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Going Global 2013 - AV, PR, Events.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

British Council
10 Spring Gardens
For the attention of: Eleanor Bull, Brian D'Mello
SW1A 2BN London
UNITED KINGDOM
E-mail:

Internet address(es):

General address of the contracting authority: www.britishcouncil.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Other: Registered Charity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Going Global 2013 - AV, PR, Events.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Arab Emirates.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Going Global 2013: the international education conference.
Going Global is an international education conference, providing a global forum for exploring the latest developments and issues in international education. It attracts over 1 000 policy makers and practitioners from 80 countries to discuss education around the world.
The event takes place annually. This year the event takes place at the Dubai World Trade Centre. It is the first time the event has taken place in the UAE.
It is a 2.5 day event, comprising of:
- an opening and closing plenary presentation for approx 1 000 delegates,
- a series of mini-plenary presentations for up to 300 delegates,
- a series of parallel sessions and workshops for up to 100 delegates,
- poster presentations,
- an exhibition of approx 40 stands which takes place throughout the event.
The event takes place 11.3.-13.3.2013.
There is a welcome reception at a separate venue on the evening of 11 March which could be added to this brief.

For further information see http://ihe.britishcouncil.org/going-global.

Flickr http://www.flickr.com/photos/going-global/.

Requirement.
The British Council has hired the DWTC to host the next Going Global conference.
The British Council is looking for both.
Creative and PR.
Events production company.
Audio and Visual Services and staging.
This tender will be for three lots.
Lot 1 - PR and Creative Agency.
Lot 2 - Events and Production services.
Lot 3 - Audio Visual services.
II.1.6)Common procurement vocabulary (CPV)

79416000, 32321200, 79950000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Creative and PR
1)Short description
We are looking for a local creative Agency /PR company to help us take the conference to a new audience. This will be the first time we have organised such the event in the Middle East. We would like creative communications and PR solutions and media relations support in order to ensure the conference meets the needs.
2)Common procurement vocabulary (CPV)

79416000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Events and production services
1)Short description
The Events Production company would be required to manage the production of the conference in association with the British Council. The Events Production Company would be responsible for building the space to reflect the conference requirements. The British Council has hired a raw space to use as a multi-purpose space for all activity that takes place outside formal sessions. The multi-purpose space would need to hold:
- an exhibition (approx 40 x stands),
- refreshments and catering area,
- registration area,
- poster exhibition,
- cloakroom for luggage,
- networking zones,
- working space with wifi.
The Production Company is required to design and build the spaces to host such a conference.
2)Common procurement vocabulary (CPV)

79950000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Audio Visual services
1)Short description
Audio Visual services are required throughout the conference. The conference includes: Plenary Theatre, Workshop spaces and Parallel session rooms. The plenary sessions include presentations and videos. The Parallel sessions and Workshops also include presentations and we audio record the sessions to publish them on our website.
2)Common procurement vocabulary (CPV)

32321200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but each supplier will be required to become jointly and severably responsible for the contract before acceptance.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Contractors will be required to register with https://in-tendhost.co.uk/britishcouncil to take part in the tender process.

Once registered, contractors must re-enter the site, go to their tenders and download the relevant pre-qualification questionnaire, complete it and upload it. Instructions can be downloaded from https://in-tendhost.co.uk/britishcouncil.

Means of proof required. These conditions are outlined in the pre-qualification questionnaire. All completed pre-qualification questionnaires should be submitted to the relevant section on https://in-tendhost.co.uk/britishcouncil.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Means of proof required. These conditions are outlined in the pre-qualification questionnaire. All completed pre-qualification questionnaires should be submitted to the relevant section on https://in-tendhost.co.uk/britishcouncil.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Means of proof required. These conditions are outlined in the pre-qualification questionnaire. All completed pre-qualification questionnaires should be submitted to the relevant section on https://in-tendhost.co.uk/britishcouncil.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Going Global 2012/UAE/02
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.6.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.5.2012