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The University of Birmingham (referred to as the ‘Employer’ for the purposes of consistency) wishes to enter into a long-term contract (the ‘Contract’) for the provision of fire equipment maintenance and associated services which will ensure ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The University of Birmingham
Edgbaston Park Road
Birmingham
B15 2TT
United Kingdom
Contact person: Karen Manyika
Telephone: +44 1214145956
E-mail:
Fax: +44 1214143459
NUTS code: UKG31

Internet address(es):

Main address: http://www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofbirmingham/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Fire-fighting Equipment Maintenance and Associated Services.

Reference number: FRAM062/17
II.1.2)Main CPV code
50413200
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Birmingham (referred to as the ‘Employer’ for the purposes of consistency) wishes to enter into a long-term contract (the ‘Contract’) for the provision of fire equipment maintenance and associated services which will ensure that the relevant equipment is maintained and repaired to the highest quality standards. The contractor may also be required to provide Fire warden training and fire risk assessments for University of Birmingham buildings.

II.1.5)Estimated total value
Value excluding VAT: 300 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

Fire equipment maintenance

Lot No: 1
II.2.2)Additional CPV code(s)
35111300
39525400
50413200
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Birmingham.

II.2.4)Description of the procurement:

The inspection, testing, maintenance and replacement of a range of approximately 7 500 fire extinguishers and blankets located at various sites within the University of Birmingham as listed in Appendix A. The inspection, testing, maintenance and replacement will consist of the recommendations in BS 5306 part 3 and manufacturer's recommendations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The term of the Contract shall be fixed and firm for a period of Three (3) years with options to extend by two (2) periods of two (2) years up to a maximum of a further four (4) years subject to annual performance and commercial review.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fire warden training

Lot No: 2
II.2.2)Additional CPV code(s)
80550000
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Birmingham.

II.2.4)Description of the procurement:

Fire warden training for University staff as and when required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The term of the Contract shall be fixed and firm for a period of Three (3) years with options to extend by two (2) periods of two (2) years up to a maximum of a further four (4) years subject to annual performance and commercial review.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Fire Risk Assessments

Lot No: 3
II.2.2)Additional CPV code(s)
90711100
II.2.3)Place of performance
NUTS code: UKG31
Main site or place of performance:

Birmingham.

II.2.4)Description of the procurement:

Fire risk assessments for University buildings as and when required.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 50 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The term of the Contract shall be fixed and firm for a period of Three (3) years with options to extend by two (2) periods of two (2) years up to a maximum of a further four (4) years subject to annual performance and commercial review.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Membership of relevant professional bodies.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years: Committmnent contract.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 19/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

7 years.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The University of Birmingham
Edgbaston Park Road
Birmingham
B15 2TT
United Kingdom
Telephone: +44 1214145389
E-mail:
Fax: +44 1214143459

Internet address:www.bham.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/08/2017