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Runnymede Borough Council and its subsidiary companies RBC Investments Surrey Ltd and RBC Services (Addlestone One) Ltd, the ‘Authority’ is progressing with an ambitious commercial portfolio acquisition and development programme. ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Runnymede Borough Council, RBC Investment Ltd (RBCI), RBC Services (Addlestone One) Ltd
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Contact person:
Telephone: +44 1132337304
E-mail:
NUTS code: UKJ

Internet address(es):

Main address: https://www.runnymede.gov.uk/

Address of the buyer profile: https://www.sesharedservices.org.uk/esourcing

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sesharedservices.org.uk/esourcing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.sesharedservices.org.uk/esourcing
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

RMBC-JP Hard, Soft FM and Managed Services.

Reference number: RMBC - 015442
II.1.2)Main CPV code
79993000
II.1.3)Type of contract
Services
II.1.4)Short description:

Runnymede Borough Council and its subsidiary companies RBC Investments Surrey Ltd and RBC Services (Addlestone One) Ltd, the ‘Authority’ is progressing with an ambitious commercial portfolio acquisition and development programme.

It is seeking to procure Hard, Soft FM Services and Managed Services.

The initial portfolio of assets that the Council is procuring services for are:

1. Chiswick Green - Office building

2. Egham Business Park - Multi let industrial estate

3. Addlestone One - Town centre retail and leisure development scheme.

Item 1 will form the basis of the initial contract award and further call off task orders for items 2 and 3 is expected to follow during the duration of the contract.

The appointed Supplier will be required to enter into a contract directly with the Authority, or its subsidiaries, for a term of 5 years plus option to renew for a further term of up to 3 years.

II.1.5)Estimated total value
Value excluding VAT: 2 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79993000
II.2.3)Place of performance
NUTS code: UKJ
II.2.4)Description of the procurement:

Runnymede Borough Council and its subsidiary companies RBC Investments Surrey Ltd and RBC Services (Addlestone One) Ltd, the ‘Authority’ is progressing with an ambitious commercial portfolio acquisition and development programme.

It is seeking to procure Hard, Soft FM Services and Managed Services.

The initial portfolio of assets that the Council is procuring services for are:

1. Chiswick Green - Office building

2. Egham Business Park - Multi let industrial estate

3. Addlestone One - Town centre retail and leisure development scheme.

Item 1 will form the basis of the initial contract award and further call off task orders for items 2 and 3 are expected to follow during the duration of the contract.

The appointed Supplier will be required to enter into a contract directly with the Authority, or its subsidiaries, for a term of 5 years plus option to renew for a further term of up to 3 years.

The documents will be available on SE shared services portal from midday on Sunday 13.8.2017.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 04/01/2018
End: 03/01/2023
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

The contract is subject to an optional 3 year extension period at the discretion of the Council.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Please refer to the MOI document for further information.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 121-245033
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

The procurement documents are available for unrestricted and full direct access from midday on Sunday 13.8.2017, free of charge at: https://www.sesharedservices.org.uk/esourcing

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.sesharedservices.org.uk/esourcing

Tenders or requests to participate must be sent to the abovementioned address

The Authority reserves the right to discontinue the proposed tendering process and not to award the contract.

The information contained in this notice, including information relating to the nature and scope of the Authority's requirements, the classification of this requirement or the list of CPV codes is only indicative of its current thinking and is neither exhaustive nor binding and the authority reserves the right at its absolute discretion to amend it at the time of issue of any further notices or at any other time.

VI.4)Procedures for review
VI.4.1)Review body
Runnymede Borough Council
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Telephone: +44 1932425633
E-mail:
VI.4.2)Body responsible for mediation procedures
Runnymede Borough Council
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Telephone: +44 1932425633
E-mail:
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
Runnymede Borough Council
Runnymede Civic Centre, Station Road
Addlestone
KT15 2AH
United Kingdom
Telephone: +44 1932425633
E-mail:
VI.5)Date of dispatch of this notice:
10/08/2017