass - subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these is unable to be provided, this will result in a "Fail.” Please note: a.
Financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 50 and over - pass.
Further details are contained in the tender documentation.
Insurances - it is important you check with your insurance company that your organisation is able to obtain the levels of insurance required. Evidence of this may be requested at any point during the procurement process and prior to contract award.
The Service purchasers will require the Service Provider to have the following levels of cover as a minimum:
Employer's liability insurance - 10 000 000 GBP.
Public liability insurance - 10 000 000 GBP.
Professional indemnity insurance - 250 000 GBP.
Set of management accounts. Where a Potential Provider has submitted accounts.
Information and been awarded a contract by Hampshire County Council within the last three months: the Potential Provider must submit the title of the contract awarded, the department with whom the contract has been entered in to and the estimated value.
Of the contract. Failure to provide the required accounts or contract information will result in the Potential Provider being excluded.
Minimum level(s) of standards possibly required: A copy of your audited accounts for the last 2 financial years; if you qualify for the small business exemption, a copy of your statutory accounts for your last 2 financial years; a statement of turnover, profit & loss account, balance sheet and a director's/managing.
Partners report (if available) for the most recent 2 years of trading; A statement of turnover, profit & loss account, balance sheet and a director's/managing partners report (if available) for the most recent year of trading; management accounts including a profit & loss account and balance sheet for the period of trading; a statement of your cash flow forecast, projected profit & loss account and balance sheet for the current year and a bank letter outlining the current cash and credit position; alternative means of demonstrating financial status if trading for less than one year (e.g. a copy of your business plan, cash flow forecast, details of your start up capital/loans or management accounts). To support the financial assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk.
Score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the PQQ. The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 - fail.
Score of between 26 and 49 - pass - subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these is unable to be provided, this will result in a "Fail.” Please note: a.
Financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 50 and over - pass.
Further details are contained in the tender documentation.
Insurances - it is important you check with your insurance company that your organisation is able to obtain the levels of insurance required. Evidence of this may be requested at any point during the procurement process and prior to contract award.
The Service purchasers will require the Service Provider to have the following levels of cover as a minimum:
Employer's liability insurance - 10 000 000 GBP.
Public liability insurance - 10 000 000 GBP.
Professional indemnity insurance - 250 000 GBP.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The Potential Provider will be required to provide information on the following:
- Quality monitoring,
- Safeguarding policy and training,
- Health and safety policy and training,
- Equal opportunities policy.
The Potential Provider will be asked to provide information on experience regarding the provision of similar type services.
Minimum level(s) of standards possibly required:
Potential Providers who declare any of the following will be excluded:
- That the protential provider does not have an Equal Opportunities Policy,
- That the Potential Provider does not have a Health and Safety Policy or that the Potential Provider has been subject to any infringements, notices or other actions by the Health and Safety Executive and has failed to provide details of any remedial steps taken accordingly,
- That the Potential Provider does not have a Safeguarding Policy.
The Potential Provider will be required to provide information on the following:
- Quality monitoring,
- Safeguarding policy and training,
- Health and safety policy and training,
- Equal opportunities policy.
The Potential Provider will be asked to provide information on experience regarding the provision of similar type services.
Minimum level(s) of standards possibly required:
Potential Providers who declare any of the following will be excluded:
- That the protential provider does not have an Equal Opportunities Policy,
- That the Potential Provider does not have a Health and Safety Policy or that the Potential Provider has been subject to any infringements, notices or other actions by the Health and Safety Executive and has failed to provide details of any remedial steps taken accordingly,
- That the Potential Provider does not have a Safeguarding Policy.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ASD00012
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
2.7.2012 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The exercising of an option to extend this contract will be subject to further funding from the European Interreg IVA France (Channel) - English programme, currently being sought but not yet confirmed.
Reference to project(s) and/or programme(s): The exercising of an option to extend this contract will be subject to further funding from the European Interreg IVA France (Channel) - English programme, currently being sought but not yet confirmed.
VI.3)Additional information
This service shall be tendered by electronic means on Hampshire County Council's tendering opportunities potal at https://in-tendorganiser.co.uk/hanmpshire. Registration and use of the web site is free of charge but potential providers must register in order to access information and documents. Once in the web site, click on 'current tenders' and then on 'new tender details' for this contract for further information. If you wish to express interest please click on 'express interest' and if you have not previously done so, register your company. The e-mail address should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this e-mail address. How to submit a tender using the In-tend web site: log in to the In-tend web site, go to 'my tenders', click on 'view tender details' button of this project scroll down the page to where it says 'invitation to tender' in the first column and click on the 'View Documents' button, one of the documents will say 'my documents for return'. Download the documents as required. When you have completed your tender, upload the documents back on to the web site and submit your tender. If successfully uploaded, the system will issue a confirmation e-mail.
Documents must be uploaded using Word/Excel or PDF format.VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Hampshire County Council
Adult Services, 3rd Floor West, E11 Court, The Castle
SO23 8UQ Winchester
UNITED KINGDOM
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.5.2012