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The Council of the Borough of Kirklees (the ‘Council’) has appointed an economic operator with relevant experience and ability to provide the supply of security, key holding and alarm response services (the ‘Services’). The successful ...

Contract award notice

Results of the procurement procedure

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
The Council of the Borough of Kirklees
Civic Centre 3, Market Street
Huddersfield
HD1 2EY
United Kingdom
Contact person: Brendan Robinson
Telephone: +44 1484221000
E-mail:
NUTS code: UKE44

Internet address(es):

Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Joint procurement
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

Supply of Security, Key Holding and Alarm Response Services.

Reference number: KMCPRP-085
II.1.2)Main CPV code
79710000
II.1.3)Type of contract
Services
II.1.4)Short description:

The Council of the Borough of Kirklees (the ‘Council’) has appointed an economic operator with relevant experience and ability to provide the supply of security, key holding and alarm response services (the ‘Services’). The successful economic operator will undertake the following Services, at various premises throughout the borough of Kirklees:

- key holding;

- alarm response;

- mobile patrols;

- static guarding; and

- lock and/or unlock.

II.1.6)Information about lots
This contract is divided into lots: no
II.1.7)Total value of the procurement (excluding VAT)
Value excluding VAT: 445 132.00 GBP
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
75241000
79711000
79714000
79715000
79713000
II.2.3)Place of performance
NUTS code: UKE44
Main site or place of performance:

Kirklees.

II.2.4)Description of the procurement:

The Council of the Borough of Kirklees (the ‘Council’) has appointed an economic operator with relevant experience and ability to provide the supply of security, key holding and alarm response services (the ‘Services’).

The successful economic operator will be responsible for various elements of key holding, alarm response, mobile patrol, static guarding and lock/ unlock Services.

The premises to be covered by the Services are within the boundaries of Kirklees.

The successful economic operator will undertake the following Services:

- key holding;

- alarm response;

- mobile patrols;

- static guarding; and

- lock and/or unlock.

The Contract commenced on 1.8.2017 and will expire on 31.7.2019, with the provision to extend for two (2) further twelve (12) month periods..

In addition to the above, a static guarding provision will be provided at (i) Civic Centre 3 Customer Service Centre, Market Street Huddersfield, West Yorkshire HD1 2YZ, and (ii) Walsh Building Customer Service Centre, Town Hall Way, Dewsbury, West Yorkshire, WF12 8EQ, for a period of six (6) months, from 1.8.2017 up to 31.1.2018, (with the provision to extend either role by up to one (1) further six (6) month period).

II.2.5)Award criteria
Quality criterion - Name: Response to alarm activations (response times) / Weighting: 15 %
Quality criterion - Name: Response to alarm activations (processes and procedures) / Weighting: 7.5 %
Quality criterion - Name: Customer service / Weighting: 7.5 %
Quality criterion - Name: Employee retention / Weighting: 5 %
Quality criterion - Name: Environmental sustainability / Weighting: 2.5 %
Quality criterion - Name: Transition and mobilisation / Weighting: 2.5 %
Price - Weighting: 60 %
II.2.11)Information about options
Options: no
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
Notice number in the OJ S: 2017/S 060-112234
IV.2.8)Information about termination of dynamic purchasing system
IV.2.9)Information about termination of call for competition in the form of a prior information notice

Section V: Award of contract

Contract No: KMCPRP-085
Title:

Supply of Security, Key Holding and Alarm Response Services

A contract/lot is awarded: yes
V.2)Award of contract
V.2.1)Date of conclusion of the contract:
01/08/2017
V.2.2)Information about tenders
Number of tenders received: 18
Number of tenders received from SMEs: 17
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 18
The contract has been awarded to a group of economic operators: no
V.2.3)Name and address of the contractor
Service House Limited t/a Admiral Security Services
Admiral House, Blakeridge Lane
Batley
WF17 8PD
United Kingdom
NUTS code: UKE44

Internet address:www.admiral-security.co.uk

The contractor is an SME: yes
V.2.4)Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 432 000.00 GBP
Total value of the contract/lot: 445 132.00 GBP
V.2.5)Information about subcontracting

Section VI: Complementary information

VI.3)Additional information:

The contracting authority considered that this Contract was suitable for economic operators that are small or medium enterprises (‘SMEs’). However, any selection of economic operators was based solely on the criteria set out for the procurement, and the Contract awarded to the most economically advantageous tender.

VI.4)Procedures for review
VI.4.1)Review body
High Court of England and Wales
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract was communicated to economic operators. This period allowed any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operator. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
08/08/2017