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Tenders are invited for inclusion on the framework for provision of Community Based Day Opportunities for Customers 16+ Years. Service Providers of the framework will offer a programme of meaningful, stimulating community based day ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Derby City Council
Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Stephen Cotterill
Telephone: +44 1332640768
E-mail:
NUTS code: UKF11

Internet address(es):

Main address: www.derby.gov.uk

Address of the buyer profile: www.eastmidstenders.org

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

TD1214 - Framework for the Provision of Community Based Day Opportunities for 16+ Years.

Reference number: TD1214
II.1.2)Main CPV code
85300000
II.1.3)Type of contract
Services
II.1.4)Short description:

Tenders are invited for inclusion on the framework for provision of Community Based Day Opportunities for Customers 16+ Years.

Service Providers of the framework will offer a programme of meaningful, stimulating community based day opportunities for people of 16 years and over in two main groups:

- People with profound, multiple learning disabilities and complex communication and health needs.

- People with Autism, Complex Communication needs and behaviours which may challenge.

Service Providers will provide support and where required, personal care based on assessed needs in a way that suits the Customers needs and preferences.

Customers may have complex needs, those with a learning disability and/or autism and with mental health difficulties. Some may have behaviours that are at times considered to ‘challenge’.

Call-off contracts can be awarded by the Authority or the Customer (end user).

II.1.5)Estimated total value
Value excluding VAT: 3 990 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
85310000
85312100
II.2.3)Place of performance
NUTS code: UKF11
Main site or place of performance:

Various locations in the City of Derby, England.

II.2.4)Description of the procurement:

Ref: TD1214

Tenders are invited for inclusion on the framework for provision of Community Based Day Opportunities for Customers 16+ Years.

Service Providers of the framework will offer a programme of meaningful, stimulating community based day opportunities for people of 16 years and over in two main groups:

- People with profound, multiple learning disabilities and complex communication and health needs.

- People with Autism, Complex Communication needs and behaviours which may challenge.

Service Providers will provide support and where required, personal care based on assessed needs in a way that suits the Customers’ needs and preferences.

Customers may have complex needs, those with a learning disability and/or autism and with mental health difficulties. Some may have behaviours that are at times considered to ‘challenge’.

Call-off contracts can be awarded by the Authority or the Customers (end user).

It is envisaged that Derby City Council will be the principal user of the Framework, however the Council wishes to encourage the culture of direct payments and over time the principal users may become the Customers. The Authority also reserves the right to use other procurement routes for some specific requirements. There is no guarantee given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given. Service Providers will have to form their own views as to the potential for such an arrangement.

This process is being run under the 'Light Touch Regime' in accordance with Public Contracts Regulations 2015 (regulations 74-77).

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

Anticipated start date is 1st November 2017.

The initial contract period is for 12 months, with an option to extend annually for another two years (maximum term of 3 years in total).

Operation of the Framework

The Authority or Customers will be permitted to use the Framework in a number of ways by ‘calling off, or by re-opening competition and running a ‘further competition’ exercise amongst Service Providers party to the Framework.

The Authority / Customers wishing to procure services via the Framework will normally do so in one of the two following ways:

1. By Direct Award.

2. By Conducting a Further Competition.

Further details are provided in the tender documentation.

Procurement Evaluation Process:

The procurement process adopted by Derby City Council is based on the flexibility provided by the Light Touch Regime (Regulation s74 to 77) tendering procedure as detailed in the Public Contract Regulations 2015. In brief, the process will be as follows:

- All organisations expressing an interest in the Framework Agreement have been sent an invitation to tender document.

- An initial examination will be made to establish the completeness of submitted tenders. The Authority reserves the right to disqualify any tender submission which is incomplete.

- Complete tender returns will initially be evaluated to ensure that all the stated essential qualifying criteria will be met via a suitability assessment questionnaire..

- All tender returns which meet the essential qualifying criteria will be evaluated in full against the award criteria - which is 100 % based on quality.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 3 990 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

Further annual extension of 12 months are available up to a maximum of two years.

II.2.10)Information about variants
Variants will be accepted: yes
II.2.11)Information about options
Options: yes
Description of options:

Two extensions, a total of 24 months, in annual increments of 12 months.

Potential dates for advertising renewals if options not taken are: August 2018 and August 2019.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. The details are to be provided in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 14/09/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 14/09/2017
Local time: 14:30

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

12 months.

VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the "apply online' link in the bottom right hand corner of the contract notice this will transfer you to the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents,(please note we will only accept tender submissions through the East Mids Tenders e-tendering system. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

On the opportunities portal home page there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companies details. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by: clicking on the 'Search Latest Opportunities’ button located within the ‘Latest Opportunities’ section. This will then open the Opportunities Search screen. Organisation: This field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’. Category: Leave this field blank Contains: Leave this field blank All Opportunities: Leave this field blank Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the East Mids Tenders system to complete the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ”Help’ icon that is located on the home page on the top right of the East Mids Tenders System.

VI.4)Procedures for review
VI.4.1)Review body
Derby City Council
Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

‘Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015, provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].’.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
15/08/2017