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The Authority is seeking to appoint Contractors for ‘Gas Central Heating’ Term Contracts for Reading Borough Council Buildings, assets and for clients of the Property Services Department. The Term Contracts will be managed by the ...

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Reading Borough Council
Civic Offices, Bridge Street
Reading
RG1 2LU
United Kingdom
Telephone: +44 1189372945
E-mail:
NUTS code: UKJ11

Internet address(es):

Main address: www.reading.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Boiler and Gas Central Heating Framework.

Reference number: RBC 00000302
II.1.2)Main CPV code
44621220
II.1.3)Type of contract
Works
II.1.4)Short description:

The Authority is seeking to appoint Contractors for ‘Gas Central Heating’ Term Contracts for Reading Borough Council Buildings, assets and for clients of the Property Services Department.

The Term Contracts will be managed by the Property Services Team who will also utilise the Contracts to meet the Service Level Agreements they hold with their clients who are outside the Authority, which currently include Wokingham Borough Council.

The contract is a framework contract with a maximum of 2 (two) contractors chosen. The value of the contract is 1 000 000 GBP p.a. with the contract split equally between two contractors. The first and second ranked tenderers will be awarded the contract.

II.1.5)Estimated total value
Value excluding VAT: 5 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
42160000
45331100
II.2.3)Place of performance
NUTS code: UKJ11
Main site or place of performance:

Reading Borough.

II.2.4)Description of the procurement:

The contract is for the replacement of boilers or complete central heating systems and gas servicing.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Contract duration will be 5 years (3 years with 2 years extension).

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 06/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 06/09/2017
Local time: 13:00
Place:

Reading Borough Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:

Organisations interested in expressing an interest should download the procurement documents which are available at the url above and complete as instructed. All communications regarding this procurement exercise will be conducted through the portal including requests for clarifications or general enquiries. The procurement documents will be available for download up until the closing time and date for tender submissions, it is the organisation's responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned electronically, along with supporting documents, prior to the closing time and date stipulated. Before completing the tender, potential contractors should ensure that the e-mail address that has been used to register their organisation will be checked regularly as the Council's e-tendering system will generate automatic notifications to this e-mail address when there are updates.

VI.4)Procedures for review
VI.4.1)Review body
Reading Borough Council
Reading
RG1 2LU
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
07/08/2017