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The Council is looking to contract for Support and Maintenance services only for its existing IDOX system. The Council has perpetual licenses to use the IDOX System. The requirement is solely to contract for ongoing support and ...

Voluntary ex ante transparency notice

Services

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses
Bradford Metropolitan District Council
Britannia House, Hall Ings
Bradford
BD1 1HX
United Kingdom
Contact person: Ms Zoe Nichols
Telephone: +44 1274434662
E-mail:
NUTS code: UKE41

Internet address(es):

Main address: http://www.bradford.gov.uk/bmdc

Address of the buyer profile: http://www.bradford.gov.uk/bmdc

I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Other activity: IT Services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

IDOX support and Maintenance (For VEAT notification purpose only).

Reference number: DN292427
II.1.2)Main CPV code
72000000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council is looking to contract for Support and Maintenance services only for its existing IDOX system. The Council has perpetual licenses to use the IDOX System.

The requirement is solely to contract for ongoing support and maintenance of the IDOX system to enable the council to access fixes, patches and new versions which is only available via IDOX.

This is not a contract to procure a system, it is to support the system the council already owns in perpetuity.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 480 000.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKE41
II.2.4)Description of the procurement:

The Council is looking to contract for Support and Maintenance services only for its existing IDOX system. The Council has perpetual licenses to use the IDOX System.

The requirement is solely to contract for ongoing support and maintenance of the IDOX system to enable the council to access fixes, patches and new versions which is only available via IDOX.

This is not a contract to procure a system, it is to support the system the council already owns in perpetuity.

II.2.5)Award criteria
Quality criterion - Name: Price / Weighting: 100 %
Price - Weighting: 100 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Negotiated procedure without prior publication
  • The works, supplies or services can be provided only by a particular economic operator for the following reason:
    • protection of exclusive rights, including intellectual property rights
  • New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive
Explanation:

The Council is looking to contract for Support and Maintenance services only for its existing IDOX system. The Council has perpetual licenses to use the IDOX System.

The requirement is solely to contract for ongoing support and maintenance of the IDOX system to enable the council to access fixes, patches and new versions which is only available via IDOX.

This is not a contract to procure a system, it is to support the system the council already owns in perpetuity.

Competition is absent for technical reasons and the protection of exclusive rights-, in relation to Intellectual Property Rights (source code), IDOX do not allow 3rd parties to provide support and maintenance of Intellectual Property. No alternative or substitute exists that can provide IDOX support and Maintenance.

IV.1.3)Information about framework agreement
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

Section V: Award of contract/concession

V.2)Award of contract/concession
V.2.1)Date of contract award decision:
09/08/2017
V.2.2)Information about tenders
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor/concessionaire
IDOX
2nd floor, Waterside 1310, Arlington Business Park
Theale
RG7 4SA
United Kingdom
Telephone: +44 1635565900
NUTS code: UKE41
The contractor/concessionaire will be an SME: no
V.2.4)Information on value of the contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: 560 000.00 GBP
Total value of the contract/lot/concession: 480 000.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Bradford Metropolitan District Council
Britannia House, Hall Ings
Bradford
BD1 1HX
United Kingdom
Telephone: +44 1274434662
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
09/08/2017