By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Supply and Delivery of Bulk and Packed AVGAS 100 LL to the UK.

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, IMOC, Defence Fuels Group
Cedar 3A #3338, Abbey Wood
For the attention of: David Chester
BS34 8JH Bristol
United Kingdom
Telephone: +44 3067983522
E-mail:

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/defence-equipment-and-support

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Delivery of Bulk and Packed AVGAS 100 LL to the UK.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 6 847 462,5 GBP
II.1.5)Short description of the contract or purchase(s):
Fuels. Kerosene jet type fuels. Single Supplier Framework Agreement for the Supply and Delivery of Bulk and Packed AVGAS 100 LL to the UK.
The Authority has an ongoing requirement for a Single Supplier Framework Agreement for the Supply and Delivery of Bulk and Packed AVGAS 100LL in accordance with Def Stan 91-90 (Latest Issue) to the UK.
The Customer (Army Command, Air Command and Navy Command) requires F-18 AVGAS 100LL to be supplied into MOD-owned Bulk Fuel Installations, vehicles and storage depots. Fuel and the availability of fuel are crucial to military capability and in terms of sustainability, its supply is integral to every theatre of operations. F-18 AVGAS is used by spark-ignition engines fitted to aircraft operated by Defence. These aircraft operate in a wide variety of roles and from dispersed locations. They include Unmanned Air Vehicles (UAVs), light aircraft and powered gliders, Battle of Britain Memorial Flight and Royal Navy Historic Flight (Ceremonial).
Single Supplier Framework Agreement with a duration 4 years at an estimated value of 6 800 000 GBP
Please note that the process for submitting an Expression of Interest (EofI) for MOD requirements has now changed. If you are interested in participating in the competition for this requirement please complete the Pre Qualification Questionnaire (PQQ) linked to this notice. Completion of the PQQ by the PQQ return date will constitute your EofI for this requirement. Prior to completing the PQQ, please ensure you read the PQQ instructions and guidance document which is attached in the PQQ tool.
II.1.6)Common procurement vocabulary (CPV)

09100000, 09131100

II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Approx 4 745 198 Liters of Bulk AVGAS and Approx 25 600 Liters of packed AVGAS split over a 4 year period between approx 17 UK Bases in response to call-off's made by the consuming units.
Estimated value excluding VAT: 6 847 462,5 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Bank and/or Parent Company Guarantees and/or other guarantees of performance and financial liability may be required. The Authority reserves the right to ask for an indemnity, guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing as stated in the Dynamic Pre Qualification Questionnaire, please also refer to VI.3 Additional Information of this notice.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Conditions relating to financing and payment will be specified in the contractual documentation. Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's Contracting, Purchasing and Finance (CP&F) system/tool.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a contract is awarded to a grouping of economic operators, the Contracting Authority may require the grouping to form a legal entity (with appropriate financial guarantee from its parent companies before entering into the contract) before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
The Authority reserves the right to amend any condition related to security of information to reflect any changes international law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Financial Information required is set out in the Pre Qualification Questionnaire (PQQ). The Authority will require at least two years of audited accounts (if available) or alternative information as set out in the PQQ.
The Potential Provider’s financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the Potential Provider in response to Part 1 Form D will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include:
a. Turnover
b. Profitability
c. Liquidity and Working Capital
d. Debt
e. Cash Flow
The Authority will also examine the financial health of the immediate and ultimate parent of the Potential Provider where it is part of a group.
When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements.
The Authority’s opinion may be validated using credit agencies such as Company Watch.
If examination of the financial information exposes the potential for a Potential Provider to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking.
PASS = A low or medium financial risk assessment as evaluated by the Authority.
FAIL = A high unacceptable level of financial risk as evaluated by the Authority
Minimum level(s) of standards possibly required: Financial Information required is set out in the Pre Qualification Questionnaire, please also refer to VI.3 Additional Information of this notice.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: Financial Information required is set out in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Financial Information required is set out in the Pre Qualification Questionnaire.
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where - (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
Suppliers must provide evidence they operate a Quality Management System, full details are in the PQQ. Responses must be submitted as part of the formal PQQ response
Suppliers must provide evidence of Employers Liability Insurance, full details are in the PQQ. Responses must be submitted as part of the formal PQQ response
Suppliers must provide evidence of their ability to manage risk in respect of delivery timescales, full details are in the PQQ. Responses must be submitted as part of the formal PQQ response
Suppliers must provide evidence of their ability to effectively manage surge requirements, full details are in the PQQ. Responses must be submitted as part of the formal PQQ response
Minimum level(s) of standards possibly required
Full details are provided in the Pre Qualification Questionnaire.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
Full details are provided in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required
Full details are provided in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 8
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: TWHFJ53558. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

Interested suppliers are required to complete the Pre Qualification Questionnaire (PQQ) to provide information that allows the Authority to evaluate the supplier's capacities and capabilities against the selection criteria outlined at Sections III.2.1), III.2.2) and III.2.3) of this contract Notice and set out in the PQQ.
The Authority will use the PQQ response to create a shortlist of tenderers who;
1) are eligible to participate under Section III.2.1) of this Contract Notice
2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and
3) meet in terms of capacity and capability the selection criteria set out under Sections III.2.2) and III.2.3) of this Contract Notice.
Full details of the method of choosing the tenderers will be set out in the Help Text Box for the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DFAP/0003
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.9.2017 - 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting an Expression of Interest in accordance with the instructions of the purchasing organisation.

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence's Contracting, Purchasing and Finance (CP&F) System/Tool. You can find details on the CP&F system at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: TWHFJ53558. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 19.9.2017 10:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ's) or the User Guides or contact the MOD DCO Helpdesk by emailing - or call 0800 282 324. GO Reference: GO-2017816-DCB-10846789.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Defence, IMOC, Defence Fuels Group
CEDAR 3A #3338, MoD Abbeywood
BS34 8JH Bristol
United Kingdom
E-mail:
Telephone: +44 3067983522

Body responsible for mediation procedures

Ministry of Defence, IMOC, Defence Fuels Group
Bristol
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, IMOC, Defence Fuels Group
Bristol
United Kingdom

VI.5)Date of dispatch of this notice:
16.8.2017