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Coventry City Council is seeking to enter into a framework for the Hire of Plant with Operator predominately for the Highways Section for the following plant/vehicles: Lot 1: 180 degree Excavator c/W Bucket and Lifting Forks;; ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Coventry City Council
Earl Street
Coventry
CV1 5RR
United Kingdom
Contact person: Angela Kirby
E-mail:
NUTS code: UKG33

Internet address(es):

Main address: www.coventry.gov.uk

Address of the buyer profile: www.csw-jets.co.uk

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.csw-jets.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Hire of Plant with Operator.

II.1.2)Main CPV code
43200000
II.1.3)Type of contract
Services
II.1.4)Short description:

Coventry City Council is seeking to enter into a framework for the Hire of Plant with Operator predominately for the Highways Section for the following plant/vehicles:

Lot 1: 180 degree Excavator c/W Bucket and Lifting Forks;;

Lot 2: Hydraulic Breaker

Lot 3: Tele-handler 10m reach, 3 tonne capacity;

Lot 4: Low Loader 80T;

Lot 5: Grab Lorry;

Lot 6: 3t Tracked Excavator (360°) with Operator - various buckets sizes;

Lot 7: 4t Tracked Excavator (360°) with Operator - various buckets sizes;

Lot 8: 6t Tracked Excavator (360°) with Operator - various buckets sizes;

Lot 9: 8t Tracked Excavator (360°) with Operator - various buckets sizes;

Lot 10 Load Away - 4 Wheeler 18 tonne gross/10 tonne capacity. Drop-side;

Lot 11 Load Away- 6 Wheeler 26 tonne gross/16 tonne capacity;

Lot 12 Load Away- 8 Wheeler 32 tonne gross/20 tonne capacity.

II.1.5)Estimated total value
Value excluding VAT: 5 000 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description
II.2.1)Title:

180 degree Excavator c/W Bucket and Lifting Forks with operator

Lot No: 1
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of 180 degree Excavator c/W Bucket and Lifting Forks with operator.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Hydraulic Breaker with operator

Lot No: 2
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of Hydraulic Breaker with Operator.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Telehandler 10m reach, 3 tonne capacity with operator

Lot No: 3
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of Telehandler 10m reach, 3 tonne capacity with operator.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Low Loader 80T with operator

Lot No: 4
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of Low Loader 80T with operator.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Grab Lorry with operator

Lot No: 5
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of Grab Lorry with operator.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

3t Tracked Excavator (360°) with Operator - various bucket sizes

Lot No: 6
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of 3t Tracked Excavator (360°) with Operator - various bucket sizes.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

4t Tracked Excavator (360°) with Operator - various bucket sizes

Lot No: 7
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of 4t Tracked Excavator (360°) with Operator - various bucket sizes.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

6t Tracked Excavator (360°) with Operator - various bucket sizes

Lot No: 8
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of 6t Tracked Excavator (360°) with Operator - various bucket sizes.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

8t Tracked Excavator (360°) with Operator - various bucket sizes

Lot No: 9
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Hire of 8t Tracked Excavator (360°) with Operator - various bucket sizes.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Load Away - 4 Wheeler 18 tonne gross/10 tonne capacity

Lot No: 10
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Load Away - 4 Wheeler 18 tonne gross/10 tonne capacity.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Load Away - 6 Wheeler 26 tonne gross/16 tonne capacity

Lot No: 11
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Load Away - 6 Wheeler 26 tonne gross/16 tonne capacity.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Load Away - 8 Wheeler 32 tonne gross/20 tonne capacity

Lot No: 12
II.2.2)Additional CPV code(s)
43200000
II.2.3)Place of performance
NUTS code: UKG
Main site or place of performance:

Coventry.

II.2.4)Description of the procurement:

Load Away - 8 Wheeler 32 tonne gross/20 tonne capacity.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be let for an initial 24 month period with an option to extend for a further 2 further 12 month periods dependent on Council requirements and supplier performance with a potential duration of 48 months.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

Detailed in the procurement documents.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

As detailed in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 36
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 11/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 11/09/2017
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Estimated 2019-20 depending on whether the extension is taken up.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Coventry City Council
Earl St
Coventry
CV1 5RR
United Kingdom

Internet address:www.coventry.gov.uk

VI.4.2)Body responsible for mediation procedures
Coventry City Council
Earl St
Coventry
CV1 5RR
United Kingdom

Internet address:www.coventry.gov.uk

VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/08/2017