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West Hertfordshire Hospitals NHS Trust is looking to replace the West Herts NHS Trust Cancer Information System. The system must enable compliance with the data collection, reporting and submission requirements for all aspects of ...

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Hertfordshire Hospitals NHS Trust
Vicarage Road
WD18 0HB
United Kingdom
Contact person: Mr David Beaven
Telephone: +44 1707356176
NUTS code: UKH23

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity

Section II: Object

II.1)Scope of the procurement

WHHT - Cancer Information System.

Reference number: DN285454
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

West Hertfordshire Hospitals NHS Trust is looking to replace the West Herts NHS Trust Cancer Information System.

The system must enable compliance with the data collection, reporting and submission requirements for all aspects of cancer information including, but not limited to, national cancer audits, Cancer Waiting Times and COSD. This system must also support real time and complete monitoring and tracking of patients in MDT meetings.

The system must enable the production of outcome reports in a format that can be shared with clinical colleagues including to the referrer as appropriate.

The system must be capable of interfacing with internal systems including the patient administration system and sharing documents with the Trust's clinical portal’.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKH
II.2.4)Description of the procurement:

The system being procured must have the requisite functionality and ability to ensure continuous and real time recording of patient level activity to support:

National Cancer Waiting Times performance monitoring

Individualised Patient tracking via a cancer PTL

Local and National Audit compliance monitoring including COSD and CWT

Provide clinical outcome documentation:

MDT outcomes

GP notifications

Support for MDTs and ADMs in monitoring and improving cancer pathways in line with Best Practice and local business needs

Support for consultants in providing information to support clinical practice and revalidation

Providing supporting evidence to demonstrate compliance with Quality Surveillance (formally Peer review) standards.

West Hertfordshire Hospitals NHS Trust provides hospital services to 550 000 people living in Hertfordshire and north London. We are one of the largest employers locally, with approximately 4,400 staff and 446 volunteers. We run services across three sites at Watford, St Albans and Hemel Hempstead (source Trust Operational Plan 2016/17). The Trust sees approximately 16,500 patients via dedicated two week wait pathways and approximately 2 500 patients per year with a diagnosis of cancer.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Extension of 1 + 1 years.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

As per the procurement documents issued.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 31/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
High Court of Justice
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: