Provision of Catering Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Cottenham Village College
High Street, Cottenham
Contact point(s): The Litmus Partnership Limited
CB24 8UA Cambridge
UNITED KINGDOM
Telephone: +44 1276-673880
E-mail:
Internet address(es):
General address of the contracting authority: http://www.cvcweb.net
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Catering Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Cottenham Village College.
Cottenham.
Cambridge.
UNITED KINGDOM.
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Cottenham Village College.
Cottenham.
Cambridge.
UNITED KINGDOM.
NUTS code UKH12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Cottenham Academy is a federation of 2 schools, Cottenham Village College and The Centre School.
The Village College (CVC) has approximately 840 students on roll, of whom approximately 30 are post-16 students.
The Centre School is a special school for students who have behavioural and emotional issues which mean that they cannot manage in mainstream education.
The catering provision for the Centre School is for 55 students and staff this is prepared in the main school kitchen and delivered to the Centre School by 11am daily, unless otherwise stated, at a cost of GBP 2,10p per head (to include a main meal and desert).
The catering service for Cottenham Village College students is provided at break time (20 minutes) and lunchtime (40 minutes). There has recently been a short term trail of a breakfast service before school.
Staff may, of course, buy food at these times, but there is also an "all-day” service in the staffroom, at present.
In addition to the above, there is also catering for college events and the potential for catering for some lettings, if so desired.
The annual turnover of the catering service at present is 172 891 GBP. It is believed that this could increase substantially if a cashless system was put in place.
Our key purposes in going through this process are to ensure that:
- our students, staff and guests/visitors are able to enjoy the best food possible within the price structure,
- the dining environments are of the highest possible standard given the facilities and funding available,
- the speed of service minimises queuing,
- the financial outcomes are as beneficial as possible.
Please note that this notice covers a part B service and its inclusion using the Restricted procedure is voluntary.
The Village College (CVC) has approximately 840 students on roll, of whom approximately 30 are post-16 students.
The Centre School is a special school for students who have behavioural and emotional issues which mean that they cannot manage in mainstream education.
The catering provision for the Centre School is for 55 students and staff this is prepared in the main school kitchen and delivered to the Centre School by 11am daily, unless otherwise stated, at a cost of GBP 2,10p per head (to include a main meal and desert).
The catering service for Cottenham Village College students is provided at break time (20 minutes) and lunchtime (40 minutes). There has recently been a short term trail of a breakfast service before school.
Staff may, of course, buy food at these times, but there is also an "all-day” service in the staffroom, at present.
In addition to the above, there is also catering for college events and the potential for catering for some lettings, if so desired.
The annual turnover of the catering service at present is 172 891 GBP. It is believed that this could increase substantially if a cashless system was put in place.
Our key purposes in going through this process are to ensure that:
- our students, staff and guests/visitors are able to enjoy the best food possible within the price structure,
- the dining environments are of the highest possible standard given the facilities and funding available,
- the speed of service minimises queuing,
- the financial outcomes are as beneficial as possible.
Please note that this notice covers a part B service and its inclusion using the Restricted procedure is voluntary.
II.1.6)Common procurement vocabulary (CPV)
55524000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Please note that this notice covers a part B service and its inclusion using the Restricted procedure is voluntary.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Conviction of criminal offences - questions are stated in the Pre-Qualification Questionnaire.
Business Probity - questions are stated in the Pre-Qualification Questionnaire.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Conviction of criminal offences - questions are stated in the Pre-Qualification Questionnaire.
Business Probity - questions are stated in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing - Tenderers are required to have a minimum annual turnover of 1 000 000 GBP (one million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required: Economic and financial standing - Tenderers are required to have a minimum annual turnover of 1 000 000 GBP (one million pounds sterling).
Suppliers must be financially fluid and currently trading.
They must not be recorded at Companies House as having any negative action / event (dissolved, removed, in liquidation, etc) that calls into question their financial / corporate standing. Such action / event will be deemed to be a failure to meet minimum standards of economic and financial standing. Additionally, suppliers must provide suitable evidence in the form of the last full year of accounts (audited and accompanied by auditors’ confirmation where they are above the statutory threshold for providing audited accounts, or certified by their bank if they are below the statutory audit threshold). Non provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
If a business has been recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 (three) months prior to the application must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the bidder.
Where information is available to the contracting authority that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence, will be deemed to be a failure to meet minimum standards of economic and financial standing.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health & Safety Policy - Tenderers shall have a robust Health & Safety Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover - 5 000 000 GBP (five million pounds sterling).
Employers Liability Cover - 5 000 000 GBP (five million pounds sterling).
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.
Tenderers will be required to complete and submit a pre-qualification questionnaire and associated documentation to The Litmus Partnership Limited website.
Minimum standards for participation are stated in the Pre-Qualification Questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in this process.
Minimum level(s) of standards possibly required:
Health & Safety Policy - Tenderers shall have a robust Health & Safety Policy endorsed by the Company Director(s).
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover - 5 000 000 GBP (five million pounds sterling).
Employers Liability Cover - 5 000 000 GBP (five million pounds sterling).
Other questions as indicated in the Pre-Qualification Questionnaire shall be assessed and scored on a points basis.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 10
Objective criteria for choosing the limited number of candidates: A minimum of 4 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 4 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 4 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
Objective criteria for choosing the limited number of candidates: A minimum of 4 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 4 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 4 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
25.5.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
1.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
Interest in the pre-qualification process should be expressed via email only to , clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The closing date for receipt of the Pre-Qualification Questionnaire is 25.5.2012 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to , by the above closing date and time. Policy documents (where indicated in the Pre-Qualification Questionnaire) shall be uploaded to The Litmus Partnership Limited pre-qualification website prior to this closing date and time.
It will be the Tenderer’s responsibility to obtain any necessary documents and access to The Litmus Partnership pre-qualification website in order to submit a response by the closing date and time.The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.5.2012