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Taxi and Minibus Services Framework.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Borough of Poole
Financial Services, Borough of Poole, Civic Centre
Contact point(s): Mr Jamie Fry
For the attention of: Mr Jamie Fry
BH15 2RU Poole
UNITED KINGDOM
Telephone: +44 1202261237
E-mail:

Internet address(es):

General address of the contracting authority: www.boroughofpoole.com

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: The Borough of Poole
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Borough of Poole
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: The Borough of Poole
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Taxi and Minibus Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: The conurbations of Poole and Bournemouth including the surroundings areas as required.
The Framework is open for use by The Borough of Poole, Poole Housing Partnership (ALMO), Bournemouth Borough Council, Mouchel (those services outsourced by Bournemouth), all Poole and Bournemouth Schools.

NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 37

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 8 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
This is a joint Framework between The Borough of Poole and Bournemouth Borough Council. The Borough of Poole is leading on the procurement process.
The framework is divided into 3 lots.
Lot 1 - Provision of Taxis, Private Hire Vehicles or Social Cars Lot 2 - Minibuses for Home to School, Special Educational Needs, Social Care.
Lot 3 - Council Ad-Hoc journeys.
II.1.6)Common procurement vocabulary (CPV)

60170000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract covers 3 Lots as follows;
Lot 1 - Provision of Minibuses 9-16 passenger seats (including minibuses with adaptations for the transportation of passengers travelling in wheelchairs).
Lot 2 - Provision of Taxis, Private Hire Vehicles or Social Cars of up to 8 passenger seats (including vehicles manufactured or adapted for the transportation of passengers travelling in wheelchairs).
Lot 3 - Provision of ‘Ad Hoc Provision’ of Taxis and Private Hire Vehicles for up to 8 passengers. ‘Ad Hoc Provision’ will include short notice and one-off bookings.
You will be firstly evaluated against criteria to make it onto the framework agreement. Suppliers may choose to offer to supply services under Lot one, two, or all three Lots. Following this initial evaluation phase, further competitions between suppliers on the framework agreement will take place to establish initial individual route prices under Lot 1 and 2. We will issue direct awards for Lot 3 at the outset.
The contracts will run between September 2012 and July 2016. Based on historical data, the total, estimated spend for the contract is 8 000 000 GBP. The spend is equally spread between both Councils over the life of the contract (4 000 000 GBP/4 000 000 GBP), however individual routes and call-offs between the 3 lots will vary between the two Councils.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Minibuses
1)Short description
Provision of Minibuses 9-16 passenger seats (including minibuses with adaptations for the transportation of passengers travelling in wheelchairs).
2)Common procurement vocabulary (CPV)

60170000

3)Quantity or scope
The maximum number of operators that will be admitted to join Lot 1 is between 10 and 15.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Tenders will be evaluated on the basis of selection criteria and quality only at this stage. Price will be established at the further competition stage.
Lot No: 2 Lot title: Taxis
1)Short description
Provision of Taxis, Private Hire Vehicles or Social Cars of up to 8 passenger seats (including vehicles manufactured or adapted for the transportation of passengers travelling in wheelchairs).
2)Common procurement vocabulary (CPV)

60170000

3)Quantity or scope
The maximum number of operators that will be admitted to join Lot 2 is between 15 and 20.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Tenders will be evaluated on the basis of selection criteria and quality only at this stage. Price will be established at the further competition stage.
Lot No: 3 Lot title: Ad-hoc Taxis
1)Short description
Provision of ‘Ad Hoc Provision’ of Taxis and Private Hire Vehicles for up to 8 passengers. ‘Ad Hoc Provision’ will include short notice and one-off bookings.
2)Common procurement vocabulary (CPV)

60170000

3)Quantity or scope
A direct award for Lot 3 under the framework will be made to two companies, one for Poole and one for Bournemouth.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Tenders will be evaluated on the basis of selection criteria, quality and price.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation to Tender that contains the Framework Agreement and the Service Conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As specified in the Invitation to Tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As specified in the Invitation to Tender.
Minimum level(s) of standards possibly required: As specified in the Invitation to Tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
Information and formalities necessary for evaluating if requirements are met:
As specified in the Invitation to Tender.
Minimum level(s) of standards possibly required:
As specified in the Invitation to Tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.5.2012 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 2.5.2012 - 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Committee Officers will open an electronic vault after closing date and time.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Borough of Poole has adopted a web-based electronic supplier and contract management system to manage all our quote and tendering processes. The eSourcing system we use is called ProContract. Electronic sourcing automates the end-to-end procurement cycle including supplier, tender and contract management. It’s web-based and it’s paperless sourcing. All interaction with both Councils in respect of this requirement will be conducted through ProContract via the www.supplyingthesouthwest.org.uk procurement portal.

This procurement is a joint collaboration with Bournemouth Borough Council.
You must register yourselves onto the portal with Poole and express an interest in this contract before you will be sent a copy of the ITT documentation.
We are actively seeking to encourage smaller suppliers to take part in this process to compete for one or more of the routes. Advice can be obtained during the process by asking questions via the ProContract system.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: After a decision on award has been made the Borough of Poole will as soon as possible inform the tenderers and candidates of its decision and include in this notice the criteria for the award and the reasons for the decision including the name, score, characteristics and (unless the recipient is a candidate) the relative advantages of the successful tenderer and the score of the recipient of the notice plus any other required information. Unless there is any contingency to account for there will normally be a minimum 10 calendar day standstill period.
Unless the information has already been given in the standstill letter or there are legal grounds to withhold information the Borough will supply to any unsuccessful economic operator the reasons why it was unsuccessful and the information described in the previous paragraph within 15 days of a request in writing. Such additional information should be required from the address at I.1 above.
The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for economic operators who consider the Borough has breached its duties to take action in the High Court. Any such action must be brought promptly (generally within 3 months) from the date when the grounds for starting the proceedings first arose. Economic Operators are advised to take legal or other relevant professional advice when considering a legal challenge as the Regulations contain various time limits for starting proceedings. Where a contract has not been entered into and a breach is found to have taken place the Court may make an interim order or order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into and the grounds for such an order are made out the Court may make a declaration of ineffectiveness, must impose penalties and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
27.3.2012