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University Hospital Southampton NHS Foundation Trust is looking to source one provider for the provision of payroll and pensions services.

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University Hospital Southampton NHS Foundation Trust
Graham Road
Southampton
SO14 0YG
United Kingdom
Contact person: Georgina Clark
Telephone: +44 2380825340
E-mail:
NUTS code: UK

Internet address(es):

Main address: www.uhs.nhs.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Payroll-management-services./86Z45B43Q4
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Payroll Services.

Reference number: UHS12015
II.1.2)Main CPV code
79211110
II.1.3)Type of contract
Services
II.1.4)Short description:

University Hospital Southampton NHS Foundation Trust is looking to source one provider for the provision of payroll and pensions services.

II.1.5)Estimated total value
Value excluding VAT: 400 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKJ32
Main site or place of performance:

Southampton.

II.2.4)Description of the procurement:

University Hospital Southampton NHS Foundation Trust is looking to formally procure the provision of payroll and pensions services.

The trust uses ESR (Electronic Staff Records) an oracle HRM and payroll system, and has also fully rolled an e-rostering systems, capturing additional staff payments and claims for payroll processing, including expenses via an interface into ESR.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 400 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial award for three (3) years with the potential for a further 2 x 24 months extension.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged minimum number: 2
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 02/10/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Payroll-management-services./86Z45B43Q4

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/86Z45B43Q4

GO Reference: GO-2017818-PRO-10860436.

VI.4)Procedures for review
VI.4.1)Review body
University Hospital Southampton NHS Foundation Trust
Graham Road
Southampton
SO14 0YG
United Kingdom
Telephone: +44 2380825340
E-mail:

Internet address:www.uhs.nhs.uk

VI.4.2)Body responsible for mediation procedures
University Hospital Southampton NHS Foundation Trust
Graham Road
Southampton
SO14 0YG
United Kingdom
Telephone: +44 2380825340
E-mail:

Internet address:www.uhs.nhs.uk

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/08/2017