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Portsmouth City Council (the ‘Agent’) acting on behalf of West Sussex County Council (the ‘Council’) is inviting tenders for the design, supply and installation of photo-voltaic (PV) panels to approx. 65 school buildings. The Council has ...

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Portsmouth City Council
Procurement Service, Floor 4 Core 3/4, Civic Office, Guildhall Square
Portsmouth
PO1 2AL
United Kingdom
Contact person: Procurement Service
Telephone: +44 2392688235
E-mail:
NUTS code: UKJ31

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.1)Name and addresses
West Sussex County Council
The Procurement Team, Room 18, Ground Floor West Wing, County Hall, West Street
Chichester
PO19 1RG
United Kingdom
Contact person: West Sussex Procurement Team
Telephone: +44 243777100
E-mail:
NUTS code: UKJ27

Internet address(es):

Main address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Address of the buyer profile: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/portsmouthcc/aspx/home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/home
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Design, Supply and Installation of Photovoltaic (PV) Panels - Multiple Contractor Framework Agreement - Sussex Area.

II.1.2)Main CPV code
45261215
II.1.3)Type of contract
Works
II.1.4)Short description:

Portsmouth City Council (the ‘Agent’) acting on behalf of West Sussex County Council (the ‘Council’) is inviting tenders for the design, supply and installation of photo-voltaic (PV) panels to approx. 65 school buildings. The Council has secured capital funding to the value of 3 000 000 GBP to deliver a programme of work which will run from November 2017 to approximately February 2019. The programme has been split into phases with the first phase of work due for completion by March 2018. In letting the first phase of work packages the Agent will establish a multiple contractor framework agreement on behalf of the Council which will also be available for East Sussex County Council as well as all Unitary Councils, District and Borough Councils and schools with academy status located within the counties of West Sussex and East Sussex. The target date for award of the framework agreement and 1st phase of work packages is 3.11.2017. The framework agreement will run for a duration of 4 years.

II.1.5)Estimated total value
Value excluding VAT: 30 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
45317000
45310000
45311000
45315000
45315100
45315300
45317200
45317300
45261910
45261200
45261300
45261420
45262000
45111250
45111213
45112700
II.2.3)Place of performance
NUTS code: UKJ27
NUTS code: UKJ28
NUTS code: UKJ22
II.2.4)Description of the procurement:

Portsmouth City Council (the ‘Agent’) acting on behalf of West Sussex County Council (the ‘Council’) is inviting tenders for the design, supply and installation of photo-voltaic (PV) panels across approx. 65 school buildings. The Council has secured capital funding to the value of 3 000 000 GBP to deliver a phased programme of work which will run from November 2017 to approximately February 2019. The first phase is due for completion by March 2018 and comprises of the following packages.

- Worthing and Lancing Cluster - 3 schools - approx. 195 000 GBP.

- Billingshurst and Rustington Cluster - 2 schools - approx. 240 000 GBP.

- West Durrington Cluster - 4 schools - approx. 250 000 GBP.

Tenderers may bid for one, all or any combination of packages. In letting the first phase of work packages the Agent will establish a multiple contractor framework agreement which will be used to let the subsequent phases of work. The agreement will also be available for East Sussex County Council as well as all Unitary Councils, District and Borough Councils and schools with academy status located within the counties of West Sussex and East Sussex. The framework agreement will run for four years.

To accommodate use by additional contracting authorities and securing of further funding the total estimated value of contracts let via the framework is stated as 30 000 000 GBP. However, the Council reserves the right to exceed this figure in the event that changes in government in government policy, advances in technology, etc. facilitate the release of significant funds. However at this point in time the only committed funding is the 3 000 000 GBP of capital funding referred to earlier. To date none of the additional contracting authorities have committed to use the framework agreement and their inclusion implies no legally binding obligations to this effect.

Individual call off contracts let via the framework agreement may range from 30 000 GBP- 350 000 GBP, although no upper or lower limit is imposed. Average value of individual call off contracts is likely to fall between 150 000 GBP - 200 000 GBP. The full suite of JCT contracts may be used to let works but it is envisaged that the JCT Minor Works Contract (2011) with Contractors Design will be used in the majority of occasions.

On the basis of the tenders submitted for the phase 1 work packages the highest scoring tenderers will be awarded places on the framework agreement. The highest scoring 6 tenderers will be appointed onto the primary tier whilst the next highest scoring 4-6 tenderers will be appointed onto the secondary tier. For standard works secondary tier contractors will be held in reserve and only invited to bid where capacity in the primary tier has been reduced. Secondary tier contractors may also be invited to take part in mini-competitions for non-standard works - high value, alternative procurement / contracting strategies, etc. - or for works required at geographical locations that are a significant distance from those used to establish the framework. The results of these mini-competitions may be used to establish additional primary tiers for future non-standard / high value / geographically distant works. To ensure that the primary tier remains competitive over the course of the agreement both tiers of the contractors may be invited to bid for standard works with the results of the mini-competition used to re-establish the primary and secondary tiers.

The procurement programme for establishing the framework agreement and letting the 1st phase of work packages is as follows:

- Bidders briefing & site tours - 22-23.8.2017.

- Clarification deadline - 15.9.2017 23:59.

- Tender return deadline - 25.9.2017 14:00.

- Confirmation of preferred bidders for phase 1 work packages and framework agreement - 23.10.2017.

- End of standstill period - 2.11.2017.

- Commencement of phase 1 work packages - 13.11.2017.

- Completion of phase 1 work packages - 2.3.2018.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 30 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Contractors may also be requested to manage the following works if required as part of a PV work package:

- Roof maintenance (gutter clearance, patch repair, installing sacrificial layers of roofing material etc.);

- Storage installations;

- Pest protection;

- Permanent edge protection;

- Ground-works;

- Removal of panels for roof maintenance;

- Roof strengthening if required.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

As stated within the tender documents, for full details access https://in-tendhost.co.uk/portsmouthcc/aspx/home

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 25/09/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 25/09/2017
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000

Internet address:https://www.justice.gov.uk/

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/08/2017