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RF requires a new solution to improve on the existing systems and to put in place a robust, digital platform for the future. The proposed solution will act as an enabler for change and also deliver substantial financial and non-financial benefits for ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Richmond Fellowship
662712
80 Holloway Road
London
N7 8JG
United Kingdom
Contact person: Trevor Moore
Telephone: +44 2076973300
E-mail:
Fax: +44 2076973301
NUTS code: UK

Internet address(es):

Main address: www.richmondfellowship.org.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA7761

I.2)Joint procurement
The contract is awarded by a central purchasing body
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk
I.4)Type of the contracting authority
Other type: charity
I.5)Main activity
Other activity: mental health

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Richmond Fellowship Business Systems Transformation.

II.1.2)Main CPV code
48451000
II.1.3)Type of contract
Services
II.1.4)Short description:

RF requires a new solution to improve on the existing systems and to put in place a robust, digital platform for the future. The proposed solution will act as an enabler for change and also deliver substantial financial and non-financial benefits for RF.

There are 2 lots within this procurement process:

Lot 1

HR/Payroll system (including recruitment and expenses) with data all in 1 single source Database and integration to Sun Financials.

Lot 2

All in 1 business management solution (HR, Payroll and Finance) with data in 1 single source Database.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots only
II.2)Description
II.2.1)Title:

HR/Payroll system (including recruitment and expenses) with data all in 1 single source Database and integration to Sun Financials

Lot No: 1
II.2.2)Additional CPV code(s)
48451000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

London.

II.2.4)Description of the procurement:

RF is carrying out the procurement process using the open procedure in accordance with Regulation 27.

RF is using a four stage process to select its Preferred Bidder. Economic Operators are invited to submit a response using the Response Schedule. Tenders will be evaluated in order to identify the Preferred Bidder, using the Evaluation Criteria set out in Schedule 2.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Responses to schedule 3, 4 / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Possible extensions.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

All in 1 business management solution (HR, Payroll and Finance) with data in 1 single source Database.

Lot No: 2
II.2.2)Additional CPV code(s)
48451000
II.2.3)Place of performance
NUTS code: UK
Main site or place of performance:

London.

II.2.4)Description of the procurement:

RF is carrying out the procurement process using the open procedure in accordance with Regulation 27.

RF is using a 4 stage process to select its Preferred Bidder. Economic Operators are invited to submit a response using the Response Schedule. Tenders will be evaluated in order to identify the Preferred Bidder, using the Evaluation Criteria set out in Schedule 2.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Responses to schedule 3, 4 / Weighting: 70
Price - Weighting: 30
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Possible extension after end of contract.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Certificate from the Registrar of Companies stating that he is certified as incorporated or registered.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Will be determined during contract negations with winner bidder.

III.2.3)Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31/10/2017
IV.2.7)Conditions for opening of tenders
Date: 13/09/2017
Local time: 12:00
Place:

Richmond Fellowship, 80 Holloway road, London.

Information about authorised persons and opening procedure:

Company Secretary, Group leadership director.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=201150

(MT Ref: 201150).

VI.4)Procedures for review
VI.4.1)Review body
Richmond Fellowship
80 Holloway Road
London
N7 8JG
United Kingdom
Telephone: +44 2076973300
Fax: +44 2076973301

Internet address:www.richmondfellowship.org.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
10/08/2017