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The University of Essex is seeking tenders for the provision of Total Facilities Management (TFM) services. A Framework Agreement shall be established with a single contractor. Under the Framework, an individual call-off contract for the provision of ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ
United Kingdom
Contact person: Central Procurement Unit
Telephone: +44 1206876197
E-mail:
NUTS code: UKH3

Internet address(es):

Main address: http://www.essex.ac.uk

Address of the buyer profile: http://www.essex.ac.uk/purchasing

I.1)Name and addresses
Southend-on-Sea Forum Management Ltd
The Forum Southend-On-Sea, Elmer Square
Southend-On-Sea
SS1 1NE
United Kingdom
E-mail:
NUTS code: UKH3

Internet address(es):

Main address: http://www.theforumsouthend.co.uk

I.1)Name and addresses
Southend-On-Sea Borough Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
United Kingdom
E-mail:
NUTS code: UKH3

Internet address(es):

Main address: http://www.southend.gov.uk

I.1)Name and addresses
South Essex College of Further and Higher Education
Luker Road
Southend-on-Sea
SS1 1ND
United Kingdom
E-mail:
NUTS code: UKH3

Internet address(es):

Main address: https://www.southessex.ac.uk/

I.2)Joint procurement
The contract involves joint procurement
I.4)Type of the contracting authority
Body governed by public law
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Provision of Total Facilities Management Services.

Reference number: T622
II.1.2)Main CPV code
79993000
II.1.3)Type of contract
Services
II.1.4)Short description:

The University of Essex is seeking tenders for the provision of Total Facilities Management (TFM) services. A Framework Agreement shall be established with a single contractor. Under the Framework, an individual call-off contract for the provision of Hard and Soft FM services at the University's Southend and Loughton campuses and part of its Colchester campus will immediately be awarded by the University.

It is currently proposed that Southend-on-Sea Forum Management Ltd (The Forum) may also award a call-off contract during the Framework period for the provision of hard and soft FM services at The Forum building in Southend-on-Sea. The Forum shall reserve the right to determine whether or not to award a call-off contract. Southend-on-Sea Forum Management Ltd is jointly owned by the University of Essex, Southend-on-Sea Borough Council and South Essex College of Further and Higher Education.

The call-off contract terms shall be NEC3 Option A Terms Service Contract.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 9 500 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
79993100
50000000
50700000
50710000
50711000
50712000
50324200
50531200
50800000
79992000
79710000
90911000
90922000
98341120
II.2.3)Place of performance
NUTS code: UKH3
Main site or place of performance:

Essex.

II.2.4)Description of the procurement:

Tenderers will be required to provide a fixed Schedule of Rates (SoR) which will be used to calculate all call-off contract prices under the Framework, including the University and the Forum call-offs. Tenderers will be required to provide a call-off contract price for the University using the fixed SoR. The University's call-off contract price will be evaluated. The SoR itself will not be evaluated. The Framework Agreement shall be for a period of 4 years. The initial call-off contract to be immediately awarded by the University under the Framework will be for an initial period of 39 months with an option to extend annually for a further 2 12-month periods (39+12+12 months). The estimated value of the contract to be awarded by the University under this Framework is £1 million per annum.

II.2.5)Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: T622
A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
30/06/2017
V.2.2)Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Interserve (Facilities Management) Ltd
Capital Tower, 91 Waterloo Road
London
SE1 8RT
United Kingdom
Telephone: +44 2032671200
E-mail:
NUTS code: UKI

Internet address:http://www.interserve.com/

The contractor is an SME: no
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 9 500 000.00 GBP
Total value of the contract/lot: 9 500 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

Selection Questionnaires (SQs) must be submitted by the deadline stated within Section IV.2.2 of this Notice.

This is a 2-stage Restricted Tender Process and University of Essex is only requesting SQs at this stage. For information purposes only, a draft copy of the specification, Framework terms and Call-Off Contract terms have been uploaded onto Delta. Please note that these documents are subject to amendment and final versions will be published at ITT stage. Applicants must not submit any of these documents as part of their SQ submission.

To view this notice, please click here:

https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=272076344

GO Reference: GO-201788-PRO-10796731.

VI.4)Procedures for review
VI.4.1)Review body
University of Essex
Wivenhoe Park
Colchester
CO4 3SQ
United Kingdom
Telephone: +44 1206876197
E-mail:

Internet address:www.essex.ac.uk

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

University of Essex shall incorporate a 10 calendar day standstill period at the point information on the award of the Framework is communicated to tenderers, allowing unsuccessful tenderers to seek further debriefing from the University before the Framework is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/08/2017