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Royal Holloway, University of London is seeking Contractors to operate a College Bus Service for staff and students. This service needs to be reliable, punctual and professional. The current services are: Route 1. This ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Royal Holloway and Bedford New College (known as Royal Holloway, University of London)
Egham Hill, Surrey
Egham
TW20 0EX
United Kingdom
E-mail:
NUTS code: UKJ25

Internet address(es):

Main address: http://www.rhul.ac.uk

Address of the buyer profile: http://https://in-tendhost.co.uk/rhul/aspx/Home

I.2)Joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of a College Bus Service.

Reference number: RHUL/EST-302
II.1.2)Main CPV code
34121000
II.1.3)Type of contract
Services
II.1.4)Short description:

Royal Holloway, University of London is seeking Contractors to operate a College Bus Service for staff and students. This service needs to be reliable, punctual and professional.

The current services are:

Route 1. This runs to and from the Egham mainline train station, main campus and a halls of residence 2 miles away. 29 600 miles annually.

Route 2. This runs between Egham mainline train station, main campus and an off-site location ½ a mile from main campus. This is currently serviced by one Minibus. 13 458.66 miles annually.

There may be the opportunity to provide additional services for around 20 weekend excursions, 8 Annual Visitor Days/ Open Days and any ad-hoc or other requirements for which transport is required.

A private developer is building a large complex of student rooms next to the Halls of Residence serviced by Route 1. Proximity to Royal Holloway's Halls, could lead to an increase in the number of students travelling on route 1.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 2 511 412.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
60100000
II.2.3)Place of performance
NUTS code: UKJ2
Main site or place of performance:

Egham, Surrey, UK.

II.2.4)Description of the procurement:

Royal Holloway, University of London is seeking Contractors to operate a College Bus Service for staff and students. This service needs to be reliable, punctual and professional.

The current services are:

Route 1. This runs to and from the Egham mainline train station, main campus and a halls of residence 2 miles away. Monday to Friday the service operates approximately every half hour. At weekends this is reduced to approximately every hour. Monday to Friday the service is currently provided by two single-decker buses. At weekends the service is provided by one single-decker bus. Monday to Friday a typical loop mileage per journey is around 6 miles/ 200 miles daily or 29 600 miles annually. At weekends, the bus travels around 75.5 miles daily or 8461.5 miles annually. An element of this journey is charged, for which the Contractor collects money on behalf of the College

Route 2. This runs between Egham mainline train station, main campus and an off-site location ½ a mile from main campus. This is currently serviced by one Minibus. The service operates all year round, on a Monday to Friday basis approximately every twenty minutes. A typical loop mileage per journey is around 2.1 miles/ 54.71 miles daily or 13 458.66 miles annually.

There may be the opportunity to provide additional services for around 20 weekend excursions, 8 Annual Visitor Days/ Open Days and any ad-hoc or other requirements for which transport is required.

A private developer is building a large complex of student rooms next to the Halls of Residence serviced by Route 1. The complex shall be comprised of some 450 to 500 rooms which shall be offered to second year, third year and post-graduate students to rent. It is due for completion in September 2018 and an additional public bus stop is being built in front of it. Although this private development is not part of the College Estate, its proximity to Royal Holloway's Halls, could lead to an increase in the number of students looking to travel on the Route 1 college bus. For this reason, the College is looking for suppliers who could potentially increase the service capacity in year 2 onwards, if it is required.

Bidders should be aware that the TUPE regulations may apply to this Contract.

The Contract is for 5 years, with an option to extend for a further two years, to a maximum of seven years.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 65
Price - Weighting: 35
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 072-138269
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: RHUL/EST-302
Title:

Provision of a College Bus Service

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
21/06/2017
V.2.2)Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Hallmark Connections Ltd
04390228
Rotala Group HQ, Cross Quays Business Park, Hallbridge Way, Tividale
Oldbury
B693HW
United Kingdom
NUTS code: UKG3
The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: 2 511 412.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Royal Holloway and Bedford New College (known as Royal Holloway, University of London)
Egham
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/08/2017