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Derby City Council is inviting companies to tender for the supply of general commercial and industrial products to establish a contract with an experienced company who can supply high performance, high quality and cost effective goods. ...

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Derby City Council
Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Samina Rashid
Telephone: +44 1332640768
E-mail:
NUTS code: UKF11

Internet address(es):

Main address: www.derby.gov.uk

Address of the buyer profile: http://eastmidstenders.org

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
General public services

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

The supply of General Commercial and Industrial Products.

Reference number: TD1264
II.1.2)Main CPV code
31000000
II.1.3)Type of contract
Supplies
II.1.4)Short description:

Derby City Council is inviting companies to tender for the supply of general commercial and industrial products to establish a contract with an experienced company who can supply high performance, high quality and cost effective goods.

The contract covers the supply of general commercial and industrial products for use in all of the Council's buildings and sites to ensure they maintain a safe working environment. There are a number of different types of buildings the Council occupies in addition to the main office buildings in the city centre. These include Stores Road Depot, Libraries, Children's Centres and Old People's Homes, which are located all across the city area.

As these buildings are diverse in their nature the products requirements for these premises will be varied. Therefore, the contract covers such categories as gloves, general hardware, commercial machines and accessories.

II.1.5)Estimated total value
Value excluding VAT: 570 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)
31000000
II.2.3)Place of performance
NUTS code: UKF11
Main site or place of performance:

Derby City Council, Corporation Street, Derby, DE1 2FS.

II.2.4)Description of the procurement:

Derby City Council is inviting companies to tender for the provision of general commercial and industrial products to establish a contract with an experienced company who can supply high performance, high quality and cost effective products.

The contract covers the supply of general commercial and industrial products for use in all of the Council's buildings and sites to ensure they maintain a safe working environment. There are a number of different types of buildings the Council occupies in addition to the main office buildings in the city centre. These include Stores Road Depot, Libraries, Children's Centres and Old People's Homes, which are located all across the city area.

As these buildings are diverse in their nature the products requirements for these premises will be varied. Therefore, the contract covers such categories as gloves, general hardware, commercial machines and accessories.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 570 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Start: 14/10/2017
End: 13/10/2022
This contract is subject to renewal: yes
Description of renewals:

The initial contract period is 24 months with three options to renew in annual increments.

II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

There will be three options to extend in annual increments.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:

The terms and conditions pertaining to this procurement can be found within the Invitation to Tender document.

III.1.2)Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:

Conditions are as stated within the Invitation to Tender document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 01/09/2017
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 04/09/2017
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the "apply online' link in the bottom right hand corner of the contract notice this will transfer you to the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents,(please note we will only accept expressions of interest through the East Mids Tenders e-tendering system, the deadline for expressions of interest is 16:00 on Friday 1.9.2017. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

On the opportunities portal home page there is an option to ‘Register’ link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companies details. Further information can be found in the user guide ‘how to do business on the portal' which can be found in the 'Help' section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by: clicking on the 'Search Latest Opportunities’ button located within the ‘Latest Opportunities’ section. This will then open the Opportunities Search screen. Organisation: This field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select ‘Derby City Council’. Category: Leave this field blank Contains: Leave this field blank All Opportunities: Leave this field blank Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on the Login and Register Interest button and login to the East Mids Tenders system to complete the tender process. The EastMids Tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ”Help’ icon that is located on the home page on the top right of the East Mids Tenders System.

VI.4)Procedures for review
VI.4.1)Review body
Derby City Council
Derby
DE1 2FS
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,Wales and Northern Ireland). Any such action must be brought promptly(generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/08/2017