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Tandridge District Council is seeking to appoint an experienced service provider for the inclusive servicing, repair and maintenance of the domestic heating systems, including an annual service and inspection. A 24 hour 365 day service ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Tandridge District Council
8 Station Road East, Surrey
Oxted
RH8 0BT
United Kingdom
Telephone: +44 1883722000
E-mail:
NUTS code: UKJ26

Internet address(es):

Main address: www.tandridge.gov.uk

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing/buyer-profiles/tandridge-district-council

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sesharedservices.org.uk/esourcing/buyer-profiles/tandridge-district-council
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.sesharedservices.org.uk/esourcing/buyer-profiles/tandridge-district-council
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.sesharedservices.org.uk/esourcing/buyer-profiles/tandridge-district-council
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

TDC RM Servicing and Replacement of Domestic Heating Appliances.

Reference number: TDC - 015907
II.1.2)Main CPV code
50000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Tandridge District Council is seeking to appoint an experienced service provider for the inclusive servicing, repair and maintenance of the domestic heating systems, including an annual service and inspection.

A 24 hour 365 day service for repairs shall be required across approximately 2 600 domestic dwellings. The contract shall be for an initial period of 7 years with an option to extend for a further 3 years. Following evaluation of the Selection Questionnaire responses six potential suppliers will be shortlisted and invited to tender for this contract.

This is being issued as the first stage of a two stage restricted process with a value above the OJEU threshold.

II.1.5)Estimated total value
Value excluding VAT: 3 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
50000000
II.2.3)Place of performance
NUTS code: UKJ26
II.2.4)Description of the procurement:

Tandridge District Council is seeking to appoint an experienced service provider for the inclusive servicing, repair and maintenance of the domestic heating systems, including an annual service and inspection.

A 24 hour 365 day service for repairs shall be required across approximately 2 600 domestic dwellings. The contract shall be for an initial period of 7 years with an option to extend for a further 3 years. Following evaluation of the Selection Questionnaire responses six potential suppliers will be shortlisted and invited to tender for this contract.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 000 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract will be advertised 6-12 months prior to the contract expiry date.

II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

As per Selection Questionnaire Guidance.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please see ITT Documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 12/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 20/10/2017
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

6 - 12 months prior to expiry date.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Tandridge District Council
Oxted
RH8 0BT
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/08/2017