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The House of Lords and the House of Commons (the Authority) requires a Contractor to provide a wide range of high quality fresh cut flower displays and plants for use within banqueting and dining room events, special occasions and as and when the ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
London
SW1P 3JA
United Kingdom
Contact person: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Telephone: +44 2072191600
E-mail:
Fax: +44 2072191600
NUTS code: UKI

Internet address(es):

Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Other type: Parliament UK
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

GSV1177-Floristry Services.

Reference number: GSV1177
II.1.2)Main CPV code
03121210
II.1.3)Type of contract
Supplies
II.1.4)Short description:

The House of Lords and the House of Commons (the Authority) requires a Contractor to provide a wide range of high quality fresh cut flower displays and plants for use within banqueting and dining room events, special occasions and as and when the requirement arises for regular fresh cut flower displays and plants across the Catering Services of both Houses of Parliament. The majority of the requirement is for banqueting and other events, and the costs of flowers are charged to the event customer, not paid for by either House. Accordingly, the value of the contract is indicative of the value over the maximum possible four years of the contract to the contractor, and not the cost to the public purse.

The range of floral requirements varies but in the norm the requirement is mostly for table or pedestal decorations.

II.1.5)Estimated total value
Value excluding VAT: 250 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
77330000
03121200
II.2.3)Place of performance
NUTS code: UKI
II.2.4)Description of the procurement:

The House of Lords and the House of Commons (the Authority) requires a Contractor to provide a wide range of high quality fresh cut flower displays and plants for use within banqueting and dining room events, special occasions and as and when the requirement arises for regular fresh cut flower displays and plants across the Catering Services of both Houses of Parliament. The majority of the requirement is for banqueting and other events, and the costs of flowers are charged to the event customer, not paid for by either House. Accordingly, the value of the contract is indicative of the value over the maximum possible four years of the contract to the contractor, and not the cost to the public purse.

The range of floral requirements varies but in the norm the requirement is mostly for table or pedestal decorations.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 250 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 18/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 19/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The ITT documents will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference GSP1177 in the ‘current tenders’ list, click on the ‘view tender details’ and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the ‘forgotten password’ link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 noon UK time on Monday 18.9.2017. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR.

VI.4)Procedures for review
VI.4.1)Review body
The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/08/2017