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The Authority is establishing a Dynamic Purchasing System through which temporary and permanent staff (including consultants outside of IR35) can be sourced.

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
West Mercia Police
PO Box 55
United Kingdom
Contact person: Richard Walden
Telephone: +44 1905747048
NUTS code: UKG1

Internet address(es):

Main address:

Address of the buyer profile:

I.2)Joint procurement
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Public order and safety

Section II: Object

II.1)Scope of the procurement

Temporary and Permanent Staff Via Agency.

Reference number: 10363
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:

The Authority is establishing a Dynamic Purchasing System through which temporary and permanent staff (including consultants outside of IR35) can be sourced.

II.1.5)Estimated total value
Value excluding VAT: 2 500 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: no
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
NUTS code: UKG1
II.2.4)Description of the procurement:

The Authority is establishing a Dynamic Purchasing System through which temporary and permanent staff (including consultants outside of IR35) can be sourced.

II.2.5)Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value
Value excluding VAT: 2 500 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The Dynamic Purchasing System will be reviewed in its final year. Subject to that review the approach to procuring the services will be determined and a new exercise undertaken. The Authority offers no warranty however that it will continue under a Dynamic Purchasing System model.

II.2.9)Information about the limits on the number of candidates to be invited
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: no
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

Are stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1.1)Type of procedure
Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 04/09/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:

The Authority is establishing the Dynamic Purchasing System on behalf of itself and Hereford & Worcester Fire Authority in the first instance.

However, the exercise also makes provision for other Police Forces and Fire and Rescue Services to utilise the pool of pre-approved recruitment companies under 2 prescribed approaches:

a) vicariously under a shared services agreement (where other bodies utilise the recruitment services of the authority) or;

b) where they replicate the business model of the authority in respect of the services in which case the pre-approvals undertaken under this exercise will be shared (subject to the approval of the participating recruitment companies) to create a separate pre-approved list.

Details of potential participants is contained in the documentation which may be found at the URL at I.1.

Please note that the estimated value provided at II.1.5 is based against the projected volumes of the authority and Hereford & Worcester Fire and Rescue and contains some headroom to cater for any additional participants. Interested organisations are however advised that at present additional volumes are unknown and that this value may vary.

VI.4)Procedures for review
VI.4.1)Review body
West Mercia Police
Hindlip Hall, Hindlip
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: