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Following on from 10 years as a specialist Technology College, de Ferrers became an Academy in January 2012. It has grown into a large, split-site, co-educational institution catering for the full range of students from ages 11-18. In 2015 de Ferrers ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The de Ferrers Trust
Burton-on-Trent
DE13 0LL
United Kingdom
Telephone: +44 1276-673880
E-mail:
NUTS code: UKG24

Internet address(es):

Main address: http://www.deferrers.com/

I.2)Joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The de Ferrers Academy ~ Tender for Cleaning Services.

II.1.2)Main CPV code
90919300
II.1.3)Type of contract
Services
II.1.4)Short description:

Following on from 10 years as a specialist Technology College, de Ferrers became an Academy in January 2012. It has grown into a large, split-site, co-educational institution catering for the full range of students from ages 11-18. In 2015 de Ferrers became the first school of The de Ferrers Trust (a Multi Academy Trust).

There are over 2 100 students on roll, including an expanding Sixth Form of 360 and each Year 7 entry since 1985 has been oversubscribed.

The 2 campuses are less than 1 kilometre apart and the Academy day is punctuated by breaks, which allow time for travel between sites.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 921 287.26 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG24
Main site or place of performance:

The de Ferrers Academy, Burton-on-Trent, Staffordshire, United Kingdom.

II.2.4)Description of the procurement:

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for The de Ferrers Academy. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide an environment that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

The contract being tendered is for 3 years in duration from 1.9.2017 until 31.8.2020 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

The value of the current cleaning contract is circa 247 000 GBP + VAT. It is proposed that additional contracts are brought into the cleaning contract, including wash-room services circa 3 490 GBP, window cleaning twice per annum circa 1 800 GBP and waste collection, including skips circa 23 000 GBP.

Whilst the Client prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.

The Client's objectives:

- To build upon the standards of cleanliness within the Academy;

- To receive a service that complies with the service standards;

- To receive consistently high quality cleaning standards, via a motivated and fully staffed workforce;

- To generate an improved learning environment for all students, within the Academy;

- To receive pro-active management support for the cleaning staff;

- To hold regular review meetings with the successful Supplier;

- To achieve overall value for money.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 31
Quality criterion - Name: Company approach / Weighting: 27
Quality criterion - Name: Contract compliance / Weighting: 17
Cost criterion - Name: Competitiveness / Weighting: 25
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 071-134938
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Title:

The de Ferrers Academy ~ Tender for Cleaning Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
24/07/2017
V.2.2)Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Accuro FM Limited
London
United Kingdom
NUTS code: UKI
The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 1 375 000.00 GBP
Total value of the contract/lot: 921 287.26 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The de Ferrers Trust
Burton-on-Trent
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/08/2017