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Brooke Weston Trust is seeking to procure Management Information System (MIS) its schools. With 5 Primary and 5 Secondary Schools in 2016/2017 the Trust is looking to implement a single system across the schools or if appropriate a single system for ...

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses
Brooke Weston Trust
02400784
Coomb Road
Corby
NN8 8LA
United Kingdom
E-mail:
NUTS code: UKF

Internet address(es):

Main address: http://www.brookewestontrust.org

I.2)Joint procurement
I.3)Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/fe/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/fe/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
I.4)Type of the contracting authority
Regional or local authority
I.5)Main activity
Education

Section II: Object

II.1)Scope of the procurement
II.1.1)Title:

MIS for Brooke Weston Trust Schools.

Reference number: BWT0091
II.1.2)Main CPV code
48810000
II.1.3)Type of contract
Services
II.1.4)Short description:

Brooke Weston Trust is seeking to procure Management Information System (MIS) its schools. With 5 Primary and 5 Secondary Schools in 2016/2017 the Trust is looking to implement a single system across the schools or if appropriate a single system for the Primary and Secondary phases. This will enable the Trust to share admin resource when necessary, and should have scope to add additional schools as and when new schools are brought into the Trust.

The system is required to provide easily accessible key data and performance statistics at Trust level, to enable senior leader's access without the need for additional systems or data manager's manipulation. The system should be simple and easy to use for all users, and have App's and Online Portals for Teachers and Parents.

II.1.5)Estimated total value
Value excluding VAT: 436 000.00 GBP
II.1.6)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for maximum number of lots: 3
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Contracts may be awarded to tenderers from lot 1 and lot 2 or may be awarded from lot 3 only.

II.2)Description
II.2.1)Title:

Secondary MIS Only

Lot No: 2
II.2.2)Additional CPV code(s)
48810000
II.2.3)Place of performance
NUTS code: UKF
II.2.4)Description of the procurement:

Brooke Weston Trust is seeking to procure Management Information System (MIS) its schools. With 5 Primary and 5 Secondary Schools in 2016/2017 the Trust is looking to implement a single system across the schools or if appropriate a single system for the Primary and Secondary phases. A supplier will be selected from either:

Lot 1 for Primary Phase and Lot 2 for Secondary Phase

or

Lot 3 for both Primary and Secondary Phases.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Non Price / Weighting: 80
Price - Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 320 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

3 Year contract with the option to extend for a further 1 or 2 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Primary MIS Only

Lot No: 1
II.2.2)Additional CPV code(s)
48810000
II.2.3)Place of performance
NUTS code: UKF
II.2.4)Description of the procurement:

Brooke Weston Trust is seeking to procure Management Information System (MIS) its schools. With 5 Primary and 5 Secondary Schools in 2016/2017 the Trust is looking to implement a single system across the schools or if appropriate a single system for the Primary and Secondary phases. A supplier will be selected from either:

Lot 1 for Primary Phase and Lot 2 for Secondary Phase

or

Lot 3 for both Primary and Secondary Phases.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Non Price / Weighting: 80
Price - Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 116 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

3 Year contract with the option to extend for a further 1 or 2 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description
II.2.1)Title:

Primary and Secondary

Lot No: 3
II.2.2)Additional CPV code(s)
48810000
II.2.3)Place of performance
NUTS code: UKF
II.2.4)Description of the procurement:

Brooke Weston Trust is seeking to procure Management Information System (MIS) its schools. With 5 Primary and 5 Secondary Schools in 2016/2017 the Trust is looking to implement a single system across the schools or if appropriate a single system for the Primary and Secondary phases. A supplier will be selected from either:

Lot 1 for Primary Phase and Lot 2 for Secondary Phase

or

Lot 3 for both Primary and Secondary Phases.

II.2.5)Award criteria
Criteria below
Quality criterion - Name: Non Price / Weighting: 80
Price - Weighting: 20
II.2.6)Estimated value
Value excluding VAT: 436 000.00 GBP
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.10)Information about variants
Variants will be accepted: no
II.2.11)Information about options
Options: yes
Description of options:

3 Year contract with the option to extend for a further 1 or 2 years.

II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description
IV.1.1)Type of procedure
Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction
IV.1.8)Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure
IV.2.2)Time limit for receipt of tenders or requests to participate
Date: 29/09/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders
Date: 29/09/2017
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review
VI.4.1)Review body
Brooke Weston Trust
Coomb Road
Corby
NN18 8LA
United Kingdom
E-mail:

Internet address:http://www.brookewestontrust.org

VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice:
04/08/2017