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Hertfordshire County Council (the ‘Council’) acting on behalf of the Participants is leading on the procurement for the provision of Steel Lockers. Further information in regards to this opportunity can be found in II.2.4 ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Hertfordshire County Council - Herts FullStop
Mundells
Welwyn Garden City
AL7 1FT
United Kingdom
Contact person: Chris Mulhall
E-mail:
NUTS code: UKH23

Internet address(es):

Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.1)Name and addresses
Hampshire County Supplies
Bar End Road
Winchester
SO23 9NR
United Kingdom
Contact person:
E-mail:
NUTS code: UKJ3

Internet address(es):

Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.1)Name and addresses
Hertfordshire County Council
County Hall, Colliton Park
Dorchester
SG13 8DE
United Kingdom
Contact person: Chris Mulhall
E-mail:
NUTS code: UKK22

Internet address(es):

Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.1)Name and addresses
West Sussex County Council
County Hall, West Street
Chichester
PO19 1RQ
United Kingdom
Contact person: Chris Mulhall
E-mail:
NUTS code: UKH23

Internet address(es):

Main address: www.hertfordshire.gov.uk

Address of the buyer profile: www.supplyhertfordshire.uk

I.2)Joint procurement
The contract involves joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyhertfordshire.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.supplyhertfordshire.uk
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

HCC July 2017 - The Supply of Steel Lockers.

II.1.2)Main CPV code
44421700
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Hertfordshire County Council (the ‘Council’) acting on behalf of the Participants is leading on the procurement for the provision of Steel Lockers.

Further information in regards to this opportunity can be found in II.2.4 Description of the procurement field (OJEU Contract Notice refers).

Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information.

Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.

II.1.5)Estimated total value
Value excluding VAT: 1 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
44421720
II.2.3)Place of performance
NUTS code: UKH23
II.2.4)Description of the procurement:

Hertfordshire County Council (the Contracting Authority) acting on behalf of the Participants is leading on the procurement process to establish a Framework Agreement for the Supply of Steel Lockers (hereinafter referred to as ‘Goods’) and is seeking suitably qualified Contractor(s) to supply the Goods under any Agreement resulting from this tendering exercise.

A list of the Goods required is given in the Specification (Schedule 1) of the tender documents.

The authorities that are participating in this tender exercise and any subsequent Agreement are listed below:

Hampshire County Council.

Hertfordshire County Council.

Dorset County Council.

West Sussex County Council.

The Contracting Authority reserves the right however to include any other Consortium member, affiliate or associate who may wish to join this arrangement at a future date.

The requirement is for the direct delivery of Steel Lockers to various locations throughout each Participating Authority.

The known anticipated annual joint expenditure, for the Participating Authority's on these Goods is presently circa 130 000 GBP per annum, however the estimated annual range is between £100,000 to 250 000 GBP. The estimated annual spend by each participating Authority can be broken down as follows:

Hampshire 44 145 GBP.

Hertfordshire 85 799 GBP.

The Contract will be for a core period of two (2) years unless terminated in accordance with the provisions of this Contract or extended at the sole discretion of the Council for a period of up to two (2) further years on an annual basis by giving at least six (6) months' prior notice in writing. Please note that the Contract requirements will subject to available financial resources, supplier performance and flexibility to meet changing demands.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance.

This procurement is an Open (one stage) process. Suppliers wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system.

To be considered as a bidder you must complete and submit a Bid by 12 noon on the Tender submission date. Please allow sufficient time to make your return as late Bids will not be permitted by the system.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The Council reserves the right to extend the Framework by a further period of up to two (2) years.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

The Council reserves the right to extend the Framework by a further period of up to two (2) years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As Stated within the procurement documentation.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 08/09/2017
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:

Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.

To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system.

This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.

If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30.

The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.

The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.

The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.

VI.4)Procedures for review
VI.4.1)Review body
The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/08/2017