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The provision of a full Planned Preventative Maintenance service, repairs and occasional supply of gymnasium equipment to the MOPAC estate. The Estate covers 32 boroughs within the Greater London area, and a number of other locations on the ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Metropolitan Police Service
n/a
Empress State Building, Lillie Road, Earls Court, Greater London
London
SW6 1TR
United Kingdom
Contact person: Nathan Fox
Telephone: +44 1372863451
E-mail:
NUTS code: UKI

Internet address(es):

Main address: https://www.london.gov.uk/what-we-do/mayors-office-policing-and-crime-mopac

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/40396

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=21053&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=21053&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Framework For The Provision Of Inspection And Maintenance Service And The Occasional Supply Of Gym Equipment.

Reference number: SS3/17/108
II.1.2)Main CPV code
37420000
II.1.3)Type of contract
Services
II.1.4)Short description:

The provision of a full Planned Preventative Maintenance service, repairs and occasional supply of gymnasium equipment to the MOPAC estate. The Estate covers 32 boroughs within the Greater London area, and a number of other locations on the outskirts.

The Supplier shall:

- Carry out Planned Maintenance (including annual inspections),

- Carry out Planned Maintenance remedial works,

- Carry out Reactive/Corrective Maintenance.

This Framework is open for use by the following organisations:

Mayor's Office for Policing and Crime/ Metropolitan Police Service:

- Transport for London,

- London Fire and Emergency Planning Association,

- Royal Parks,

- City of London Corporation,

- London Ambulance Service.

The MOPAC/MPS intend to enter into a 48 month framework agreement and either a 36 or 60 month call off contract, commencing April 2018, with unilateral options for the MOPAC/MPS to extend for no more than 12 or 12 months respectively (for a maximum contract duration of 84 months).

II.1.5)Estimated total value
Value excluding VAT: 4 830 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
37400000
37416000
37440000
37442000
37442100
37442200
37442300
37442310
37442320
37442400
37442500
37442700
37442900
37480000
II.2.3)Place of performance
NUTS code: UKI
NUTS code: UK
Main site or place of performance:

London and Greater London.

II.2.4)Description of the procurement:

The provision of a full Planned Preventative Maintenance service, repairs and occasional supply of gymnasium equipment to the MOPAC estate. The Estate covers 32 boroughs within the Greater London area, and a number of other locations on the outskirts.

The Supplier shall:

- Carry out Planned Maintenance (including annual inspections),

- Carry out Planned Maintenance remedial works,

- Carry out Reactive/Corrective Maintenance.

Gymnasium Assets types that the Supplier shall maintain include but are not limited to;

o Gymnasium equipment,

o Abdominal machines,,

o Arm machines,

o Back machines

o Cable machines,

o Chest and shoulder machines,

o Cross trainers,

o Elliptical trainers,

o Exercise bikes,

o Leg machines,

o Leverage units,

o Multi-gyms,

o Power cages and racks,

o Power plates,

o Punch bags,

o Rowing machines,

o Smith machines,

o Steppers,

o Suspension trainers,

o Trampolines,

o Treadmills,

o Upper body trainers,

o Vertical knee raise and dip machines,

o Weights bench/Bench Press,

o Free weights,

o Gymnasium/Dojo mats.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 4 830 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Framework Agreement will be 48 months.

The 36 month or 60 month term call off agreement may be extended by up to two 12 months at the sole discretion of the MOPAC/MPS.

Number of possible renewals: 2.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 18/09/2017
Local time: 12:00
Information about authorised persons and opening procedure:

Tenders will be opened via the e tendering portal by an authorised member of procurement staff.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Metropolitan Police Service
11th Floor West Empress State Building, Empress Approach, Lillie Road, Earls Court
London
SW6 1TR
United Kingdom
E-mail:
VI.4.2)Body responsible for mediation procedures
Metropolitan Police Service
11th Floor West Empress State Building, Empress Approach, Lillie Road
London
SW6 1TR
United Kingdom
E-mail:
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
18/08/2017