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Wiltshire Council wish to appoint a single contractor for the replacement of Salisbury City Hall telescopic raised tiered seating and portable flat floor seating for the main Salisbury City Hall Auditorium. This service is being ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Wiltshire Council
County Hall, Bythesea Road
Trowbridge
BA14 8JN
United Kingdom
Contact person: Andrew Pickernell
E-mail:
NUTS code: UKK15

Internet address(es):

Main address: http://www.wiltshire.gov.uk/

Address of the buyer profile: http://www.wiltshire.gov.uk/

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyingthesouthwest.org.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

FF0171 Replacement of telescopic raised tiered seating and portable flat floor seating for the main Salisbury City Hall Auditorium.

Reference number: DN293512
II.1.2)Main CPV code
39000000
II.1.3)Type of contract
Services
II.1.4)Short description:

Wiltshire Council wish to appoint a single contractor for the replacement of Salisbury City Hall telescopic raised tiered seating and portable flat floor seating for the main Salisbury City Hall Auditorium.

This service is being procured under the open procedure. The Authority reserves the right not to conclude any Contract as result of this procurement process.

The requirement is to provide a new seating system for theatre style productions and conferences, that is versatile, easy to operate, reliable and is quick to operate with a minimum of manual labour.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKK15
II.2.4)Description of the procurement:

The City Hall is a multi-purpose Civic Hall that promotes a mixed event programme from banquets to popular music shows, classical music to theatre performances.

Any new seating system must not reduce the current seating capacity of the City Hall.

Tenderers are to note that time is of the essence for this requirement. The City Hall has a fixed window (2.1.2018 - 16.1.2018) for the completion of any resulting contract that is not open to change. Tenderers must ensure they can deliver the requirements to meet this timescale.

The proposed procurement is for the replacement of Salisbury City Hall telescopic raised tiered seating and portable flat floor seating for the main Salisbury City Hall Auditorium with all seating being of matched style and fabric to present a uniform appearance.

To replace the existing telescopic raised tiered seating with a telescopic system

To replace two rows of 58 fixed raised seating at the rear of the Auditorium

To replace 500 portable flat floor seats

Consideration needs to be given to the high number of movements the telescopic and portable flat floor system is required to undertake. This is currently in excess of 200 per year and will increase in future years.

The scope of the project is to replace the current seating without affecting capacity and the layout, but will include up to date technology and reduce labour time for changeovers.

The telescopic tiered unit will be operated on a push button control, to ensure speed of operation and reduce manual handling by the staff to the minimum level for safe operation.

A failsafe option will be included for operating the telescopic unit in the event of interference in its operation.

The telescopic unit should be changed from packed and stacked to fully operable seating by a maximum of 3 persons. This needs to be achieved within a time period of 1 hour.

The estimated range of value for the contract is anticipated to be 200 000 - 300 000 GBP

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 25/09/2017
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
Accelerated procedure
Justification:

The current seating at the City Hall has recently failed it's latest Health and Safety check and as this will be an open procedure under regulation 27.5 (of the PCR 2015) (5) Where a state of urgency duly substantiated by the contracting authority renders impracticable the time limit laid down in paragraph (2), it may fix a time limit which shall be not less than 15 days from the date on which the contract notice is sent.

The City Hall has a time based window (2.1.2018 - 16.1.2018) for the completion of any resulting contract that is not open to change. Market engagement has indicated a period of 16 weeks for the manufacture of the seating solution and the Council has reasonably presumed that to meet the window to replace the unsafe seating, this requires a reduced time limit as per this ITT.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 06/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Wiltshire Council
Trowbridge
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
16/08/2017