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Cambridgeshire County Council (CCC) and consortium invite Tenders for the supply of goods and services in respect of Real Time Passenger Information services. This includes the supply of a RTPI hosted platform by the Contractor as a software service, ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Cambridgeshire County Council
Shire Hall, Castle Hill
Cambridge
CB3 0AP
United Kingdom
E-mail:
NUTS code: UKH12

Internet address(es):

Main address: www.cambridgeshire.gov.uk

I.1)Name and addresses
Central Bedfordshire Council
Priory House, Monks Walk, Chicksands
Shefford
SG17 5TQ
United Kingdom
E-mail:
NUTS code: UKH25

Internet address(es):

Main address: www.centralbedfordshire.gov.uk

I.1)Name and addresses
Bedford Borough Council
Borough Hall, Cauldwell Street
Bedford
MK42 9AP
United Kingdom
E-mail:
NUTS code: UKH24

Internet address(es):

Main address: https://www.bedford.gov.uk

I.1)Name and addresses
Peterborough City Council
Town Hall, Bridge Street
Peterborough
PE1 1HG
United Kingdom
E-mail:
NUTS code: UKH11

Internet address(es):

Main address: https://www.peterborough.gov.uk

I.1)Name and addresses
Luton Borough Council
Town Hall
Luton
LU1 2BQ
United Kingdom
E-mail:
NUTS code: UKH21

Internet address(es):

Main address: http://www.luton.gov.uk/Pages/Homepage.aspx

I.1)Name and addresses
Northamptonshire County Council
1 Angel Square
Northampton
NN1 1ED
United Kingdom
E-mail:
NUTS code: UKF2

Internet address(es):

Main address: http://www.northamptonshire.gov.uk

I.2)Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.lgssprocurementportal.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.lgssprocurementportal.co.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Cambridgeshire County Council Real Time Passenger Information (RTPI) Service and Maintenance Agreement.

Reference number: DN215034
II.1.2)Main CPV code
48813200
II.1.3)Type of contract
Services
II.1.4)Short description:

Cambridgeshire County Council (CCC) and consortium invite Tenders for the supply of goods and services in respect of Real Time Passenger Information services. This includes the supply of a RTPI hosted platform by the Contractor as a software service, GPRS journey time central system, supply and install or decommission of RTPI equipment and the maintenance, including software and both new and existing hardware, of the complete RTPI system to the set response standards and Key Performance Indicators (KPIs).

II.1.5)Estimated total value
Value excluding VAT: 5 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
48813000
50000000
II.2.3)Place of performance
NUTS code: UKF2
NUTS code: UKH11
NUTS code: UKH12
NUTS code: UKH21
NUTS code: UKH24
NUTS code: UKH25
II.2.4)Description of the procurement:

The primary requirement of this contract is to put in place a system that will deliver high quality bus RTPI. In order to do this, the Consortium wish to maintain the existing RTPI system while having the ability to expand when required. The RTPI system must therefore be capable of ongoing expansion as more displays and outputs are potentially deployed.

The overall objective is to have a RTPI system that:

- Is accurate in delivering highly credible information to the public and other end users;

- Encourages use by, and involvement of, the bus operators;

- Allows the automated loading of route and timetable data using TransXchange or similar;

- Ensures complete privacy between bus operators who use the system;

- Provides management reports and statistical analysis;

- Has sufficient capacity to deal with foreseeable expansion in the consortium region;

- Offers long term value for money to the stakeholders;

- Provides a safe and reliable RTPI asset within the resources available.

In addition to the Consortium members, this Framework is also open to all of Local Government Shared Services (LGSS) including:

i) Partners and other organisations delegating services and or functions to LGSS (currently CCC, Milton Keynes Council and Northamptonshire County Council, Norwich City Authority and Northampton Borough Council) who participate in LGSS' shared services venture;

ii) New LGSS customers seeking to utilize LGSS frameworks on an independent third party basis;

iii) Any city, district, borough or other local authority within the counties of any LGSS partner authority (currently Cambridgeshire County, the City of Milton Keynes and Northamptonshire County) including Northamptonshire Partnership Homes;

iv) Any companies or organisations set up by participants in LGSS;

v) Any school, academy, university or other educational establishment within the counties of any LGSS partner authority (currently Cambridgeshire County, Northamptonshire County and Milton Keynes); and

vi) Members of the local authority purchasing group, Central Buying Consortium.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Framework agreement will be for a period of 48 months. Consortium Members intend to enter into a call off contract, under the Framework agreement for an initial period of 60 months, with an optional extension for up to a further 36 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As specified in Questionnaire 1.1(i) and 1.1(ii).

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As detailed in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 27/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 27/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:

The Authority would like to inform all potential providers that the CPV coding used in the contract notice is for indicative purposes only and providers are advised to refer to Section II.1.4) for a short description of the requirements. The Council reserves the right to discontinue the procurement process at any time, which shall include the right not to award any framework and does not bind itself to accept the lowest or any tender or any tender received or to call for new tenders if it is considered necessary without liability. The Council shall not be liable for any costs or expenses incurred by any tenderer in connection with the completion and return of the information requested or in the completion and submission of any tender. The contracting authority considers that this framework agreement may be suitable for economic operators that are small or medium enterprises (SMEs). However, the framework will be awarded solely on the basis of the most economically advantageous tenders. The Council believes that TUPE may apply.

VI.4)Procedures for review
VI.4.1)Review body
LGSS Procurement
1 Angel Square
Northampton
NN1 1ED
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the Contract is entered into. Such additional information should be requested from (refer to address in Part I.1). If an appeal regarding the award of Contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly where a Contract has not been entered into the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine. The Court may instead provide for alternative penalties either contract shortening fines or both.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/08/2017