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SIP trunk solution & maintenance.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Borough of Poole
ICT & Business Support, Borough of Poole, Civic Centre
For the attention of: Mr Luke Roberts
BH15 2RU Poole
UNITED KINGDOM
E-mail:

Internet address(es):

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: The Borough and County of the Town of Poole
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Borough and County of the Town of Poole
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: The Borough and County of the Town of Poole
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
SIP trunk solution & maintenance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: The conurbation of Poole including the surrounding areas as required. The contract is open for use by The Borough of Poole and Poole Housing Partnership (ALMO).

NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Borough of Poole is leading on the procurement for the supply of SIP trunk solution and maintenance which must be able to be integrated with an Alcatel Lucent Omni PCX Enterprise IP telephone switch.
II.1.6)Common procurement vocabulary (CPV)

45314200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract covers the Supply of a SIP trunk solution and maintenance and the solution needs to ensure it can meet changing requirements during the contract lifespan.
The contract will run between September 2012 to August 2015, with the option to extend in one year increments up to 2 years.
The contract value is estimated at 175 000 GBP over 3 years.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per detailed in the final contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per detailed in the ITT and final contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As specified in PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As specified in the PQQ and ITT.
Minimum level(s) of standards possibly required: The supplier MUST demonstrate a successful track record when integrating their solution with an Alcatel Lucent Omni PCX Enterprise IP telephone switch.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified in the PQQ and ITT.
Minimum level(s) of standards possibly required:
As specified in the PQQ and ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As specified in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
6.6.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years
VI.2)Information about European Union funds
VI.3)Additional information

The Borough of Poole has adopted a web-based electronic supplier and contract management system to manage all our quote and tendering processes. The e-Sourcing system we use is called ProContract. Electronic sourcing automates the end to end procurement cycle including supplier, tender and contract management. It’s web-based and it’s paperless sourcing. All interaction with the Council in respect of this requirement will be conducted through ProContract via the www.supplyingthesouthwest.org.uk procurement portal. You must register yourselves onto the portal with Poole and express an interest in this contract before you will be sent a copy of the PQQ documentation.

Advice can be obtained during the process by asking questions via the ProContract system.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: After a decision on award has been made the Borough of Poole will as soon as possible inform the tenderers and candidates of its decision and include in this notice the criteria for the award and the reasons for the decision including the name, score, characteristics and (unless the recipient is a candidate) the relative advantages of the successful tenderer and the score of the recipient of the notice plus any other required information. Unless there is any contingency to account for there will normally be a minimum 10 calendar day standstill period.
Unless the information has already been given in the standstill letter or there are legal grounds to withhold information the Borough will supply to any unsuccessful economic operator the reasons why it was unsuccessful and the information described in the previous paragraph within 15 days of a request in writing. Such additional information should be required from the address at i.1 above.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for economic operators who consider the Borough has breached its duties to take action in the High Court. Any such action must be brought promptly (generally within 3 months) from the date when the grounds for starting the proceedings first arose. Economic Operators are advised to take legal or other relevant professional advice when considering a legal challenge as the Regulations contain various time limits for starting proceedings. Where a contract has not been entered into and a breach is found to have taken place the Court may make an interim order or order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into and the grounds for such an order are made out the Court may make a declaration of ineffectiveness, must impose penalties and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
1.5.2012