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Call off from a Framework Agreement for the provision of 1 Oracle System Support and Hosting, for shared Financial, HR and Payroll Services.

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Croydon Council
Bernard Weatherill House, 8 Mint Walk
Croydon
CR0 1EA
United Kingdom
Contact person: Mr Gerard Gough
Telephone: +44 2087266000
E-mail:
NUTS code: UKI

Internet address(es):

Main address: http://www.croydon.gov.uk

Address of the buyer profile: http://www.croydon.gov.uk

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

One Oracle Hosting Variation.

Reference number: DN294149
II.1.2)Main CPV code
72253200
II.1.3)Type of contract
Services
II.1.4)Short description:

Call off from a Framework Agreement for the provision of 1 Oracle System Support and Hosting, for shared Financial, HR and Payroll Services.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 2 280 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

Call off from a Framework Agreement for the provision of One Oracle System Support and Hosting, for shared Financial, HR and Payroll Services.

II.2.5)Award criteria
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
  • The procurement falls outside the scope of application of the directive
Explanation:

During 2012, the London Boroughs of Barking and Dagenham, Brent, Croydon, Havering, Lambeth and Lewisham (Partner Councils) jointly procured a contract to provide an ERP (Enterprise, Resource and Planning) solution based on Oracle Technology.

In 2012 a framework agreement was set up by the London Borough of Lambeth for 2 Lots. Lot 1 was for system implementation and Lot 2 for systems support and hosting. Lots 1 and 2 were awarded to Capgemini. The framework agreement allowed other named boroughs to call-off from the framework agreement. The London Borough of Croydon was a named borough and therefore called off from the framework agreement for Lot 1 and Lot 2. Each of the 6 partner Councils have separate contracts under the same framework. Under Lot 1 the 6 partner Councils implemented Oracle ERP and this went live on the 4.8.2014. The current call off contract for Lot 2 for system support and hosting is due to expire on 18.7.2018.

The reasons for extending the contract include the following:

1. The planned migration of the One Oracle system to the Oracle Cloud platform requires time to procure implementation services and then carry out the migration and configuration activities

2. The planned migration would not be fully completed before the end of the current hosting and support arrangement and extricating the 6 Partner Councils from the single solution requires a long lead time.

4. The position under the extension is similar in terms of price, the service is the same.

5. the OJEU threshold values for hosting services has not exceeded;

6. There is reference in the OJEU notice for the framework from which the contract was called off to it not being restricted to 4 years duration (therefore the market was on notice of a possible longer contract term.

7. The template call off contract forming part of the Framework contains referencing to the Council's ability to extend the term.

8. The increased value over the term of the extension does not shift economic power in the contractor's favour.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
17/08/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
Capgemini
40 Holborn Viaduct
London
EC1N 2PB
United Kingdom
NUTS code: UKI
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: 2 280 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
London Borough of Croydon
Bernard Weatherill House, 8 Mint Walk
Croydon
CR0 1EA
United Kingdom
Telephone: +44 2087266000
E-mail:

Internet address:www.croydon.gov.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
17/08/2017