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This contract is for the production of documents required for elections and electoral registration administered by the Leeds City Council Electoral Services Section. 1. Ballot Papers - Printing of ballot papers. 2. ...

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Leeds City Council
Procurement Unit, St George House, 2nd Floor, 40 Great George Street
United Kingdom
Contact person: Rachael Grimes
Telephone: +44 1133785902
NUTS code: UKE42

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement

Printing Services for Leeds Electoral Services.

Reference number: DN292467
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

This contract is for the production of documents required for elections and electoral registration administered by the Leeds City Council Electoral Services Section.

1. Ballot Papers - Printing of ballot papers.

2. Postal Vote Stationary - Printing of postal vote statement and instructions for postal voters including outer envelope, return envelope and ballot paper envelope for postal votes.

3. Corresponding Numbers List (CNL) - printing of CNL.

4. Poll Cards - Printing of poll cards, proxy poll cards and postal poll cards.

5. Register of Electors - Printing of registers and polling station registers.

6. HEF Canvass Forms - Printing of initial, reminder and final reminder forms, to also include outer envelope, return envelope and leaflet.

7. ITR Canvass Forms - Printing of initial, reminder and doorstep canvass forms to also include outer envelope and return envelope.

8. Household Notification Letter (HNL) - printing of HNL letters, to include outer envelope.

9. Personal Identif.

II.1.5)Estimated total value
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKE42
II.2.4)Description of the procurement:

Interested parties can download the tender documentation directly from by using scheme ID DN292467.

Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned no later than the deadline specified in IV.3.4). Late submissions will not be accepted.

Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of similar services detailed in the notice, then those additional services may be procured using the negotiated procedure without publication of a notice in accordance with regulation 32 (9) of the Public Contracts Regulations 2015.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 08/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Date: 08/09/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
The High Court of Justice
The Strand
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum of 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further information from the contracting authority before the contract is entered into.

Such additional information should be requested from the addressee found in I.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 30 days beginning with the date when the economic operator first knew or ought to have known that grounds for such action had arisen).

Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the correct implementation of a 10 day standstill period and publication of appropriate notices the court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: