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Supply of Adhesives, Lubricants, Fluids, Oils, Paint and associated products in support of Apache Mk1 (AH) Helicopter.

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Defence Equipment & Support,
Apache Project Team Commercial, Building 100, Centenary House, Leonardo Helicopters, Box 188, Lysander Road
BA20 2YB Yeovil
United Kingdom
E-mail:

Internet address(es):

General address of the contracting authority/entity: https://www.contracts.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Adhesives, Lubricants, Fluids, Oils, Paint and associated products in support of Apache Mk1 (AH) Helicopter.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Suffolk.

NUTS code UKH14

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Lubricating oils and lubricating agents. Supply of Adhesives, Lubricants, Fluids, Oils, Paint and associated products in support of Apache Mk1 (AH) Helicopter, as and when required by the Authority.
II.1.6)Common procurement vocabulary (CPV)

09211000 - DA24

II.1.7)Information about subcontracting
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Authority shall place an enabling arrangement type contract with an industry supplier for a duration of 15 (fifteen) months from 1.1.2018 to 31.3.2019, which shall cover the supply of Adhesives, Lubricants, Fluids, Oils, Paint and associated products in support of Apache Mk1 (AH) Helicopter. The list of individual items against this Requirement is provided for information purposes as a Supporting Document to the Pre-Qualification Questionnaire (PQQ). All potential applicants should note that the Authority shall expect each invited tenderer to submit a price bid against each line item by fully establishing a complete supply chain network.
II.2.2)Information about options
Options: yes
Description of these options: The Contract shall contain an option to extend the end date for up to 2 separate periods of one year's duration, i.e. from 1.4.2019 to 31.3.2020, and from 1.4.2020 to 31.3.2021.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Each company's financial ability to meet this requirement will be assessed on a risk basis and the financial information provided by the company in response to Part 1 Form D of the Pre-Qualification Questionnaire (PQQ) will be evaluated by the Authority. Factors that will be taken into consideration when evaluating financial information include turnover, profitability, liquidity & working capital, debt and cash flow. The Authority will also examine the financial health of the immediate and ultimate parent of the company where it is part of a group.
When assessing the financial health of a company the Authority will also take into consideration any Auditor's opinion, for example Qualifications or Emphasis of Matter Statements.
The Authority's opinion may be validated using credit agencies such as Company Watch.
If examination of the financial information exposes the potential for a company to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a Pass or Fail risk marking which will be awarded using the following criteria:-
Pass - A low or medium financial risk assessment as evaluated by the Authority.
Fail - A high unacceptable level of financial risk as evaluated by the Authority.
III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
All questions in Parts 1 and 2 of the PQQ will be assessed and scored on a Pass or Fail judgement with the exception of Part 1 Part E (Technical and Professional Ability) where answers will be awarded a score of between 0 and 5 as per the criteria in the table below:-
0 - No answer/Fail,
1 - Poor,
2 - Acceptable,
3 - Good,
4 - Very Good,
5 - Excellent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: See the selection of tenderers criteria stated under Section III of this Contract Notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HELSS/0092
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.9.2017 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
29.9.2017
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

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If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-2017811-DCB-10819932.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Helicopters, Apache Project Team Commercial
Building 100, Centenary House, Leonardo Helicopters, Box 188, Lysander Road
BA20 2YB Yeovil
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.8.2017